This Sources Sought opportunity from Department Of Veterans Affairs was posted on May 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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J041--Chiller Replacement (Removal and Installation) Martinsburg Veterans Administration Medical Center (VAMC) Source Sought Notice

Closed

36C24526Q0493Federal

Submission Closed05/13/2026, 01:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238220

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AI Contract Overview

The Department of Veterans Affairs at the Martinsburg VA Medical Center is conducting a sources sought notice to identify qualified small business contractors capable of performing the removal and replacement of the existing chiller serving the Surgical Suite in Building 500. This project involves providing all labor, materials, equipment, supervision, and coordination necessary to remove the current chiller and install a new Trane CGAM-series chiller or an equivalent model. The scope covers site verification, coordination of shutdowns, safety measures, recovery and disposal of refrigerant and equipment, rigging, installation of new piping, electrical reconnections, control integration with the building automation system, startup, commissioning, and on-site training for VA staff. The work excludes asbestos abatement, correction of existing code violations, major structural changes, and extensive reprogramming of the BAS. Interested small businesses must submit company and contact information, socio-economic status, relevant healthcare project experience, capability statements, and their approach to self-performance or subcontracting in compliance with subcontracting limitations. The contract anticipates work under NAICS code 238220, with preferences for warranty coverage including 90 days of labor and one to five years on parts. Responses to this notice are due by May 11, 2026, and are intended solely for market research purposes, with no offers or binding contracts formed through submission. Communication is directed to designated VA contracting specialists via email.

General Info

Removing and replacing Surgical Suite chiller at Martinsburg VA, small businesses sought by May 11, 2026.

Agency

Department Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors View NAICS

Place of Performance

Department of Veterans Affairs Martinsburg VAMC, Martinsburg, WV, 25405, USA

Set-Aside

NONE

Documents

(1)

36C24526Q0493 Chiller Replacement Source Sought Notice Martinsburg VAMC

DOCX•sources-sought

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 6

Sources Sought

Response DeadlineMay 13

Deadline has passed

Submission Closed

05/13/2026, 01:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

Contacts1 person available

OfficeLINTHICUM, MD, 21090, USA

Organization / Agency

Department Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

Office AddressLINTHICUM, MD, 21090, USA

Contacts

Trever TurcotteContracting Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

Source Sought Notice: Chiller Replacement (Removal and Installation) Surgical Suite (Building 500)-Martinsburg VA Medical Center, Martinsburg, WV This is a Sources Sought Notice; it is not a Request for Quotes or Proposals Purpose: This is a Sources Sought Notice issued solely for information and planning purposes. The Department of Veterans Affairs (VA), Martinsburg VA Medical Center, is seeking potential qualified small business contractors capable of providing all labor, materials, equipment, supervision, and coordination required to remove the existing chiller serving the Surgical Suite in Building 500 and replacing it with a new Trane CGAM-series chiller, or equivalent. Scope of Work Includes: Pre-Work: Site verification of dimensions, utilities, access. Coordination of shutdowns and work schedules with VA Facilities. Safety perimeter establishment; adherence to OSHA and VA regulations. Lockout/Tagout of existing electrical service. Removal & Demolition: Recovery and removal of refrigerant per EPA regulations. Disconnecting power, controls, and piping. Crane/rigging for safe removal. Disposal of existing chiller and debris. Installation: Rig and set new Trane CGAM chiller onto existing pad. Anchor/level per manufacturer specs. Reconnect electrical service/new conductors as needed. Provide dedicated 115V barrel heater circuit. Integrate control wiring with existing BAS. Install new chilled-water piping, valves, supports, flow switch. New heat trace system with redundant wire. Insulate piping/repair disturbed insulation. Startup & Commissioning: Fill system, bleed air, verify flow/pump operation. Factory-authorized startup. Confirm operation of safety systems, alarms, electrical load, BAS integration. Provide startup logs and commissioning sheets to VA. Deliverables: Completed startup documentation. O&M manuals. Warranty documentation. As-built drawings (electrical/piping modifications). On-site training for VA O&M staff. Exclusions: Asbestos abatement; correction of pre-existing code violations; life-safety system modifications; structural modifications beyond described scope; extensive BAS reprogramming. Warranty: 90-day labor. 1-year standard parts (manufacturer).Government would prefer a 5 year standard parts if possible. NAICS Code: Anticipated NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors]. Submission Instructions: Interested parties are invited to submit the following information: Company name, address, and DUNS/UEI. Point of contact and email. Socio-economic status (SDVOSB, VOSB, SB, etc.). Relevant experience performing similar chiller replacement projects in healthcare environments. Capability statement (including ability to meet requirements and schedule). Small business size status according to the NAICS code-238220.
Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Or do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?
Responses Due: 05/11/2026 @ 9:00 am EST
Submit responses electronically to: Trever.Turcotte@va.gov and William.Galletta@va.gov with subject line 36C24526Q0493 Chiller Replacement (Removal and Installation)-Martinsburg VAMC Disclaimer: This is not a solicitation. Responses to this notice are not offers and cannot be accepted by the VA to form a binding contract. Information received will be used solely for market research purposes.