J041--CHILLER MAINTENANCE

The Department of Veterans Affairs, through the Network Contracting Office 6 in Hampton, Virginia, is seeking a Service-Disabled Veteran-Owned Small Business (SDVOSB) to provide comprehensive chiller maintenance, repair, and replacement services at the Charles George VAMC in Asheville, North Carolina, under solicitation number 36C24626Q0450. The work is structured around a task-order system beginning August 1, 2026, with a base period through July 31, 2027, and option periods extendable through July 30, 2031, with a final delivery cutoff of April 30, 2031. The contract includes clause FAR 52.217-8, permitting service extensions up to six months, and requires strict adherence to the Performance Work Statement, which outlines a four-step process: initial diagnostic assessment, quotation using established hourly rates, authorization via a Purchase Order from the Contracting Officer, and final verification with the facility’s Maintenance Supervisor. Performance must comply with HIPAA, OSHA, NFPA, VA standards, and local building codes, and all personnel must undergo Tier 1/Low Risk background investigations as mandated by VAAR 852.204-72 and other federal security protocols. Contractors must submit a signed SF 1449, demonstrate current SAM registration, provide proof of SDVOSB certification in the SBA database, and submit a technical proposal not exceeding 25 pages detailing organizational structure, staffing, management approach, and use of any subcontractors. Past performance must include three similar references, and pricing must be provided for three CLINs: diagnostic visits, annual preventive maintenance, and repair/replacement of chillers. The contract mandates general liability insurance without asbestos exclusions and employer’s liability coverage of at least $100,000. Invoicing must be electronic via the VA’s e-Invoicing System, submitted monthly in arrears and paid by EFT through SAM. Performance is monitored using a Quality Assurance Surveillance Plan requiring 100% daily observation, quarterly inspections, weekly complaint tracking with seven-day resolution timelines, and contractor documentation review. Acceptance is based on a 95% AQL, with 98% performance target for positive outcomes; failure to meet standards may result in a Contract Discrepancy Report, a 5% invoice reduction after two CDRs,