J036-- INTENT TO SOLE SOURCE HVAC Chiller PM and Repairs for Daikin Equipment

STATEMENT OF WORK (SOW) Subj.: Statement of Work to provide the Preventive Maintenance and Comprehensive Repairs to the equipment in the Equipment Schedule , located at the Washington DC VA Medical Center. This Statement of Work covers the Services for Contractor to provide preventive maintenance and comprehensive repairs to the equipment listed below, located at the VA Medical Center, 50 Irving Street, N.W., Washington, D.C. Project Location: Veterans Affairs Medical Center, Washington, D.C., Main Hospital-50 Irving St N.W., Washington, D.C., 20422. Scope of Work: This Statement of Work includes all work necessary to support the required maintenance, equipment and supplies needed (description below) to provide preventive maintenance and comprehensive repairs to the equipment listed below, located at the Veterans Affairs Medical Center, Washington D, C, 50 Irving Street NW, Washington DC, 20422. Contractor will conform to all VHA Healthcare guidelines and directives for maintenance and repairs regarding climate control source equipment in a Medical Facility as well as all the latest local Mechanical Codes. Supply all necessary labor, materials to provide Preventive Maintenance and Comprehensive Repairs to the equipment listed below at the VA Medical Center. Equipment Schedule: Equipment Qty Manufacturer Model Number Serial Number Asset Tag Centrifugal 2 Daikin WSC087 STNU130400079 VA Medical Center B1 Cooling Tower 4 BAC 3725C-2 U111115502-01/02 VA Medical Center B1 Pumps VFD S 8 6 Armstrong ABB N/A N/A N/A N/A VA Medical Center B1 VA Medical Center Equipment Qty Manufacturer Model Number Serial Number Asset Tag Centrifugal 2 Daikin WSC087 STNU130400079 VA Medical Center B.4 Cooling Tower 2 BAC 3725C-2 U111115502-01/02 VA Medical CenterB.4 Pumps VFD S 4 4 B&G ABB N/A N/A N/A N/A VA Medical CenterB.4 VA Medical CenterB.4 Equipment Qty Manufacturer Model Number Serial Number Asset Tag Cold Generator 1 Daikin RCS120DYYYY-F FBOU190800071 VA Medical Center SPS Scope of Service: Provide the Preventive Maintenance and Comprehensive Repairs for the Equipment listed above located at the VA Medical Center. Per the scope below, the vendor will provide all necessary labor, materials, and equipment to provide the preventive maintenance and comprehensive repairs to the equipment above located at the VA Medical Center. The following work is necessary to enable FMS to supply the adequate air flow ,temperature and humidity in climate to areas served. Scope of Service: During normal working hours Contractor will provide the preventive maintenance and comprehensive repair services on the equipment listed in the Equipment Schedule of this Agreement. Reports: Contractor will provide a detailed report of the services performed on each inspection. This report will include equipment log readings taken during inspection, condition of equipment, recommended repairs and/or services performed. Additional Services: Additional services will be furnished upon request and proper authorization from the COR. All additional services will be quoted and agreed by the COR. The C&A requirements do not apply, and a Security Accreditation Package is not required. This arrangement does not require a BAA. Service Program 1 Centrifugal Chillers The following tasks are performed once each year during a shutdown period in order to properly evaluate your equipment status and prepare your unit for the next cooling season: Annual Shutdown Inspection 1. Test for refrigerant leaks including relief valve piping outlets. 2. Check main starter and control panel. 3. Inspect and tighten electrical connections. 4. Check relays, operating, and safety controls 5. Check flow switch operation. 6. Lubricate inlet vane linkage, if applicable. 7. Check vane control setting and operation 8. Take and record water side pressure drops across vessels. 9. With laptop computer, perform inspections, log, and last fault analysis, analyze performance, trend log if necessary 10. Download latest software version if applicable. 11. Perform operating log and analyze. 12. Meg compressor. 13. Clean oil cooler strainer, water cooled only. 14. Check oil sump heater operation. 15. Perform oil analysis for wear metals, moisture, acid. 16. Inspect vibration eliminators and inspect water piping for leaks. 17. Check head pressure control operation for tower fans or bypass valve. 18. Check minimum condenser water temperature operation. 19. Clean purge drum and oil separator where applicable. 20. Check oil in purge pump and oil separator where applicable. 21. Lubricate purge pump motor where applicable. 22. Manually clean water side of condenser. Operational Inspection 1. Review owner s log for trends. 2. Inspect chiller for leaks. 3. Inspect starter for burns and discoloration. 4. Run chiller and log readings, analyze performance. 5. Record unusual noises and vibrations. 6. Record refrigerant level in sight glass. 7. Record oil level in sight glass. 8. Verify operation of the oil heater and cooler. 9. Check purge operation. Check sight glass and drain non-condensable from purge drum where applicable. 10. Review chiller operation with chiller operator. Cold Generator Maintenance Coverage OPERATING INSPECTION of your unit. _3_ Inspections per year Check and record proper operating temperatures, pressures, and amperages. Adjust operating safety controls. Check operation of control circuit. Review operating log with engineer. Report to you any uncorrected deficiencies noted. Recommend updates to improve efficiency. Advise engineer on chiller operation. Check air cooled condenser. ANNUAL ROUTINE MAINTENANCE SERVICE which includes the following: Check for refrigerant leaks with an electronic leak detector. Tighten all flanges and fittings. Test oil for acid and moisture content. Check proper operation of all safety controls. Meg motor, tighten all terminals and check motor controls for wear. Report all uncorrected deficiencies to owner/manager. Variable Frequency Drives Maintenance Coverage OPERATING INSPECTION of your unit. 3 Inspections per Year. Calibrate process control function to make sure drive/motor meets design specifications. Make sure drive is grounded properly. Test for any ground faults. Operate drive in both manual and automatic modes. Make a complete physical inspection of all regulator boards, control wiring, and motor wiring for correct and tight connections. Check the incoming power source to be sure it is within the manufacturer s voltage tolerance range. Check the status of the drive shutdown interlocks. Check for proper voltages in the power and control circuit Cooling Towers The following tasks are performed once each year during a shutdown period in order to properly evaluate your equipment status and prepare your tower for the next cooling season: Annual Inspection 1. Clean sump. 2. Check and clean sump strainers. 3. Lubricate fan and motor bearings per manufacturer s recommendation. 4. Check oil in gear reducer assembly as per manufacturer s recommendation. 5. Check belts, motor pulley and motor mounts. Adjust as required. 6. Inspect electrical connections, contactors, relays and operating/safety controls. 7. Check motor operating conditions. 8. Check float valve assembly and check for proper operation. 9. Structural components and fill are not included in Agreement. Operational Inspection 1. Inspect fans. 2. Inspect motors. 3. Check belts. 4. Check oil level in gear reducer. Add oil as required. 5. Check operating conditions. Adjust as required. Pump inspections and maintenance Contractor will perform the following procedures: Inspection 1. Lubricate pump bearings per manufacturer s recommendations. 2. Lubricate motor bearings per manufacturer s recommendations. 3. Check motor mounts and vibration pads. 4. Visually check pump alignment and coupling. 5. Check motor operating conditions. 6. Inspect electrical connections and contactors. 7. Check and clean strainers. 8. Inspect mechanical seals or inspect pump packing. 9. Verify gauges for accuracy. Predictive Maintenance Daikin Applied will perform the following procedures: Spectrochemical Oil Analysis: 1 Oil Analysis(es) will be performed annually Parameters Tested Results Metals Diagnosis Moisture Trends Acid Number Recommendations Refrigerant Analysis: 1 Refrigerant Analysis(es) will be performed annually Parameters Tested Results High Boiling Residue Diagnosis Acid Number Trends Moisture Content Recommendations Eddy Current Tube Analysis: 1 Eddy Current Analysis(es) Parameters Tested Results Corrosion Verbal Report Support Water Written Report Freeze Bulges Charts/Diagrams Split Fins Recommendations Leakers Pitting Vibration Analysis: 1 Vibration Analysis(es) will be performed annually Parameters Tested Results Measure Horizontal Deflections Report Measure Vertical Deflections Trends Measures Axial Deflections Recommendations Establish Baseline Refrigerant Inspection and Conservation Contractor will perform the following procedures: Leak Testing/Repair 1. Test chiller and related equipment for refrigerant leakage. 2. Identify and locate leaks. 3. Recommend corrective procedures. 4. Repair leaks Recover/Retain/Recycle 1. Recover and recycle refrigerant from chiller as necessary. 2. Identify type(s) of refrigerant and amount(s) recycled. 3. Replenish refrigerant in chiller as needed. Correct any leaks 4. Identify type(s) of refrigerant and amount(s) required. 5. Reclaim refrigerant from equipment, if equipment covered under a Comprehensive Agreement. 6. Identify type(s) and amount(s) of refrigerant reclaimed. 7. Verify date(s) tested, distillation vendor and date(s) shipped and returned. Disposal 1. Dispose of refrigerant 2. Identify type(s) and amount(s) of disposed refrigerant. 3. Verify date(s) tested, disposal vendor and date(s) shipped. 4. Obtain necessary federal, state and local authorization for transport and disposal of refrigerant.