J041--Airflow Testing and Balancing

This contract, awarded under solicitation 36C24126Q0343, is a firm-fixed price agreement set aside exclusively for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) under NAICS code 238220, with an estimated value of $94,460.85 for the base period. The work involves comprehensive airflow testing and balancing services at two VA Medical Center locations—West Haven, Connecticut and Newington, Connecticut—requiring strict adherence to healthcare ventilation standards including ANSI/ASHRAE/ASHE 170-2017, VHA Directive 1116, and other technical specifications such as ASHRAE, ISO 14644, and IEST RP-006.3. All testing must be performed by technicians currently certified by AABC, TABB, or NEBB, with certification maintained throughout the contract period, and any substitution of personnel requires immediate notification and approval. The contract spans a five-year period with one base year and four option years, with performance scheduled around non-business hours and 24/7 emergency response availability outside federal holidays. The contractor is required to deliver detailed written reports, including certificates of calibration, project synopsis documents, and daily work order tickets, with two hard copies and one electronic copy submitted within thirty days of completion. All data, records, and deliverables are the property of the U.S. Government with unlimited rights, and strict confidentiality and data protection protocols apply, especially regarding Privacy Act and FOIA information. The contractor must comply with VA security procedures, including badge issuance, prohibited photography, and tobacco bans on-site, and must respond to emergency service requests within two hours of acknowledgment with on-site resolution within two hours of arrival. Billing is hourly with unused hours credited back, and payment is processed electronically through the VISTA system. Evaluation for award emphasized price as the most significant factor followed by past performance and technical capability, using a best-value trade-off approach rather than a lowest-price technically acceptable method. The contract incorporates a broad suite of FAR and VAAR clauses addressing small business subcontracting, labor standards, equal opportunity, electronic funds transfer, combatting human trafficking, data security, and systemic requirements for Unique Entity ID and System for Award Management compliance, with no provisions for packaging, marking, or FOB terms specified.