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J036--ScrubEx Maintenance

Active
36C24126Q0531Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Department of Veterans Affairs intends to award a sole source contract for Maintenance and Repair Services for ScrubEx machines at the VA Connecticut Healthcare System under NAICS code 811310 and PSC/FSC J036, citing authority under FAR 12.102 and FAR Part 5 to restrict competition. This special notice is not a solicitation but serves to notify interested parties of the agency’s intent and to allow for public feedback, with the contracting officer retaining full discretion to determine whether competitive procedures should be pursued based on responses. All prospective vendors must be registered in SAM.gov and VetCert through the Small Business Administration, and those seeking small business status under the Veterans First Contracting Program must have their certification verified by the SBA. Additionally, vendors must complete Form 10091 via the VA’s vendorization portal to be eligible for award. Responses to this notice must be submitted by August 6, 2026, and interested parties are responsible for monitoring SAM.gov Contract Opportunities for any amendments. The contracting office is located in Togus, Maine, and the primary point of contact is Contract Specialist Pamela L. Parham, reachable via email at pamela.parham3@va.gov. Failure to comply with registration requirements in SAM.gov, VetCert, or the VA vendorization system will disqualify a vendor from consideration, regardless of responsiveness to the notice. The procurement is governed by FAR 52.204-7, FAR 2.101, and VAAR 802.101, and is subject to Public Law 109-461 and 38 USC 8127, ensuring compliance with veteran-focused contracting statutes.

General Info

VA intends sole-source scrubex maintenance contract; vendor must be SAM.gov and VetCert registered.

Agency

Department Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)View Agency

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and MaintenanceView NAICS

Place of Performance

ME

Set-Aside

NONE

Documents

(1)

36C24126Q0531.docx

DOCX

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)
Contacts1 person available
OfficeTOGUS, ME, 04330, USA
Organization / Agency
Department Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)
View Agency Profile
Office AddressTOGUS, ME, 04330, USA
Contacts
Pamela L. ParhamContract Specialist
contact@example.gov

Full Description

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Special Notice
Special Notice
Page 3 of 3 Special Notice *= Required Field Special Notice
Page 1 of 3 This is a Special Notice of intent to award on a sole source basis. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a requirement for Maintenance and Repair Services for ScrubEx machines located at the VA Connecticut Healthcare System, CT. The applicable NAICS code is 811310. The PSC/FSC is J036. The authority for this action is RFO FAR 12.102: Restricting competition and fulfills RFO FAR Part 5: Publicizing contract actions.
This is a Special notice of intent to award on a sole source basis is to satisfy the requirements of RFO FAR 5.101. All interested parties should register via SAM.gov interested vendors list. It is the responsibility of the offeror to monitor and download amendments from SAM.gov Contract Opportunities, which may be issued to this notice. In accordance with RFO FAR 52.204-7, RFO FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in VetCert (Veteran Small Business Certification (sba.gov)) databases prior to award. ((Note: In accordance with Public Law 109-461, 38 USC 8127, and NDAA 2021, all vendors claiming Small Business status in accordance with the Veteran's First Contracting Program must be VERIFIED by the Small Business Administration (SBA)). Also, to qualify for a VA contract, vendor must be vendorized by completing Form 10091 at URL https://www.cep.fsc.va.gov/.
Interested persons may contact the Contracting Officer via email at Pamela.Parham3@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

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S205--Waste Disposal and Recycle contract Bedford 08/01/2026-01/31/2027The Department of Veterans Affairs, through the Network Contracting Office 1 (NE), is seeking proposals for Waste and Recycling Management Services under solicitation number 36C24126Q0577 for the VA Medical Center in Bedford, Massachusetts, and Crescent House, with a period of performance from August 1, 2026, to January 31, 2027. The acquisition is structured as a Firm Fixed Price contract and is set aside exclusively for small businesses under FAR 19.5, with the applicable NAICS code 562111 for Solid Waste Collection and Product Service Code S205. The solicitation was initially posted on June 10, 2026, with an original response deadline of June 16, 2026, but has since been amended to extend the due date for quotes to July 31, 2026. The contracting office is located at 718 Smyth Road, Manchester, NH, with James L. Moore serving as the primary point of contact as Contracting Specialist, reachable via email at james.moore14@va.gov or phone at (603) 624-4366. While the intent to solicit is clear and the contract type and set-aside status are confirmed, the current documentation remains a pre-solicitation notice and does not include detailed specifications, evaluation criteria, delivery schedules, packaging requirements, inspection procedures, or pricing data. All formal requirements, including submissions, representations, and contract administration details, will be contained in the forthcoming Request for Quote, which has not yet been issued.
Solid Waste Collection

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NAICS: 541990
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J042--Fire Alarm System Inspection, Testing, Maintenance, and Certification Services at the Bedford VA Medical CenterThe contract solicitation 36C24126Q0613, amended on July 23, 2026, is a combined synopsis and solicitation under FAR Part 12 for commercial services, set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 541990 with a $19.5 million size standard. The requirement is for comprehensive fire alarm system inspection, testing, maintenance, and certification services across multiple Department of Veterans Affairs facilities, led by the Bedford VA Medical Center in Massachusetts, with additional sites including Crescent House, Gloucester, Haverhill, and Lynn CBOCs. The contract has a base performance period from September 1, 2026, through August 31, 2027, with four optional one-year extension periods through August 31, 2031, though all pricing details are redacted, preventing estimation of total value. The Government will evaluate offers using a best-value trade-off approach, prioritizing Technical capability first, followed by Past Performance, and then Price, without assigning numerical weights; awards will be made based on overall advantage, not lowest price. Offers must be submitted electronically by August 10, 2026, to Yolanda Rankin at Yolanda.Rankin@va.gov and must include a completed Past Performance Worksheet (Attachment 3), certifications, technical descriptions, and a signed compliance certificate for subcontracting limitations. Key personnel must hold Massachusetts “C” and “D” licenses for fire alarm work, complete OSHA 10-hour training, asbestos awareness, confined space training, medical clearance, and obtain VA-specific PIV access credentials. All work must comply with NFPA 72, VHA, OSHA, and The Joint Commission EC/EP standards, and require detailed reporting including weekly and monthly deficiency logs, digital submittals on CD/USB, and annual battery reports. Contractors are responsible for quality control, daily debriefs with the COR, return of replaced equipment with photographic documentation, and adherence to Lock-out/Tag-out procedures. The contract incorporates multiple VA-specific clauses including 852.204-70 for PIV access, 852.204-71/72 for electronic payment and tax form submissions, 852.219-73 mandating SDVOSB certification, 852
All Other Professional, Scientific, and Technical Services

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NAICS: 532420
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W099-solicitation RFQ order off of SAC IDIQ award Mail Meter Equipment and warehouse tracking softwareThe Department of Veterans Affairs is soliciting quotes under the Strategic Acquisition Center’s Indefinite Delivery, Indefinite Quantity (IDIQ) contract for an integrated mail and warehouse tracking solution, to be delivered at the VA Central Western Massachusetts Health Care System in Leeds, Massachusetts. The procurement covers a five-year period—beginning September 23, 2026—with one base year and four optional one-year periods, subject to government exercise. The contractor must provide, install, maintain, and support a suite of equipment including mail postage meters, dynamic weighing modules, conveyor stackers, surge protectors, thermal label printers, and wireless barcode scanners, along with warehouse package tracking software. All hardware and software must comply with USPS, UPS, and FedEx regulations; software must hold either FedRAMP authorization or a VA Authority to Operate, and the entire system must adhere to VA security protocols, HIPAA, and FISMA standards. The contractor is required to deliver services on a monthly basis and invoice electronically via the Tungsten Network, with payment processed through Electronic Funds Transfer. Key personnel obligations include a dedicated Contract Manager and alternate available Monday through Friday, 6:30 AM to 3:00 PM Eastern Time, excluding federal holidays. The solicitation mandates strict compliance with technical, operational, and security requirements. All packaging must be barcoded using 4x4-inch labels containing carrier tracking numbers, item descriptions, receipt dates, condition, and movement history to support chain-of-custody tracking, with digital signature capture and image documentation required at delivery points. The Government retains full authority for inspection and acceptance at the place of performance. Contractors must maintain active SAM.gov registration with accurate representations, including size status and socioeconomic certifications, and must certify USPS authorization for leased equipment. Organizational conflicts of interest must be disclosed immediately, with mitigation plans submitted for approval. The contractor is responsible for absorbing all costs related to travel, site work, and system upgrades driven by VA policy or technology mandates, at no additional cost to the government. Equipment flexibility allows the VA to add or remove items during the contract term. Security requirements prohibit the need for federal clearances but mandate full cooperation with VA audits and ATO processes. The contract includes clauses covering contract extension options, commercial advertising, counterfeit item prevention, electronic payment submissions, IT security, and administrative contracting officer authority. All proposals must include complete technical documentation, a fully priced CLIN schedule, and operation date confirmation, submitted physically by July 30, 2026, to
Office Machinery and Equipment Rental and Leasing

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NAICS: 238220
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J043--Kaeser Compressor PM and Repairs
Plumbing, Heating, and Air-Conditioning Contractors

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