J--Testing & PM for Generator Systems - Buffalo/Batavia

COMBINED SYNOPSIS/SOLICITATION ANNUAL PREVENTATIVE MAINTENANCE SERVICES ON EMERGENCY GENERATORS LOCATED AT THE BUFFALO AND BATAVIA VA MEDICAL CENTERS (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24219Q1100. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03. (iv) This procurement is being issued as competitive open market unrestricted procurement. The North American Industry Classification System (NAICS) code is 811310, Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance, with a small business size standard of $7.5 Million. (v) The Contractor shall provide pricing to provide annual preventative maintenance services on emergency generators located at the Buffalo and Batavia VA Medical Centers for a base period and four option year periods. See table below for instrumentation and timeframe of option periods: ANNUAL TOTAL PRICING FOR WIZARD2 ANALYZER #1 SERVICE AGREEMENT Line Item DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE 1. Base Year: Annual testing, inspection and preventative maintenance services for six emergency generators located at the Buffalo and Batavia VA Medical Centers. All work to be completed as stated in the attached Scope of Work (SOW) between 10/01/2019 09/30/2020 1 JB 1.a Annual testing, inspection and preventative maintenance service for one Caterpillar; 750 KW; Model 750S generator 3 JB 1.b Annual testing, inspection and preventative maintenance service for one Caterpillar 3304PC, 100 KW generator 1 JB 1.c Annual testing, inspection and preventative maintenance service for one Cummins; 450KW; DFEJ; 480 VAC/3Ph/60Hz generator 2 JB 2. Option Year 1: Annual testing, inspection and preventative maintenance services for six emergency generators located at the Buffalo and Batavia VA Medical Centers. All work to be completed as stated in the attached Scope of Work (SOW) between 10/01/2020 09/30/2021 1 JB 2.a Annual testing, inspection and preventative maintenance service for one Caterpillar; 750 KW; Model 750S generator 3 JB 2.b Annual testing, inspection and preventative maintenance service for one Caterpillar 3304PC, 100 KW generator 1 JB 2.c Annual testing, inspection and preventative maintenance service for one Cummins; 450KW; DFEJ; 480 VAC/3Ph/60Hz generator 2 JB 3 Option Year 2: Annual testing, inspection and preventative maintenance services for six emergency generators located at the Buffalo and Batavia VA Medical Centers. All work to be completed as stated in the attached Scope of Work (SOW) between 10/01/2021 09/30/2022 1 JB 3.a Annual testing, inspection and preventative maintenance service for one Caterpillar; 750 KW; Model 750S generator 3 JB 3.b Annual testing, inspection and preventative maintenance service for one Caterpillar 3304PC, 100 KW generator 1 JB 3.c Annual testing, inspection and preventative maintenance service for one Cummins; 450KW; DFEJ; 480 VAC/3Ph/60Hz generator 2 JB 4. Option Year 3: Annual testing, inspection and preventative maintenance services for six emergency generators located at the Buffalo and Batavia VA Medical Centers. All work to be completed as stated in the attached Scope of Work (SOW) between 10/01/2022 09/30/2023 1 JB 4.a Annual testing, inspection and preventative maintenance service for one Caterpillar; 750 KW; Model 750S generator 3 JB 4.b Annual testing, inspection and preventative maintenance service for one Caterpillar 3304PC, 100 KW generator 1 JB 4.c Annual testing, inspection and preventative maintenance service for one Cummins; 450KW; DFEJ; 480 VAC/3Ph/60Hz generator 2 JB 5. Option Year 4: Annual testing, inspection and preventative maintenance services for six emergency generators located at the Buffalo and Batavia VA Medical Centers. All work to be completed as stated in the attached Scope of Work (SOW) between 10/01/2023 09/30/2024 1 JB 5.a Annual testing, inspection and preventative maintenance service for one Caterpillar; 750 KW; Model 750S generator 3 JB 5.b Annual testing, inspection and preventative maintenance service for one Caterpillar 3304PC, 100 KW generator 1 JB 52.c Annual testing, inspection and preventative maintenance service for one Cummins; 450KW; DFEJ; 480 VAC/3Ph/60Hz generator 2 JB TOTAL PRICE (vi) Description of requirement (See attached Statement of Work (SOW): The contractor shall provide all parts and labor identified in the SOW. (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. Place of Performance Buffalo VA Medical Center 3495 Bailey Avenue Buffalo NY 14215 Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1: 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) (ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral. PRICE Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation. TECHNICAL Please provide a maximum 5 page capability statement that indicates the vendor has the trained personnel, equipment, certifications and track record of working experience in servicing Caterpillar and Cummins commercial generators. In addition to the above capability statement the vendor shall include documentation that the technicians performing the services meet the requirements listed in section A.3.2 VENDOR QUALIFICATIONS. PAST PERFORMANCE The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process to service similar generators: a) Name and address of contracting activity b) Name and telephone number of contract person c) Dates of contract performance The Government reserves the right to make award without discussions. (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (JAN 2008) 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) 852.270-1 Representatives of Contracting Officers (JAN 2008) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (June 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) 52.222-41 Service Contract Labor Standards (MAY 2014) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (xiii) The Service Contract Act of 1965 does apply to this procurement; see attached wage determination for Erie and Genesee Counties. The mandatory walkthrough of the Buffalo VA Medical Center shall be scheduled for 9:30am September 24th, 2019, vendors shall meet in the lobby by the Coffee Concession. The mandatory walkthrough for the Batavia VA Medical Center shall be scheduled for 1pm August 24th, 2019, vendors shall meet in the lobby of building 1. vendors shall email the Contracting Officer (contact@example.gov) no later than 12pm EST on September 23rd, 2019 with their intention to attend. (xiv) N/A (xv) This is an open-market unrestricted combined synopsis/solicitation for annual preventative maintenance services for emergency generators at the Buffalo and Batavia VA Medical Centers as defined herein. - The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 4:00 PM EST, Friday, October 4th, 2019. The government shall only accept electronic submissions via email, please send all quotations to Michael Spivack at contact@example.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Direct your questions to Michael Spivack, Contracting Specialist, +1 (555) 000-0000 x 72458; contact@example.gov. List of Attachments: 1. Statement of Work 2. Wage Determinations