J046--Service - Critical Water System Preventative Maint - STC

The Department of Veterans Affairs, through Network Contracting Office 23, has awarded a Firm-Fixed-Price contract for critical water system preventative maintenance services at the St. Cloud VA Health Care System in Minnesota. The contract covers quarterly preventative maintenance, testing, and repair of reverse osmosis and deionized water systems supporting Sterile Processing Services in Building 4, with services required to comply with ANSI/AAMI ST108:2023, OEM recommendations, OSHA standards, and EPA regulations. The base performance period runs from July 1, 2026, through June 30, 2027, with four one-year option periods available through June 30, 2031. Contractors must provide four scheduled maintenance events per year for each listed system component and conduct water quality testing 48 times annually, verifying parameters including pH, conductivity, endotoxin, temperature, TDS, and hardness. All services must be performed Monday through Friday between 6:00 a.m. and 4:30 p.m., excluding federal holidays, and technicians must check in and out with the Contracting Officer’s Representative in the SPS Section. The award will be made using the Lowest Priced, Technically Acceptable method, with mandatory pass/fail gates requiring three years of experience maintaining comparable RO/DI systems in VA medical facilities, submission of three relevant projects completed within the last six years, and written verification from all original equipment manufacturers that technicians are properly trained. Contractors must maintain minimum insurance coverage as prescribed by FAR 28.307-2 and FAR 52.228-5, including $500,000 general liability, $100,000 employer’s liability, and automobile liability limits of $200,000 per person and $500,000 per occurrence. All deliverables, including records and test data, are government property with unlimited rights granted to the Department of Veterans Affairs. Invoices must be submitted monthly in arrears via Electronic Funds Transfer through the System for Award Management, with each invoice containing the contract number, purchase order, quantity and description of services, dates completed, and total cost, all submitted electronically in accordance with VAAR Clause 852.232-72. Contractors are required to complete VA-provided records management training for all personnel handling contract records and to flow down all contractual obligations to subcontract