J--PM of Nuc Med Camera

Attachment 1: Request for Limited Sources Memo Format LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6 2237 Transaction # or Vista Equipment Transaction #: 506-15-1-1527-0004 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Manufacturer/Contractor POC & phone number: Mfgr/Contractor Address: Dealer/Rep address/phone number: 1 The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs ____________________________ 2215 Fuller Road______________ Ann Arbor, MI 48105 VISN: 11 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: Request is for service agreement for full service support to include preventive maintenance and unlimited emergency repairs for the Siemens Nuclear Imaging systems at the VA Ann Arbor Healthcare System. (3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: Request is for service agreement for full service support to include preventive maintenance and unlimited emergency repairs for the Siemens Nuclear Imaging systems including Symbia S Model#1235 system, Symbia S Model# 1390 system, Symbia S Model# 1468 system, Symbia T16 Model# 120 system, Biograph mCT 64 system and Symbia.Net Single-User system . The estimated value of this acquisition is $402,172.00 for FY15. (b) ESTIMATED DOLLAR VALUE: $402,172.00 (c) REQUIRED DELIVERY DATE: October 1, 2014 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE) 1 Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. The Engineering Department is requesting labor, material and equipment to provide full service support for preventive maintenance and unlimited emergency service on the Siemens Symbia S Model#1235 system, Symbia S Model# 1390 system, Symbia S Model# 1468 system, Symbia T16 Model# 120 system, Biograph mCT 64 system and Symbia Net Single-User system. Only the original manufacturer is able to maintain this complex and delicate equipment that is an integral part of the VAAAHS. The service contract costs for these systems have been negotiated and a National Acquisition Center (NAC) contract was established for this work. This request is for a task order against contract# V797P-6029B for the period of October 1, 2014 through September 30, 2015. 0 A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.) These specialty medical devices use proprietary software that precludes any other vendor form maintaining this equipment. Only the OEM, Siemens, is able to service the devices. 0 These are "direct replacements" parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ 0 The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. 0 The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. 0 An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: Siemens Medical Systems is the manufacturer of these systems. Siemens has maintained these Systems while under warranty and after the warranty expired. Siemens Medical personnel have provided timely service to these systems. The NAC has negotiated these special high tech medical equipment contracts to assist the field in getting these services and the NAC contract price has been determined to be fair and reasonable. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: FSS schedules and the internet were searched; no other vendor performs service on Siemens high tech medical devices other than OEM. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: Siemens is the manufacturer of the aforementioned equipment that requires a full service agreement and is the only vendor that is capable of providing the range of services specified by the manufacturer. The range of service that only Siemens can provide will prove beneficial in the overall cost effectiveness in maintaining and operating the Siemens Nuclear Medicine Imaging system. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: There are no known barriers to competition. Should a requirement of this nature recur, the market will be surveyed again. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.) SIGNATURE DATE NAME TITLE SERVICE LINE/SECTION FACILITY (10) APPROVALS IN ACCORDANCE WITH FAR 8.405-6(d): a. CONTRACTING OFFICER'S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. CONTRACTING OFFICER'S SIGNATURE DATE ______________________________ NAME AND TITLE FACILITY HIGHER LEVEL APPROVAL: (REQUIRED $3K and above) b. DOC/PCM/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. (Instructions: IAW NCO 11 delegation authority, all procurements estimated to exceed $650K must be approved by the NCM. Procurements between $3K and $650K are to be approved by the Supervisory Contract Specialist of the applicable Team (as the "Designee"). SIGNATURE DATE Name NCO 11 Director of Contracting/PCM/Designee HIGHER LEVEL APPROVAL: (Required For orders over $650,000): c. SAO: I certify the justification meets requirements for restricting consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. SIGNATURE DATE Ricky L. Lemmon SAO Director, Central Region d. VHA HCA REVIEW AND APPROVAL (over $650,000 to $12.5 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4 NORBERT S. DOYLE DATE Chief of Procurement and Logistics Officer VHA, Head of Contracting Activity e. VA Deputy Senior Procurement Executive Approval ($12.5 million not to exceed $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4 C. FORD HEARD DATE Deputy Senior Procurement Executive (DSPE) Office of Acquisition and Logistics f. VHA Senior Procurement Executive Approval (over $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition. JAN R. FRYE DATE Deputy Assistant Secretary Office of Acquisition and Logistics Senior Procurement Executive (SPE)