J061--UPS Maintenance - NWI

The Department of Veterans Affairs (VA) Network Contracting Office 23 has issued a firm-fixed-price solicitation (number 36C26326Q0162) for uninterrupted power supply (UPS) maintenance services at the Nebraska Western Iowa VA Healthcare System, located in Omaha, NE. This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under NAICS code 811310, involving a base period starting January 1, 2026, and extending through four option years (ending December 31, 2030). The solicitation follows FAR Part 13 Simplified Acquisition Procedures for commercial items, integrating standard FAR clauses alongside VA-specific deviations and requirements. The solicitation period has been amended to extend the offer submission deadline to December 17, 2025, with quotes required via email to the Contract Specialist, James Miller. The scope includes comprehensive UPS system maintenance in multiple VA facilities within Nebraska, requiring semi-annual preventive maintenance and battery replacements every four years, with strict adherence to National Fire Protection Association (NFPA 70B), NETA, and NECA electrical safety and maintenance standards. Contractors must ensure all test equipment is NIST-traceable and maintain operational readiness of equipment in “as-is” condition, complying with HIPAA and VA cybersecurity requirements, including FIPS-compliant cryptographic standards, patch management, and vulnerability remediation protocols. The contract imposes robust special provisions covering personnel security clearances, restriction on foreign adversaries in supply chains, tamper-evident packaging, software bill of materials (SBOM) requirements, and strict supply chain integrity measures. Offerors must submit a single consolidated proposal document, including a technical narrative demonstrating capability and compliance with subcontracting limitations, labor standards, and a fully completed price schedule. Proposals must not exceed 30 pages, using specified typefaces and formatting. Evaluation factors focus primarily on price, technical capability, and past performance, with the government reserving the right to award without further discussions. The contract administration includes electronic invoice submission via the VA’s Electronic Invoice Presentment and Payment system, with payment processed through the VA Financial Services Center in Austin, TX. The contractor is also responsible for adherence to detailed delivery, inspection, and acceptance standards, as well as ongoing communication of personnel changes and compliance reporting to the Contracting Officer.