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This Sources Sought opportunity from Department Of Veterans Affairs was posted on June 15, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

J041--Preventive Maintenance of York Chillers and Trane Chillers

Closed
36C25926Q0559Federal

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The Department of Veterans Affairs, Network Contracting Office 19, is conducting a sources sought synopsis to identify qualified vendors capable of providing preventive maintenance services for York and Trane chillers at the Salt Lake City Veterans Affairs Medical Center. This is not a solicitation for proposals but a preliminary effort to gauge market interest and assess potential sources, including their size classifications such as small business, HUBZone, 8(a), service-disabled veteran-owned small business, veteran-owned small business, small disadvantaged business, woman-owned, or large business under NAICS code 811310. Respondents must be registered in the System for Award Management (SAM) and, if applicable, must also be certified in the SBA VetCert Registry for veteran-owned businesses. The response deadline is June 22, 2026, at 12:00 p.m. CST, and inquiries must be submitted in writing via email to the designated Contract Specialist, Thomas Parsons. All responses are non-binding and will only be used by the government to inform future acquisition decisions, with no obligation to compensate respondents for their efforts. The anticipated contract, should one be issued, would require the contractor to furnish all labor, materials, equipment, and supervision to perform planned preventive maintenance on the campus chillers, with a specified limit of no more than 40 hours of labor and materials per month over a 12-month period. Services must be available 24/7 with a maximum two-hour response time for urgent requests. Work will be conducted primarily Monday through Friday, 7:00 a.m. to 4:30 p.m., excluding federal holidays, though weekend or after-hours work may be required to minimize disruption. All personnel must hold current EPA Section 608 certifications for refrigerant handling, comply with VA and OSHA lockout/tagout procedures under 29 CFR 1910.147, adhere to Infection Control Risk Assessment (ICRA) protocols in patient care areas, and obtain and display VA-issued identification badges. The contractor is responsible for the proper collection, packaging, and disposal of hazardous waste such as used oil, refrigerant, and contaminated materials, with documentation provided to the Contracting Officer’s Representative. Compliance with the Buy America Act and Trade Agreements Act is required, along with adherence to VA vaccination policies and Joint Commission standards. The anticipated contract type is firm fixed-price, and performance will occur at the VA Salt Lake City Health Care System located at

General Info

VA seeks vendors for York and Trane chiller maintenance at Salt Lake City VA, responses due June 2026.

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

Department of Veterans Affairs Salt Lake City VA Health Care System, Salt Lake City, UT, 84148, USA

Set-Aside

NONE

Documents

1

Sources Sought for Preventive Maintenance of York and Trane Chillers - Solicitation 36C25926Q0559

DOCX, Low prioritysources-sought
Low

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Timeline

PhaseClosed
Posted

Sources Sought

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → Network Contract Office 19 (36C259)
Contacts1 person available
OfficeGreenwood Village, CO, 80111, USA
Office AddressGreenwood Village, CO, 80111, USA
Contacts
Thomas ParsonsContract Specialist

Full Description

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SOURCES SOUGHT SYNOPSIS ONLY
The Department of Veterans Affairs, Network Contracting Office 19, is seeking potential sources for an agreement to provide Preventive Maintenance Services on York Chillers and Trane Chillers, for the Salt Lake City VAMC, Salt Lake City, UT. See the attached Statement of Work (SOW) for more details.
The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business or large business) relative to NAICS 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ($12.5 Million). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought synopsis, a solicitation announcement may be published on Contract Opportunities or GSA. Responses to this Sources Sought synopsis are not considered adequate responses to the solicitation announcement.
Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located at https://sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond must be registered with the U.S Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.
This is a Sources Sought announcement ONLY and is NOT a request for proposals or quotes.
This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to contact@example.gov on or before June 22nd, 2026, by 12:00 pm CST.
In response to this announcement, please provide the following information:
Business Size Information (select all that apply): Small Business Emerging Small Business Certified under Section 8(a) of the Small Business Act Small Disadvantaged Business HUBZone Woman Owned Veteran Owned Small Business Large Business Certified Service-Disabled Veteran Owned Small Business
Company Name:     GSA/FSS contract number: (If Applicable)   SAM Unique Entity ID Number:     Is the product manufactured in the USA?   Address:     If not, please list country of origin.   Contact Name:     Is the product Buy America Act Compliant?   Phone Number:     Is the product TAA compliant?   Email:        

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