J--Vertical Transport Elevator Maintenance - PVAHCS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation VA258-13-Q-0906 is issued as a request for quotation. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. (iv) This procurement is being issued using "Cascading Procedures." Reference the below listed Evaluation Addendum detailed in paragraph ix(b), for complete guidance on order of preference. Accordingly, all business concerns may submit offers for this requirement, but they will only be considered if and when the category of preference above your firm has been eliminated from consideration. The NAICS code is 811310 with a small business size standard of $7M. (v) CLIN 0001a thru CLIN 0005B. (vi) The Contractor shall furnish all management, supervision, trained labor with necessary certification for covered equipment, parts, travel, transportation, materials and all other required items necessary to perform all operations in connection with the project to provide preventative maintenance and on-call repair services, for "Elevator Maintenance and Support" services at the Phoenix Veterans Affairs Health Care System (PVAHCS). Work will consist of complete PMA and repair services for (20) elevators at the Carl T. Hayden Medical Center. Currently there are three (3) of the 20 elevators that are being built but will require maintenance and support upon completion (Oct/Nov 13). These services are required to provide continued elevator transportation for veterans. The contractor shall comply with all applicable current and future laws and regulations related to the repair and maintenance of all elevators. 2.0 Tasks: The contractor shall provide all personnel, materials, and equipment required for tasks outlined in this performance work statement (PWS). 2.1 Motion Controlled Traction kone elevators: The contractor shall provide maintenance and support for the following elevators: " S1, S2, S3, S4, S5 elevators are located in building 1 " S6, S7, and S8 elevators are located in building 16 " Provide 24/7 support and must respond to service calls within 2 hours. Note: There will be no overtime authorized for the maintenance and support of these elevators. 2.2 Motion Controlled EECO Single Piston Elevators : The contractor shall provide maintenance and support for the following elevators: " S9 is located in building 16 " F13 Freight elevator is located in building 2 " S16 PKE located in building 34 Rehab building " S17 Future Elevator located in building 34 Rehab building " Provide 24/7 support and must respond to service calls within 2 hours. Note: There will be no overtime authorized for the maintenance and support of these elevators. 2.3 Single Piston Hydraulic Ottis Elevators: The contractor shall provide maintenance and support for the following elevators: " S14 and S15 are located in Mental Health building " Provide 24/7 support and must respond to service calls within 2 hours. Note: There will be no overtime authorized for the maintenance and support of these elevators. 2.4 Hydraulic/Kone/Montgomery Elevators " S10, S11, and F12 are located in building 8 " Provide 24/7 support and must respond to service calls within 2 hours. Note: There will be no overtime authorized for the maintenance and support of the T1, T3, T6, and S1 and there will be no additional costs to the Government for these elevators. 2.4 Otis Traction Food Service Elevators T1 and T3 are located in building 1 T6 is located in building 16 Ensure 24/7 support is available for elevators T1, T3, T6, and S1 and must have 2 hour response time. Note: There will be no overtime authorized for the maintenance and support of the T1, T3, T6, and S1 and there will be no additional costs to the Government for these elevators. 2.2 Elevator Maintenance Support: The contractor shall do the following: " Provide two (2) hour response time during regular working hours (7:30am - 3:30pm Monday through Friday. " Ensure any bank of elevators that does not have at least one elevator running will be covered 24/7 when called in for service " Ensure C&D Wing elevators (S1, S2, and S3) have 2 of 3 elevators running at all times and will be covered 24/7 if called in for service. Ensure 24/7 support is available for elevators T1, T3, T6, and S1 and must have 2 hour response time. Note: There will be no overtime authorized for the maintence and support of the T1, T3, T6, and S1 and there will be no additional costs to the Government for these elevators. 2.5 Support for Damage or Abuse of Elevators " Unforseen damages to elevators will be covered accept in extreme circumstances where proven to be abuse the medical center will be given detailed quotes of parts and labor needed. Work must be authorized in writing prior to work being done with pricing IAW the quoted labor rate and parts mark-up percentage. " All repair and maintence support for abuse must be authorized by the Contracting Officer Representative (COR) and approved by Contracting Officer. Contractor shall perform these commercial services IAW with all federal, state, county, local, and VA requirements. (vii) Period of Performance: There shall be a base contract period with four additional option years available for continuation of services. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. (ix (a)) 52.212-2, Evaluation -- Commercial Items applies. Quotes will be evaluated based on prices offered from vendors certified to work on the equipment. (ix (b)) Addendum to 52.212-2 Evaluation-Commercial Items (JAN 99) - Method of Award - "Cascade Procedure" - As follows: 1. Any award(s) resulting from this solicitation will be made using the following cascading order of precedence: 1.1. In accordance with FAR Subpart 19.14 and PL 109-461, award under this solicitation will be made on a competitive basis first to an eligible Service Disabled Veteran Owned small business (SDVOSB) concern (see Section K, FAR 52.219-1, "Small Business Program Representations" for small business size definition) who submits a responsive offer, provided that there is adequate competition among such firms. 1.2. If there is inadequate competition for award to a SDVOSB concern, award will be made competitively to an eligible Veteran Owned Small Business (VOSB) concern. 1.3. If there is inadequate competition for award to a VOSB concern, award will be made competitively to a certified HubZone small business concern. 1.4. If there is inadequate competition for award to a HubZone concern, award will be made competitively to a Women-Owned small business concern. 1.5. If there is inadequate competition for award to a Women-owned concern, award will be made competitively to a small business concern IAW FAR 19.5. 1.6. If there is inadequate competition for award to a small business concern, award will be made on the basis of full and open competition considering all responsive offers submitted by responsible business concerns. 2. Adequate competition shall be deemed to exist if- 2.1 At least two competitive offers are received from qualified, responsible business concerns at the tier under consideration; and 2.2. Award will be made at fair market prices as determined in accordance with FAR 19.202-6. 3. When there is inadequate competition at any tier, an otherwise competitive offer from a responsible business concern at that tier will be considered with the eligible offers for the next lower tier. For example, only one competitive offer is received from a SDVOSB business. That offer will be included with the offer(s) received from all VOSB businesses. If there is still inadequate competition, the offer from the SDVOSB business will then be included with SB offer(s) received; finally, if there is inadequate competition at the SB tier, the SDVOSB offer will be included with all responsive offers. 4. Award will be made to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. 5. Pricing will be firm fixed price for each line item identified. End of Addenda to FAR 52.212-2 (x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xii) Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders--Commercial Items to include clauses 52.209-5--Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters,52.209-6--Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.222-41-Service Contract Act, 52.232-33-Payment by Electronic Funds Transfer--Central Contractor Registration, 52.237-3--Continuity of Services, 52.247-34--F.o.b.- Destination, 52.222-19-Child Labor-Cooperation with Authorities and Remedies, 52.222-37-- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans, 52.222-42--Statement of Equivalent Rates for Federal Hires applies to this acquisition and 252.232-7003 "Electronic Submission of Payment Requests." VAAR 852.203-70 - Commercial Advertising, VAAR 852.203-71 - Display of Department of Veteran Affairs Hotline Poster, VAAR 852.219-10, VAAR 852.237-70 - Contractor Responsibilities, VAAR 852.273-76 - Electronic Invoice Submission. Department of Labor Wage Determination number 2005-2023, Revision 16, dated 06/13/2012, for Maricopa County (Phoenix VA) and Pima County (Tucson VA), is hereby incorporated into this synopsitation and any subsequent contract award. (xiii) Offers are required not later than Nov 29, 2012 at 12:00 PM local time. (xiv) Contracting Officer: Gregory D. Manning, contact@example.gov +1 (555) 000-0000. SCHEDULE OF PRICING: Period of Unit of CLIN # Performance Issue Qty Unit Price Yearly Total 0001a Date of Award - Sep 30, 2014 MO 12 $_____________ $______________ Contractor shall provide all labor, tools, equipment, transportation, and standard replacement parts necessary to provide regular scheduled preventive maintenance for the covered elevators at the Phoenix VA medical campus, Phoenix Arizona. Service includes complete maintenance of 20 elevators. Elevators include: S1, S2, S3, S4, T-1, T-T-3, and S5 located in Building 1, Main Hospital. 0001b - This contract will also cover repairs that may be the result of abuse vs. normal operational wear. Accordingly, the contractor will be allowed to bill separately for these type repairs under this line item. However, their labor rate and parts mark-up rate must be identified on this contract line item number (CLIN) for acceptability. Contractor will not make repairs under this CLIN without prior submission of pricing to the Contracting Officer and modification. Hourly Labor Rate $__________________ Parts Mark-Up Percentage ____________% 0002A Oct 1, 2014 - Sep 30, 2015 MO 12 $_____________ $______________ (First Option Year) 0002B Hourly Labor Rate $__________ Parts Mark-Up Percentage __________% 0003A Oct 1, 2015 - Sep 30, 2016 MO 12 $_____________ $______________ (First Option Year) 0003B Hourly Labor Rate $__________ Parts Mark-Up Percentage __________% 0004A Oct 1, 2016 - Sep 30, 2017 MO 12 $_____________ $______________ (First Option Year) 0004B Hourly Labor Rate $__________ Parts Mark-Up Percentage __________% 0005A Oct 1, 2017 - Sep 30, 2018 MO 12 $_____________ $______________ (First Option Year) 0005B Hourly Labor Rate $__________ Parts Mark-Up Percentage __________% Estimated Five Year Total = $___________________ ____________________________________________________ __________________ Printed Name and Title of Authorized Company Representative Date _____________________________________________ ____________________________ Signature of Authorized Company Representative Phone No. and E-mail Address *Note - Upon selection of the awardee, a complete Standard Form 1449 will be submitted to the vendor for signature. The date used will be the same date your offer is signed (above).