J046--Installation and Maintenance for Water Monitoring System at the Bedford VA Medical Center

The Bedford VA Medical Center is seeking a small business contractor to provide comprehensive water monitoring system repair, maintenance, and analytics services under a full Small Business Set-Aside, with a NAICS code of 221310 and a size standard of $41.0 million in annual receipts. The requirement centers on the installation, calibration, and continuous monitoring of water quality systems across the campus to ensure compliance with VHA Directive 1061(4) and other federal, state, and industry standards including EPA 40 C.F.R. Parts 141–142, ASHRAE 188-2018, and the International Plumbing Code. The contractor must supply 12 new CLX chlorine monitors, seven pH sensors, 24 tubing pairs, three pressure regulators, and one intake tube, all to be delivered in new condition with full manufacturer documentation. These components support real-time monitoring of chlorine residuals, pH, temperature, and conductivity at critical points in the water system to prevent Legionella outbreaks and scald injuries, with all data transmitted securely to the phiAnalytics platform, which must remain continuously available for weekly review by VA staff and for mandatory documentation under NARA-approved records schedules. The contractor is required to provide on-site start-up services including system commissioning, sensor calibration, and training for VA facility staff, followed by ongoing base and advanced monitoring services for 19 and 7 systems respectively over a five-year period consisting of a base year and four one-year optional periods. Base service includes monthly reagent replacement, quarterly tubing and cuvette kit exchanges, cellular connectivity maintenance, and automated reporting through phiAnalytics. Advanced service adds monthly calibration of conductivity and pH sensors, and annual replacement of pH sensor cartridges. The contractor must use Phigenics-branded or equal equipment and services that meet or exceed specified salient characteristics, and all on-site personnel must be qualified Phigenics technicians with documentation available upon request. Strict adherence to VA credentialing, badging, and safety requirements is mandatory, and all site visits must be scheduled five business days in advance. The phiAnalytics platform must support immediate alerting when water parameters violate control limits—minimum free chlorine of 0.5 mg/L, hot water temperatures above 124°F, and cold water temperatures below 67°F—with VA staff responsible for logging corrective actions. The contract includes accelerated payments to small business subcontractors, compliance with Buy American provisions, prohibitions on Kaspersky and Chinese telecom equipment,