J041--Chiller Renewal

The Department of Veteran Affairs, Networking Contracting Office (NCO1) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Trane U.S. Inc. for the following requirement: Statement of Work (SOW) Boston Healthcare System, West Roxbury Division BACKGROUND: This work covers all labor, transport, and materials to complete a chiller renewal to a 900-ton centrifugal chiller located at West Roxbury VAMC. PLACE OF PERFORMANCE: 1400 VFW Pkwy, West Roxbury, MA 02132 STATEMENT OF WORK: Provide a chiller renewal as described below - SCOPE OF WORK: Equipment Qty Manufacturer Model Number Serial Number Asset Tag 900 Ton Centrifugal Chiller 1 Trane CVHF091NA2 L03M08522 CH-1 Furnish the following equipment, replacement parts and or materials. Refrigerant removal and replacement per applicable law Dismantling of the centrifugal compressor Refrigerant Analysis using Trane Chemical Laboratory* Inspection and verification of the inlet guide vane assembly, motor shaft, labyrinth seals, and the impellers compared to Trane specifications*. Motor inspection including a rotor bar and resistance analysis of the motor to Trane specifications* Verification and adjustment of the controls and measuring devices* Inspection of the overload controls, contactors, wiring, and other starter components*. Cleaning and inspection of the lubrication system including the oil pump, regulator, filters, heating elements, and sump* Cleaning and inspection of economizer and liquid line flanges (recommend repair as necessary*) Installation of new Trane compressor motor bearings Speed balance the rotor and impellers as one operating assembly prior to reassembly of the compressor. Reassembly of the centrifugal compressor, auxiliary vapor and liquid lines, and sight glasses with all new Trane gaskets Selectable Options Are: Replace oil pump and motor, included Clean and verify purge. Perform vibration analysis as a base line at chiller start-up Replace motor terminal board. Installation of motor terminal board using new Trane approved gaskets and terminal O-rings Replace relief valve carbon disk and gaskets. Motor overhaul, includes shipment to & from Trane s Charlotte, NC remanufacturing facility Chiller evacuation and leak testing to Trane specifications Charge with refrigerant and adjust charge as necessary (any additional refrigerant required must be provided by the Owner. Owner's approval will be required if refrigerant cleaning or additional refrigerant is needed.) Start-up and operation check by certified Trane technician Verification of operating parameters and adjustment of the chiller as per its original specifications Trane extended warranty on compressor motor, bearings, and lubrication system Installation of Trane R'newal nameplate indicating Trane issues CenTraVac compressor R newal serial number. Factory parts and labor warranty see Warranty section (below) for details Replace CentraVac Purge w/ EarthWise Purge Customer Notification of Unit Maintenance Lock Out Tag Out Chiller Recover Refrigerant From Purge Remove Purge Install EarthWise Purge Evacuate Purge and Open Valves Open Purge Isolation Valves Remove Lock Out Tag Out, Restore to Normal Operation EarthWise Purge Start-Up Touch Up Paint CENTRAVAC Motor Renewal Warranty: 5 years parts & labor Trane U.S. Inc. will be awarded this procurement because the VA owned Trane Ensemble system is a proprietary control system and will only have true full compatibility with other Trane Ensemble components, software and personnel. In addition, the chiller is manufactured by Trane and only Trane authorized technicians are allowed to work on the equipment in order to maintain OEM warranty. Other contractors are unable to perform this work due to not having access to Trane software and replacement supplies/OEM parts. The NAICS code for this requirement is 811310 with small business size standard of $12.5 Million. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement listed above must clearly identify their capability to do so in writing by January 14, 2025 at 12:00 pm EST time. Responses should be sent to Issa Shawki at contact@example.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.