J042--Fire Life Safety System Maintenance

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Responses to this sources sought notice must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential businesses interested and capable of providing the services described below. VA Greater Los Angeles Healthcare System located at 11301 Wilshire Blvd, Los Angeles, CA 90073 is seeking a contractor to provide on-site monitoring, testing, preventative maintenance, & inspection with the intervening services for the Edwards System Technology Fire life safety system at the VA Greater Los Angeles Healthcare system (VA GLAHS). The contractor must provide the following tasks: Total service specifications: onsite monitoring, testing, preventative maintenance, & inspection with intervening services for the Edwards System Technology Fire Life Safety System at the VA Greater Los Angeles Healthcare System (VA GLAHS). One (1) full time work on site senior technician & one (1) part time technician for assistance & over lapping coverage with testing, inspection & repair. Shall be National Institute for Certification in Engineering Technology (NICET) certified; EST Elite Strategic Partner, Fireworks certified, Edwards System Technology (EST3) certified and building reports elite partner. The bidding contractor must be located within 20 miles of the GLAHS campus. All testing documents to be Building Reports Joint Commission Standards per all applicable VA/Joint Commission/National Fire Protection Association (NFPA) standards and submitted to compliance officer testing of each EST panel on the North campus for operation, network communication and testing/replacement of batteries as required by NFPA encompassing 3 networks (2, 3 & 4), 39 panels and 3 annunciators. Contractor shall have a daily on-site monitoring of fiber networks, fire alarms, troubles, and supervisory signals campus wide. Includes trouble shooting and repair of EST3 panels and fiber network hardware for the entire campus. Contractor shall upgrade and maintain all EST panels operating system software to the most recent version (57 panels campus wide). Verification of signals from fire alarm systems in each building to the EST panel, then to the PBX. Project Manager or designated alternate shall attend weekly Joint Commission compliance meetings, VA document reviews, mandated mock surveys, and Joint Commission surveys as requested. Provide support to technicians in identifying hardware problems between EST and other fire manufacturers. This correlates to line item 3 on the PRICE OR COST SCHEDULE. This can be a No Charge (N/C). VA GLAHS Fire/Life Safety Systems are required to be tested in accordance with the NFPA, The Joint Commission as well as local VA guidelines. Contractor shall include dedicated account administration for all EST/Joint Commission/VA fire life safety issues, services, billing, etc. Monitor construction to limit false alarms, system troubles and limit fiber network interruptions. Communicate and coordinate repairs and required testing with designated VA staff and the COTR. INTERVENING SERVICE CALLS, NOTIFICATION, AND RESPONSE TIME: The Contractor shall have an organizational structure in place that allows dedicated technical staff access to additional manufacturer 24-hour technical support. This requirement is to assist in complicated issue resolution that may arise while fulfilling the contractual obligation. This shall be at no additional cost to Government and shall be maintained throughout the entire contractual period of performance. Contractor shall have the capacity to respond to after-hour service calls for repair, intervening service, emergencies, component replacement and resetting, Monday Sunday, 24 hours per day, including Holidays. Response parameters are as follows: Critical Emergencies: as defined by VA Guidelines are failures at a system level or panel level that would result in the loss of operation of an entire section of a building or any event that places VA GLAHS at high risk or cause to implement Interim Life Safety Measures (ILSM). Non-Emergency Conditions: as defined by VA Guidelines, are failures at an individual component level or device level resulting in minimal impact to the overall operation of the facility and do not require the implementation of Interim Life Safety Measures (ILSM). Some Non-Emergency conditions, as determined by the Hospital, may be handled, and managed by the Hospital. Contractor shall have an organizational structure in place and shall be available to respond by telephone within one (1) hour after receiving any after hour service request, onsite within the four (4) hours after receiving notification for critical emergencies conditions, onsite within eight (8) after receiving notification for non- emergency conditions, & onsite within twenty-four (24) hours after receiving notification to repair an onsite malfunction or defect. Contractor shall state an hourly intervening service/after-hours rate for Technicians as described in the PRICE OR COST SCHEDULE section, line items 4 and 5. This rate should not be calculated into proposal pricing at this time. Nor should any estimated hour quantities be provided. The stated rate shall be a flat rate for after-hours work no matter the day of the week; despite holidays; whether in excess of 40 hours per week or 8 hours per day. This rate shall not be applicable towards any work performed under normal conditions surrounding any type of in-scope testing activities. Intervening service or after-hours work shall be invoiced separately. . If you are interested and are capable of providing the required service(s) please provide the following information. (1) Company Name, Address, Point of Contact (2) Size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (3) Is your company considered small under the NAICS code 238290? (4) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract type and number. (5) If you are an FSS GSA/NAC or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (6) Please provide general pricing for your products/solutions for market research purposes. (7) Please submit a capability statement that addresses qualifications and verifies ability to perform work described above. The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought announcement. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Businesses. However, if there are insufficient Service-Disabled Veteran Owned Small Business responses, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238290 ($16.5 Million). Responses to this notice shall be submitted via email to contact@example.gov. Telephone responses will not be accepted. Responses must be received no later than 05/16/2023 10:00 AM PST. After review of the responses to this sources sought announcement, a solicitation may be published on the FedBizOpps or GSA eBuy websites. Responses to this sources sought announcement will not be considered adequate responses to the solicitation. All interested offerors must respond to the solicitation in addition to responding to this sources sought announcement. Prospective bidders must be authorized re-sellers in order to participate in the solicitation process. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at www.vip.vetbiz.gov