J041--Mechanical Preventative Maintenance service (one-time service)

The contract under solicitation number 36C24726Q0765 is for a one-time mechanical preventative maintenance service at the Ralph H. Johnson VA Medical Center in Charleston, South Carolina, with potential performance also at the Tuscaloosa VA Medical Center. The scope involves comprehensive maintenance on critical mechanical systems including five cooling towers, Secondary Chill Water Pump #2, and two air handler units, requiring full replacements of belts, motor sheaves, fan shafts, pumps, motors, and other components. Work must be completed within 60 days of contract award and is subject to strict adherence to a government-approved work plan, with all activities restricted to authorized hours and requiring prior approval for weekend work. The contract is structured as a Firm-Fixed Price arrangement under commercial item procedures per FAR 52.212-4, with award to be made to the lowest-priced offer that is technically acceptable and has a satisfactory past performance rating, following a no-trade-off LPTA evaluation method. The contract value is $19,000,000, with no detailed unit pricing provided in the line items, indicating the total amount represents the ceiling and estimated award value. Invoicing must be conducted electronically through the VA’s Tungsten Network EIPP system using X12 EDI-compliant formats; fax, email, or scanned invoices are prohibited. Payment will be processed via Electronic Funds Transfer to the Financial Services Center in Austin, Texas, with remittance directed to the Charleston facility. Offerors must hold a valid Unique Entity Identifier and disclose CAGE codes as required, and must certify compliance with security prohibitions on covered telecommunications equipment, foreign entities of concern, and restricted jurisdictions including Iran and Sudan. Non-compliance triggers mandatory disclosure within 72 hours. Security-related clauses, whistleblower protections, and prohibitions on internal confidentiality agreements that restrict reporting are incorporated, with multiple FAR clauses modified by deviation. A mandatory site visit is scheduled for August 14, 2026, from 9:00 AM to 12:00 PM CST at the Charleston facility. Proposals must be submitted electronically by the August 20, 2026 deadline and must include completed SF-1449, all required certifications, and UEI. No physical packaging, labeling, or MIL-STD requirements are specified, and no Contracting Officer’s Representative contact information is provided.