This Sources Sought opportunity from Department Of Veterans Affairs was posted on May 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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J041--Chiller Replacement (Removal and Installation) Martinsburg Veterans Administration Medical Center (VAMC) Source Sought Notice

Closed

36C24526Q0493Federal

Submission Closed05/13/2026, 01:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Veterans Affairs is seeking information from qualified small business contractors for the removal and replacement of the existing chiller serving the Surgical Suite in Building 500 at the Martinsburg VA Medical Center in West Virginia. This source sought notice is purely for market research and planning, not a solicitation for bids or proposals, and no contract award will result from responses. The scope requires a contractor to handle all aspects of the project including site verification, lockout/tagout of electrical services, recovery and disposal of refrigerant in compliance with EPA regulations, crane-assisted removal of the old unit, and installation of a new Trane CGAM-series chiller or equivalent on the existing pad. Work includes reconnecting electrical systems with new conductors, installing a dedicated 115V barrel heater circuit, integrating control wiring with the existing Building Automation System, laying new chilled-water piping with valves and supports, adding a redundant heat trace system, insulating all piping, and repairing any disturbed insulation. The contractor must conduct a factory-authorized startup, verify all safety systems and BAS integration, bleed air from the system, confirm pump and flow operations, and submit detailed startup logs and commissioning documentation. All work must adhere to OSHA and VA safety standards, with coordination of shutdowns and schedules managed directly with VA facilities. Deliverables include completed startup documentation, operations and maintenance manuals, warranty certificates, as-built drawings reflecting electrical and piping modifications, and on-site training for VA O&M staff. The government prefers a five-year parts warranty but will accept the standard one-year manufacturer warranty with a 90-day labor warranty. The contract is anticipated to be classified under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. Interested parties must provide their company information, UEI/DUNS number, point of contact, socio-economic status such as SDVOSB, VOSB, or SB, relevant healthcare facility experience with similar chiller replacements, a capability statement confirming ability to meet technical and schedule demands, and explicit clarification of intent to self-perform or subcontract. If subcontracting, respondents must demonstrate compliance with applicable limitations on subcontracting. Responses are due by May 11, 2026, at 9:00 AM EST and must be emailed to [email hidden] and [email hidden] with the specified subject line. The place of performance is fixed at the Martinsburg VA Medical Center, and no packaging, FOB terms, or

General Info

Removing and replacing Surgical Suite chiller at Martinsburg VA, small businesses sought by May 11, 2026.

Agency

Department Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

Department of Veterans Affairs Martinsburg VAMC, Martinsburg, WV, 25405, USA

Set-Aside

NONE

Documents

36C24526Q0493 Chiller Replacement Source Sought Notice Martinsburg VAMC

sources-sought

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 6

Sources Sought

Response DeadlineMay 13

Deadline has passed

Submission Closed

05/13/2026, 01:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

Contacts1 person available

OfficeLINTHICUM, MD, 21090, USA

Organization / AgencyDepartment Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

Office AddressLINTHICUM, MD, 21090, USA

Contacts

Trever TurcotteContracting Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

Source Sought Notice: Chiller Replacement (Removal and Installation) Surgical Suite (Building 500)-Martinsburg VA Medical Center, Martinsburg, WV This is a Sources Sought Notice; it is not a Request for Quotes or Proposals Purpose: This is a Sources Sought Notice issued solely for information and planning purposes. The Department of Veterans Affairs (VA), Martinsburg VA Medical Center, is seeking potential qualified small business contractors capable of providing all labor, materials, equipment, supervision, and coordination required to remove the existing chiller serving the Surgical Suite in Building 500 and replacing it with a new Trane CGAM-series chiller, or equivalent. Scope of Work Includes: Pre-Work: Site verification of dimensions, utilities, access. Coordination of shutdowns and work schedules with VA Facilities. Safety perimeter establishment; adherence to OSHA and VA regulations. Lockout/Tagout of existing electrical service. Removal & Demolition: Recovery and removal of refrigerant per EPA regulations. Disconnecting power, controls, and piping. Crane/rigging for safe removal. Disposal of existing chiller and debris. Installation: Rig and set new Trane CGAM chiller onto existing pad. Anchor/level per manufacturer specs. Reconnect electrical service/new conductors as needed. Provide dedicated 115V barrel heater circuit. Integrate control wiring with existing BAS. Install new chilled-water piping, valves, supports, flow switch. New heat trace system with redundant wire. Insulate piping/repair disturbed insulation. Startup & Commissioning: Fill system, bleed air, verify flow/pump operation. Factory-authorized startup. Confirm operation of safety systems, alarms, electrical load, BAS integration. Provide startup logs and commissioning sheets to VA. Deliverables: Completed startup documentation. O&M manuals. Warranty documentation. As-built drawings (electrical/piping modifications). On-site training for VA O&M staff. Exclusions: Asbestos abatement; correction of pre-existing code violations; life-safety system modifications; structural modifications beyond described scope; extensive BAS reprogramming. Warranty: 90-day labor. 1-year standard parts (manufacturer).Government would prefer a 5 year standard parts if possible. NAICS Code: Anticipated NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors]. Submission Instructions: Interested parties are invited to submit the following information: Company name, address, and DUNS/UEI. Point of contact and email. Socio-economic status (SDVOSB, VOSB, SB, etc.). Relevant experience performing similar chiller replacement projects in healthcare environments. Capability statement (including ability to meet requirements and schedule). Small business size status according to the NAICS code-238220.
Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Or do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?
Responses Due: 05/11/2026 @ 9:00 am EST
Submit responses electronically to: contact@example.gov and contact@example.gov with subject line 36C24526Q0493 Chiller Replacement (Removal and Installation)-Martinsburg VAMC Disclaimer: This is not a solicitation. Responses to this notice are not offers and cannot be accepted by the VA to form a binding contract. Information received will be used solely for market research purposes.