J--HVAC air filters and cleaning

CORRECTED IN AMENDMENT 1:

COMBINED SYNOPSIS/SOLICITATION

The purpose of this requirement is to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA buildings in Galveston, TX.
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number 1333MF26Q0108 is issued as a request for quotation (RFQ), to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA buildings in Galveston, TX.

This acquisition is set-aside for small business concerns. The associated NAICS code is 238220. The small business size standard is $19 Million.

The Government intends to award a trade-off, single award firm fixed-price purchase order on an all or none with payment terms of Net 30.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

CLIN 0001 – Base Year
Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA facilities.
CLIN 1001 – Option Year 1
Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following the base year.

CLIN 2001 – Option Year 2
Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year one.

CLIN 3001 – Option Year 3
Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year two.

CLIN 4001 – Option Year 4
Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year three.

.
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5233, Revision No 35, dated Aug 22, 2026 , which can be found on: https://sam.gov/content/wage-determinations


INVOICES TO BE BILLED IN ARREARS VIA IPP. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.

Period of performance shall be:
Base Year: 12 months from Date of Award (DOA).
Option Period 1: 12 months, dates to be determined after DOA is known.
Option Period 2: 12 months, dates to be determined after DOA is known
Option period 3: 12 months, dates to be determined after DOA is known
Option Period 4: 12 months, dates to be determined after DOA is known

Place of Performance is .NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions.

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Michael "Mike" Cordova at michael.cordova@noaa.gov with a cc to Suzanne.Johnston@noaa.gov for the date and time to visit the site. Only one site visit will be conducted and vendors are encouraged to attend. All questions during the site visit should be submitted electronically to Suzanne.Johnston@noaa.gov.Vendors shall not ask questions while on a site visit.

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section titled Contract Terms and Conditions.

(vii) Quotes are required to be received in the contracting office no later than 12pm EST/EDT on 9/15/2026. All quotes must be submitted electronically via email to Suzanne.Johnston@noaa.gov.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

(viii) Any other additional information required by 5.101(c).

Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Instructions to Offerors

See RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation JAN 2026)
And
RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026)