J041--After Hours Emergency Service Calls VA Fresno VA Central California Health Care System (VACCHCS) Two Year IDIQ Request

The Department of Veterans Affairs, through the VA Sierra Pacific Network (VISN 21) Network Contracting Office 21, is seeking qualified small businesses to provide emergency HVAC and refrigeration services under a two-year Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for the Fresno VA Medical Center and potentially other locations within the network. This solicitation, identified as 36C26126Q0841, is a 100% small business set-aside under NAICS code 238220, with a ceiling value of $349,999 and a base performance period running from September 1, 2026, through August 31, 2028, including a single option year. Respondents must demonstrate technical capability in after-hours emergency repairs of critical systems such as air handlers, chillers, boilers, and refrigeration units within healthcare environments, with strict requirements for 30-minute call acknowledgment, two-hour onsite response, and 24-hour reporting of repairs. All technicians must hold valid California HVAC licenses and EPA Section 608 certifications, and performance must meet compliance with the California Mechanical Code, ASHRAE standards, and VA Engineering Service requirements. The evaluation is based on four factors in order of importance: Technical Capability, Past Performance, Small Business Status and Certifications, and Price, using a trade-off approach where the best overall value—not necessarily the lowest price—will be selected without discussions. Offerors must be verified small businesses in the Dynamic Small Business Search database, and those claiming Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) status must provide valid certifications from the SBA VetCert portal. Non-veteran-owned businesses may be evaluated favorably for committed subcontracting with certified SDVOSBs/VOSBs. Proposals must be submitted as four separate PDF volumes—Technical Capability, Past Performance, Small Business Status, and Price—via email to Rachael.Becker@va.gov no later than August 11, 2026, at 7:00 PM PDT, with a strict 5 MB file size limit per email. Contract administration requires electronic invoicing through the VA’s EIPP system in X12 EDI format, and all personnel must pass VA personnel vetting and credentialing requirements, including Tier 3 or Tier 5 background checks and issuance of PIV cards