J061--Automatic Transfer Switch testing and imaging

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Russeletric, for the following requirement: 1.0 Scope of Work The contractor will perform annual Automatic Transfer Switch testing and imaging at the Boston Healthcare System, Brockton Division located at 940 Belmont Street, Brockton, MA. Contractor is responsible for all labor, materials, tools and special equipment required to perform the work. All Transfer Switch Testing shall occur during off hours (10:00 PM 7:00 AM) Period of Performance: one base year plus 4 option years 2.0 Performance Requirements Per the O&M Manuals, the following maintenance is recommended to be performed, based on equipment type: Vacuum switch interior to remove dirt or dust deposits. Wipe all bus bars, insulators, cables, etc with a clean, dry, lint-free cloth. Inspect the switch interior carefully for moisture, condensation build-up, or signs of any previous wetness. Moisture can cause insulation breakdown and rapid oxidation of current carrying parts. Inspect all conduit entrances and cracks between the enclosure panels for dripping leaks. Condensation in conduits may be a source of moisture and must not be allowed to drip onto live parts or insulating material. Take the necessary steps to eliminate the moisture and seal off all leaks. Inspect the switch for any signs of overheating. Discoloration and flaking of insulation or metal parts are indications of overheating. Check for signs of rodent nesting in the enclosure. If required, use a good exterminating technique in the general area of the equipment. Carefully inspect all devices for any visibly worn-out, cracked, or missing parts. Open and close contacts several times to verify they are working properly. Verify that all key interlocks and door interlocking provisions are working properly. Check all bus bar joints and terminal lugs for any pitting, corrosion, or discoloration resulting from high temperatures or subjection to high fault conditions. If any damage has occurred, replace the bus bars or lugs. If cleaning is required, use Lectra-Clean®, made by CRC. Inspect all insulating materials. Before re-energizing the switch, replace insulators having any visible damage (such as cracks). Bus bar joints are maintenance-free. Do not retighten them after the pre-energizing checkout procedure is complete. The following standards, as applicable, shall be part of the testing requirements: NFPA-70 (national electric code) NFPA-70B (electrical equipment maintenance) nfpa-70e (electrical safety in the workplace) nfpa-99 (health care facilities) NFPA-101 (life safety code) NFPA-110 (emergency and standby power systems) nfpa-20 (stationary pumps for fire protection) ansi/neta-mts (maintenance testing specifications) ma elevator regulations (524 cmr) TESTING REQUIREMENTS In-phase monitors (sync check relays) In-phase monitors shall be checked for calibration and shall be set for + or 7 degrees maximum. Relay output contacts shall be tested, Dead bus relay outputs shall be confirmed and maximum slip rate shall be noted on the test reports. VOLTAGE & FREQUENCY SENSORS All voltage and frequency sensors for both normal and emergency shall be calibrated with a three-phase test set, using calibrated meters for all pickup & dropout values. All results, including as found and as left settings shall be noted on the test reports. AUXILIARY CONTACTS & SPECIAL TIMED CONTACTS All auxiliary position contacts shall be tested in both positions and so noted in the test reports. All auxiliary contact functions such as Normal Power Available , Emergency Power Available , ETC. Shall be verified and noted in the test reports. TIMER CALIBRATION AND OPERATION CHECKS The following timers shall be checked for accuracy and so noted in the test reports: Time delay, engine start. Time Delay, transfer to Emergency. UMD Timer for Pre, Post, or Both. . T3/W3 elevator presignal time delay w/ bypass. Time delay, retransfer to normal. (set at 30 minutes) Time delay, engine cool down. (set at 300 seconds) Time delay neutral position on Delayed transition switches. LOAD SHED, BLOCK TRANSFER & RE-ADD CRKTS. Special custom Load shed, Block Transfer & Re-add circuits shall be verified to be operational and be noted on the test reports. (If applicable) VERIFY TOTAL POWER FAILURE TO RESTORATION OF LOAD FROM EMERGENCY GENERATOR Time delay, engine start = 1 or 3 seconds (Engineering Dept to specify actual time) Time delay, transfer to emergency = .1-15 seconds (Engineering Dept to specify actual time) Time delay, presignal = 10-20 seconds (Elevator contractor to specify actual required time) Time delay, load shed = 1-30 seconds (Engineering Dept to specify actual required time delay) Engine up to speed time = typical 4.5-6 seconds Retransfer to normal position = 5 minutes Insure total transfer time on Critical or Life Safety switches do not exceed 10 seconds. Insure that Elevator transfer switches transfer within 10 seconds, or as allowed by Mass Elevator Regulations (524 CMR) which is typically 25 seconds. BYPASS/ISOLATION SWITCH TESTS Provide bypass to normal and bypass to emergency operations with Isolation option for each. Ensure no load-break condition exists. (Switch must be a make-before-break arrangement) If switches are of the Load-break design, Engineering will establish the time & date for these tests. Verify Manual Transfer switch function of Bypass switch. (Manual Transfer Switch Operation) Ensure engine start contacts stay closed with ATS module out in Isolate position After switch is isolated, rack ATS module back into the TEST position and cycle the switch through a complete sequence. Follow manufacturer s instructions for returning switch to normal operating position Verify B/I module relays are properly energized and that all blocking interlocks are operating correctly. Verify all auxiliary and B/I engine start contacts. QUALIFICATIONS FOR BIDDERS: Qualified Bidders Shall be NETA certified Company and either Factory Trained & Authorized or Factory Trained on the Equipment to be tested. (General Electric, Zenith Controls, Russelectric, Pace, Asco, Westinghouse, Kohler, and Generac) and have a minimum of 20 years of experience, as many of the VA sites have older gear operating on site in excess of 15 years. TEST REPORT REQUIREMENTS: Test Reports are required to document results of each switch. PLEASE NOTE: TESTING OF BYPASS/ISOLATION SWITCHES REQUIRES ADDITIONAL TESTING CRITERIA DIFFERENT AND IN ADDITION TO A STANDARD ATS. 3.0 Equipment to be serviced: The NAICS code for this requirement is 811310. In accordance with FAR6.302 1, there is only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Russelectric, a Siemens Business is the OEM for 26 automatic transfer switches and 1 switchgear at the Brockton Campus. Russelectric is the only company that can interface with the PLC controller on the ATS to diagnosis issues and perform maintenance as required per manufacture and maintain required UL equipment rating/approval of all equipment. Russeletric is the only vendor that can properly maintain the equipment due to their licensed programable controller. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement must clearly identify their capability to do so in writing by May 21, 2025 at 12 pm EST time. Response should be sent to Issa Shawki at contact@example.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open this requirement to competition based upon responses to this notice is solely within the discretion of the Government.