J046--Installation and Maintenance for Water Monitoring System at the Bedford VA Medical Center

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Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, Acquisition of Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 3/13/2026.
This solicitation is a Small Business set aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 221310, with a small business size standard of $41.0 million. The FSC/PSC is J046.
The Bedford VA Medical center located at 200 Springs Rd in Bedford, MA 01730 is seeking to purchase services to provide Repair and Maintenance Service for a Water Monitoring System at the Bedford VA Medical Center. Wage Determination 2015-4047 is applicable (see Attachment 1).
This requirement contains references to Phigenics equipment and systems. These references establish the level of quality, characteristics, and functionality required. In accordance with FAR 11.104 and FAR 52.211-6, Phigenics brand name or equal products and services will be accepted if they meet or exceed the salient characteristics described in this solicitation.
Statement of Work Water Management Equipment, Parts, and Monitoring Services Veterans Affairs Medical Center Bedford, MA 1. PURPOSE AND SCOPE The VA Bedford Healthcare System requires equipment, parts, and ongoing monitoring services to support its Water Management Program (WMP) in compliance with VHA Directive 1061(4), Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems (February 16, 2021, as amended). The contractor shall provide chlorine monitoring systems, associated consumables and replacement parts, technical support, and continuous remote water analytics services across all applicable buildings on the Bedford campus.
2. APPLICABLE REGULATIONS AND STANDARDS The contractor shall perform all work in accordance with: VHA Directive 1061(4) and all amendments (most recently October 21, 2024) EPA regulations at 40 C.F.R. Parts 141 142 ASHRAE Standard 188-2018, Legionellosis: Risk Management for Building Water Systems ASHRAE Guideline 12-2020 International Plumbing Code (IPC) American Water Works Association (AWWA) standards All applicable state and local drinking water regulations 3. DELIVERABLES AND SERVICES 3.1 Equipment and Parts (Base Year) The contractor shall furnish and deliver all equipment and parts in accordance with the Price/Cost Schedule. Base Year equipment deliverables include: A Tubing + B Tubing Pairs (WME-3990): 24 pairs to support reagent delivery to CLX chlorine analyzers across monitored systems to ensure accurate parameter readings. pH Sensors (WME-2520): 7 sensors to support water quality parameter monitoring at designated system locations. Three-Foot Intake Tubing (WME-3990): 1 unit for Building 7, Room 233a. Pressure Regulators (WME-1915): 3 units for designated hot water locations to maintain consistent flow and support engineering control compliance. CLX Chlorine Monitors (WME-500): 12 units to support continuous biocide residual monitoring at water system management points throughout applicable buildings, consistent with the continuous monitoring requirements of VHA Directive 1061(4), Appendix A, paragraph 2.a. These will replace certain existing units already installed on Bedford s campus. All equipment shall be delivered in new condition, properly packaged, and accompanied by manufacturer documentation, installation guidance, and applicable warranties. Delivery shall be coordinated with the Contracting Officer's Representative (COR) to ensure minimal disruption to facility operations. 3.2 Technical Support and Start-Up (WME-9950 / WME-9974) The contractor shall provide on-site technical support and system start-up services, to include: Installation verification and commissioning of all CLX Chlorine Monitors and associated components delivered under this contract. Confirmation that all systems are communicating with the Phigenics Data Exchange (PDX) unit and transmitting data to phiAnalytics. Calibration of all installed sensors, including chlorine, pH, conductivity, and temperature sensors, as applicable to system type. Initial operational and overview training for VA Bedford facility engineering staff on PWA system operation, data interpretation, and basic troubleshooting, consistent with the training requirements embedded in the PWA base and advanced service scopes. Completion and submission of a start-up service report within phiAnalytics upon conclusion of start-up activities. Technical support shall be performed by qualified Phigenics personnel. The contractor shall coordinate all site visits in advance with the COR. All personnel entering VA premises shall comply with applicable VA credentialing, badging, and safety requirements. 3.3 PWA Base Monitoring System Service 2.0 WMS-1075 The contractor shall provide ongoing monitoring and maintenance services for 19 PWA base monitoring systems throughout the applicable period of performance. Services under this line item are provided at a flat monthly fee per system and shall include: 3.3.1 Chlorine Analyzer Maintenance Test CLX flow function at each scheduled service visit. Perform calibration of the CLX chlorine analyzer as necessary to maintain measurement accuracy. 3.3.2 Consumable Replacement The contractor shall supply and replace all consumables required for continued accurate system performance, including: Monthly: CLX reagents necessary for colorimetric chlorine measurement. Annually: Reagent tubing and replacement cuvette kits. As Needed: CLX check valve sets, replaced upon identification of wear or failure affecting system performance. 3.3.3 Cellular Connectivity and Data Transmission Provide and maintain monthly cellular service for the Phigenics Data Exchange (PDX) unit at each monitored system location, enabling continuous transmission of water quality monitoring parameters to phiAnalytics. Confirm cellular data connection at each scheduled service visit. Provide basic remote troubleshooting of connectivity issues and communicate recommended corrective actions to the facility. Notify the VA Bedford facility via email in the event of PDX connectivity loss occurring between scheduled service visits.
3.3.4 Reporting and Documentation Complete a PWA service report within phiAnalytics following each service visit, documenting work performed, calibration results, consumables replaced, and any issues identified. 3.3.5 Training Provide PWA system overview and operational training to facility engineering staff during initial system start-up. 3.4 PWA Advanced Monitoring System Service 2.0 WMS-1175 The contractor shall provide ongoing monitoring and maintenance services for 7 PWA advanced monitoring systems throughout the applicable period of performance. All services described under WMS-1075 (Section 3.3) are included. In addition, the following enhanced services shall be provided: 3.4.1 Multi-Parameter Sensor Calibration Calibrate conductivity, temperature, and pH sensors on a monthly basis to ensure continuous accuracy of multi-parameter water quality data transmitted to phiAnalytics. 3.4.2 Enhanced Annual Consumable Replacement Annually: Replace reagent tubing and cuvette kits, replacement cuvette, and pH sensor cartridge to maintain system accuracy and reliability over time. 3.4.3 Reporting and Documentation Complete a PWA service report within phiAnalytics following each service visit, consistent with the requirements described under WMS-1075. 3.5 phiAnalytics Software Service WMS-520 The contractor shall provide continuous access to the phiAnalytics web-based water analytics platform for the duration of each contract period. This platform shall serve as the central repository for all water quality data collected by the PWA systems and shall support the VA Bedford facility's obligations under VHA Directive 1061(4) for data review, trend analysis, and documentation of engineering control performance. The platform shall maintain a complete digital record of monitoring data, alerts, and corrective actions. Visual reports of continuous data monitoring shall be available. The phiAnalytics software must allow users to establish and manage defined control limits for each required parameter with immediate alerts generated if a limit is exceeded. All records management with phiAnalytics shall be managed by NARA approved schedules found in VHA Records Control Schedule 10-1. The platform shall remain operational and accessible 24 hours per day, 7 days per week. 4. COMPLIANCE WITH VHA DIRECTIVE 1061(4) 4.1 Continuous Monitoring Support All PWA systems furnished and maintained under this contract shall support the continuous monitoring requirements of VHA Directive 1061(4), Appendix A, paragraph 2.a., by providing ongoing measurement and data transmission of the following parameters at applicable water system management points: Biocide (free chlorine) residual levels Water temperature pH Conductivity (advanced systems) Data shall be transmitted to phiAnalytics and shall be available for facility staff to review instantly. VA Bedford staff will review weekly in accordance with the directive's requirements. 4.2 Engineering Control Limits The monitoring systems shall be configured to support VA Bedford's established engineering control limits, including but not limited to: Minimum free chlorine residual of 0.5 mg/L at hot and cold water outlets, consistent with Appendix A, paragraph 2.c.(2). Hot water distribution system temperatures at or above 124°F (51.1°C) in system piping prior to mixing valves, consistent with Appendix A, paragraph 2.b.(1). Cold water temperatures at or below 67°F (19.4°C) to the greatest extent practicable, consistent with Appendix A, paragraph 2.b.(2). The contractor's monitoring systems are not responsible for implementing or enforcing these controls, but shall provide the data necessary for VA Bedford engineering staff to assess compliance and initiate corrective actions. 4.3 Corrective Action Notification The phiAnalytics platform shall be configured to alert designated VA Bedford facility personnel immediately when monitored parameters approach or exceed established control limits, supporting the facility's obligation to promptly assess and implement corrective actions as required by Appendix A, paragraph 2.d. All remediation actions must be documented in phiAnalytics by VA Bedford staff or the software will view the alarm as incomplete.
4.4 Environmental Legionella Testing Support While environmental Legionella culture testing is not within the scope of this contract, the data generated by PWA systems shall support the facility's quarterly environmental validation program by providing contemporaneous records of water temperature, pH, and biocide residual levels at sampled locations, as referenced in Appendix C, paragraph 2.a.(1). 5. PERIOD OF PERFORMANCE Period Description Base Year Equipment, start-up, and 12 months of monitoring services Option Year 1 12 months of monitoring services Option Year 2 12 months of monitoring services Option Year 3 12 months of monitoring services Option Year 4 12 months of monitoring services Option years cover ongoing monitoring services only. Equipment and start-up costs are limited to the Base Year. Monthly service rates are fixed for each contract period as specified in the Price/Cost Schedule and reflect gradual annual increases across option years. 6. EXCLUSIONS The following services are outside the scope of this contract. If out-of-scope services are identified during the execution of work, the contractor shall provide a separate proposal with applicable scope and pricing prior to performing any such work: Replacement of non-consumable internal components of the chlorine analyzer, including pressure regulators and solenoids. Replacement of sensor housings. Replacement of liquid end components on any chlorine dosing pump. Relocation of PDX units or installation of antenna extenders required to resolve persistent cellular connectivity issues (may be proposed separately if required). Response to or resolution of low or high chlorine alarms generated by phiAnalytics the facility's engineering staff are responsible for alarm response and corrective action logging. Routine review of phiAnalytics PWA charts and logs this responsibility rests with VA Bedford facility staff. Logging of corrective actions within phiAnalytics this responsibility rests with VA Bedford facility staff in accordance with VHA Directive 1061(4). 7. CONTRACTOR PERSONNEL AND QUALIFICATIONS All contractor personnel performing on-site services shall be qualified Phigenics technicians trained in the operation, calibration, and maintenance of PWA system components. The contractor shall maintain documentation of personnel qualifications and make such documentation available to the COR upon request. In accordance with VHA Directive 1061(4), paragraph 5.j.(11), the VA Medical Facility Chief Engineer shall assess and document the competency of the contractor and contractor personnel as part of the acquisition process and on an ongoing basis, no less than annually. 8. CONTRACTOR RESPONSIBILITIES The contractor shall: Coordinate all scheduled site visits with the COR no less than five (5) business days in advance. Comply with all VA badging, credentialing, and site access requirements. Maintain all required licenses, certifications, and state operating permits necessary to provide water treatment monitoring services. Retain records of all service visits, calibrations, and consumable replacements and make such records available to the COR upon request. Notify the COR promptly of any system anomaly, malfunction, or data gap that may affect the accuracy of water quality monitoring data. Ensure phiAnalytics remains continuously accessible and operational throughout the period of performance. 9. GOVERNMENT RESPONSIBILITIES VA Bedford Healthcare System shall: Provide the contractor with safe and timely access to all PWA system locations during scheduled service visits. Designate a Contracting Officer's Representative (COR) to serve as the primary point of contact for all technical and operational matters under this contract. Review phiAnalytics data on a minimum weekly basis and take appropriate corrective action when engineering control limits are exceeded, as required by VHA Directive 1061(4). Respond to and log corrective actions for system alarms within phiAnalytics. Conduct all required quarterly environmental Legionella water testing, clinical validation activities, and reporting obligations in accordance with VHA Directive 1061(4), Appendices C and D. Maintain the Facility Water Safety Committee and all associated reporting and documentation obligations independent of this contract. END OF STATEMENT OF WORK
The contract period Base plus 4 (one-year option periods). (Dates will be adjusted based on time of award)
Base Year Pricing: 08/03/2026 08/02/2027 Option Year 1: 08/03/2027 08/02/2028 Option Year 2: 08/03/2028 08/02/2029 Option Year 3: 08/03/2029 08/02/2030 Option Year 4: 08/03/2030 08/02/2031
Place of Performance/Place of Delivery Address: Bedford VA Medical Center 200 Springs Road, Bedford, MA
Postal Code: 01730 Country: UNITED STATES
The following solicitation provisions apply to this acquisition: FAR 52.211-6, Brand Name or Equal (AUG 1999) FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
All offerors shall submit the following: Attachment 2 - Price Schedule Attachment 3 - Past Performance Worksheet Documentation required to demonstrate Brand Name or Equal compliance per FAR 52.211-6. Offerors shall submit a technical narrative (not to exceed five pages) demonstrating the quoter's capability and approach to performing all services described in the Statement of Work, to include: PWA base and advanced monitoring system maintenance, sensor calibration, cellular connectivity management, consumable replacement, and phiAnalytics platform access and ongoing support. For Brand Name or Equal items, quoters shall provide a salient characteristics matrix demonstrating that proposed products meet or exceed the characteristics specified in the SOW per FAR 52.211-6.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services
ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This acquisition is conducted using simplified acquisition procedures for the acquisition of commercial products and commercial services. The Government will evaluate quotations using a comparative evaluation process where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Each response must meet the minimum requirements of the solicitation. (b) The following factors shall be used to evaluate quotations:
(1) Technical (2) Past Performance (3) Price
(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.500 where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.
(3) Price: The Government will evaluate the price by adding the total of all line item prices, including all options The Total Evaluated Price will be that sum.
(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).
(End of Provision) 52.225-2 Buy American Certificate.(OCT 2022)
As prescribed in 25.1101(a)(2), insert the following provision: (a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.
(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .
(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).
(4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."
(b)Foreign End Products:
(c) Domestic end products containing a critical component: Line Item No. ___ (d) The Government will evaluate offers in accordance with the policies and procedures of part  25 of the Federal Acquisition Regulation. (End of provision)
As prescribed in 852.102(a), insert the following provision:
Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.]
(End of provision)
852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018). 852.233-71 Alternate Protest Procedure (SEP 2018).
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998). As prescribed in 52.107(a), insert the following provision:
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far.
52.252-2 Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far.
The following contract clauses apply to this acquisition: 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024) 52.204-7 System for Award Management Registration (DEVIATION NOV 2025). 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011). 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025). 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION NOV 2025). 52.217-8 Option to Extend Services (NOV 1999). 52.217-9 Option to Extend the Term of the Contract (MAR 2000). 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020). 52.219-33 Nonmanufacturer Rule (SEP 2021). 52.203-18 Prohibition on Contracting with Entities (JAN 2018). 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026). 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020). 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023). 52.233-3 Protest after Award (DEVIATION NOV 2025). 52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025). 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025). 52.244-6 Subcontracts for Commercial Products and Commercial Services. (DEVIATION NOV 2025). 852.201-70 Contracting Officer s Representative (DEC 2022). 852.204-70 Personal Identity Verification of Contractor Personnel (MAR 2026) (DEVIATION FEB 2026). 852.204-72 Personnel Vetting and Credentialing (MAR 2026). 852.223-71 Safety and Health (SEP 2019). 852.232-72 Electronic Submission of Payment Requests (NOV 2018). 852.246-71 Rejected Goods (OCT 2018) 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services (DEVIATION AUG 2025).
The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government (NOV 2021). 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025). 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018). 52.219-8 Utilization of Small Business Concerns (JAN 2025). 52.219-14 Limitations on Subcontracting (OCT 2022). 52.222-3 Convict Labor (June 2003). 52.222-21 Prohibition of Segregated Facilities (APR 2015). 52.222-26 Equal Opportunity (SEPT 2016). 52.222-35 Equal Opportunity for Veterans (JUN 2020). 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020). 52.222-37 Employment Reports on Veterans (Jun 2020). 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010). 52.222-41 Service Contract Labor Standards (AUG 2018). 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014). 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018). 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014). 52.222-50 Combating Trafficking in Persons (Oct 2025). 52.222-54 Employment Eligibility Verification (Jan 2025). 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022). 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022). 52.225-1 Buy American-Supplies (Oct 2022). 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021). 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024). 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018). 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021). 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023). 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017). 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023). 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021).
SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services.
The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/
All quotes shall be sent to the Contract Specialist, Yolanda Rankin
Award will be based upon a comparative evaluation of quotes. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. Questions shall be submitted to the Contracting Officer in writing via e-mail at yolanda.rankin@va.gov. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 3-August- 2026 by 12:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. A site visit is planned for 30-July-2026 at 10:00AM. We will meet at the main entrance of the 200 Springs Road, Bedford, MA 01730. Site Visit point of contact: Abby Guilfoyle at abby.guilfoyle@va.gov and (781) 885-5623. Please coordinate attendance with Ms. Guilfoyle. All questions during the site visit will need to be submitted in writing. Submission of your response shall be received not later than 13-August-2026 by 12pm. RFQ responses must be submitted via email to: Yolanda.Rankin@va.gov. Hand deliveries shall not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).
Point of Contact Yolanda Rankin Yolanda.Rankin@va.gov



ATTACHMENT 2 PRICE SCHEDULE Base Year: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Tubing 24 EA $________________ $_________________ 0002 PH Sensors 7 EA $________________ $_________________ 0003 3 Intake Tubing 1 EA $________________ $_________________ 0004 Pressure Regulator/3 Hot Water Locations 3 EA $________________ $_________________ 0005 Chlorine Monitor 12 EA $________________ $_________________ 0006 Technical Support and Start Up 1 EA $________________ $_________________ 0007 Base Monitoring System 12 EA $________________ $_________________ 0008 Advance Monitoring System 12 EA $________________ $_________________ 0009 Phianalytics 12 EA $________________ $_________________

GRAND TOTAL $_________________




Option Year 1: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 Base Monitoring System 12 EA $________________ $_________________ 1002 Advance Monitoring System 12 EA $________________ $_________________ 1003 Phianalytics 12 EA $________________ $_________________

GRAND TOTAL $_________________
Option Year 2: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 2001 Base Monitoring System 12 EA $________________ $_________________ 2002 Advance Monitoring System 12 EA $________________ $_________________ 2003 Phianalytics 12 EA $________________ $_________________

GRAND TOTAL $_________________
Option Year 3: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 3001 Base Monitoring System 12 EA $________________ $_________________ 3002 Advance Monitoring System 12 EA $________________ $_________________ 3003 Phianalytics 12 EA $________________ $_________________

GRAND TOTAL $_________________

Option Year 4: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 4001 Base Monitoring System 12 EA $________________ $_________________ 4002 Advance Monitoring System 12 EA $________________ $_________________ 4003 Phianalytics 12 EA $________________ $_________________

GRAND TOTAL $_________________








ATTACHMENT 3 PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors:
PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors:

PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors: