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J045--CFA Exhaust Fan Repair and Maintenance Services

Awarded
36C26126Q0428Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The contract solicitation 36C26126Q0428, titled J045–CFA Exhaust Fan Repair and Maintenance Services, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside issued by the Department of Veterans Affairs, Network Contracting Office 21, based in McClellan, California. It seeks comprehensive maintenance, repair, and cleaning of kitchen exhaust systems—including hoods, ductwork, fans, motors, and filters—at VA Pacific Islands Healthcare System facilities in the Pacific Islands region. The performance period spans five years, beginning June 1, 2026, with a one-year base period and four one-year optional periods, requiring the contractor to commence services within 30 days of award. Work must comply with NFPA 96, NFPA 101, VHA Directive 1608(1), and OSHA standards, with strict quality benchmarks: 98% cleaning accuracy for hoods and ductwork and 100% maintenance accuracy for mechanical components. Performance is subject to inspection and acceptance by the Government’s Contracting Officer’s Representative using the Quality Assurance Surveillance Plan and Monitoring Form, and all services require pre- and post-work photo documentation, incident logs, safety certifications, and adherence to infection control protocols including ICRA and PCRA assessments. The contract is awarded on a best-value trade-off basis under a firm-fixed-price structure, not as lowest price technically acceptable. Technical capability is the primary evaluation factor, requiring a detailed performance and quality control plan demonstrating experience with VA or government facilities, followed by past performance and price. Contractors must submit proposals in three separate PDF volumes—Technical Capabilities (max 20 pages), Past Performance, and Price—via email to the contracting officer by the deadline. All personnel must hold current OSHA 10- or 30-hour certifications, asbestos and lead awareness training, and pass personal identity verification under PIV/CAC requirements, with all contractors subject to Service Contract Act wage determinations and prohibited from using covered foreign equipment under security clauses. Payment must be processed electronically through VA’s Tungsten Network via EFT using SAM registration, and all invoicing must comply with X12 EDI standards. The contractor must also submit a cleaning method plan within 10 days of award, use environmentally compliant green cleaning products, provide advance notification prior to work, and maintain full documentation of waste disposal and safety procedures. Deviations from standard FAR clauses

General Info

RFQ deadline extended to May 14, 2026, for CFA exhaust fan repairs by SDVOSBC vendors.

Agency

Department Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)View Agency

Contract Value

$47,950.01

NAICS

561790 - Other Services to Buildings and DwellingsView NAICS

Place of Performance

CA

Set-Aside

SDVOSBC

Awardee

MASSIVE KINETICS CONTRACTING, LLCView Profile

Award Issued Date

Documents

(11)

RFQ 36C26126Q0428 Hood Exhaust Fan Maintenance and Repair Services

PDFrfq

RFQ 36C26126Q0428 CFA Exhaust Fan Repair and Maintenance

DOCXrfq

D.4 Attachment 4 Exhaust Specifications

PDFspecifications

Attachment 1 - Quality Assurance Surveillance Plan (QASP) for Kitchen Exhaust Hood and Fan Maintenance

DOCXqasp

Amendment to RFQ 36C26126Q0428 - Extend Date and Time for CFA Exhaust Fan Repair

DOCXamendment

Attachment 5 CFA Exhaust Locations

PDFother

Attachment 2: Quality Assurance Monitoring Form

DOCXquality-assurance-form

D.7+ATTACHMENT+7+PAST+PERFORMANCE+SURVEY.docx

DOCX

36C26126P0784_1.docx

DOCX

D.6+ATTACHMENT+6+DOL+WAGE+DETERMINATION+2015-5689+REV.27%2C+DATED+12-03-2025+-+HAWAII.SAMOA.pdf

PDF

D.3+ATTACHMENT+3+CONTRACT+DISCREPANCY+REPORT.docx

DOCX

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Timeline

1 update
PhaseAwarded
Posted

Combined Synopsis

Amendment 1

Contract was updated

Awarded

Contract was awarded

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)
Contacts1 person available
OfficeMATHER, CA, 95655, USA
Organization / Agency
Department Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)
View Agency Profile
Office AddressMATHER, CA, 95655, USA
Contacts
Durell SalazContracting Officer

Full Description

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https://api.sam.gov/prod/opportunities/v1/noticedesc?noticeid=ab77d0c432c246e08b379048867b7e29

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