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J -- Intent to Negotiate a Sole Source Procurement with Eaton Electrical, Inc.

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Reference-Number-NRMAE000-8-30774Federal

Contract Overview

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AI Contract Overview

The Department of Commerce's NOAA Geophysical Fluid Dynamic Lab in Princeton, NJ, intends to negotiate a sole source contract with Eaton Electrical, Inc. of Raleigh for an annual service agreement covering maintenance and support of critical UPS systems. The contract includes annual preventive maintenance and as-needed emergency service for two Best Brand FD10KVA units and two Best Brand ME3.1KVA units. This comprehensive agreement covers parts, labor, technical support, on-site service, all freight charges, and full battery replacements over a one-year base period from February 11, 2008, to February 10, 2009, with four additional one-year option periods. Eaton Electrical, as the original equipment manufacturer, is the only provider authorized and trained to service this proprietary equipment, including the use of specialized software and diagnostics. The procurement will be firm-fixed price and conducted under sole source authority due to the unique nature of the equipment and service requirements, as per FAR regulations. Interested parties may express interest and demonstrate capability by the specified deadline, but this notice does not constitute a solicitation for competitive proposals. The government reserves sole discretion to move forward without competition, given Eaton Electrical's exclusive qualifications as the factory-certified service provider. All inquiries are to be directed via email to the designated contact within the NOAA contracting office.

General Info

NOAA sole source contract with Eaton Electrical for UPS maintenance, support, and battery replacements.

Agency

Department Of Commerce Noaa

NAICS

335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing

Place of Performance

Set-Aside

NONE

Documents

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Timeline

PostedFeb 1

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Organization & Contact Information

AgencyDepartment Of Commerce Noaa

Contacts1 person available

OfficeNORFOLK, VA, 23510, USA

Organization / AgencyDepartment Of Commerce Noaa

Office AddressNORFOLK, VA, 23510, USA

Contacts

Nicole M CunninghamContractor

contact@example.gov

+1 (555) 000-0000

Full Description

The Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Geophysical Fluid Dynamic Lab, Princeton, NJ is issuing an intent to negotiate a sole source procurement with Eaton Electrical, Inc, of Raleigh for Annual Service Agreement for UPS System. Service to include: standard maintenance coverage, technical support, all freight charges paid by vendor, and on-site service. Maintenance is need for two Best brand, FD10KVA (model) units and two Best Brand, ME3.1KVA (model) units. Routine preventative maintenance shall occur once annually and emergency service shall occur as necessary. Parts and labor shall be included in this entire maintenance agreement, both routine and emergency service and for the full term of this contract, base year and each of the four option years, and shall include full battery replacement, as necessary, at no additional cost to the government. The period of performance is from February 11, 2008 to February 10, 2009 with four (1) year option periods. The proposed contractor, Eaton Electrical, Inc. is the original equipment manufacturer. Eaton Electrical, Inc. is the only provider of factory supported, factory trained, factory authorized, and factory certified service for this critical UPS equipment. Eaton technicians are solely knowledgeable of the proprietary software. All diagnostics are proprietary. Authority: 41 USC 253(c)(1). The NAICS Code is 335999. The government intends to award a firm-fixed price purchase order for this requirement. The proposed contract action is for supplies and services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302(c)(1). Eaton Electrical, Inc. is the only known source capable of providing the service due to the proprietary equipment being utilized at NOAA Geophysical Fluid Dynamic Lab. Interested parties may identify their interest and must provide evidence of their capability to respond to this requirement by February 7, by 10:00a.m. EST. Responses to this notice, if any, must show clear and convincing evidence that competition would be advantageous to the government. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Inquiries will only be accepted via email to contact@example.gov. Note 22 applies.