J065--FY26 Canon CT Service Contract

The contract is a sole-source award to Canon Medical Systems USA, Inc. for full-service maintenance of the Canon AQUILION PRIME SP 80 CT imaging equipment at the Lake Baldwin VA Clinic in Orlando, Florida. The contract has a base period of one year, running from June 1, 2026, to May 31, 2027, with four optional 12-month extension periods that could extend performance through May 31, 2031, for a potential total duration of five years. The award amount is $500,681.40, covering only the base period, with no detailed pricing for the optional years. The procurement was justified under 41 USC §3304(a)(1) and VA RFO 6.103-1 due to the proprietary nature of the equipment, which restricts maintenance, software updates, and repairs exclusively to the original equipment manufacturer. Third-party service providers are prohibited, as only Canon-certified technicians have access to proprietary tools, software, and parts necessary to maintain equipment integrity, ensure compliance with Joint Commission standards, and prevent liability risks. Service requirements include 24/7 technical and application support, preventive maintenance, emergency response, and mandatory recall and software updates, all performed on-site at the clinic. No competitive evaluation was conducted, and no formal evaluation factors, weights, or adjectival ratings were used. The contracting officer is Benjamin Amato of the Department of Veterans Affairs Network Contracting Office 8 in Orlando, with no formally designated COR or COTR identified. The contract includes no specific packaging, marking, preservation, or MIL-STD requirements as it is a service-based agreement. No socioeconomic or small business certifications are applicable, and there are no affirmative representations from the offeror. Funding is not tied to Recovery Act dollars, and no detailed CLIN structure, payment office, or invoicing method is specified. The award was preceded by a notice of intent to sole source with no responsive offers, reinforcing the exclusivity and necessity of the vendor.