J065--Tag Removal and Laser Etching Indianapolis, IN Award Notice Amendment

The contract encompasses tag removal and laser etching services for approximately 2,100 reusable medical device instrument baskets at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana, to be performed on-site using a mobile labor unit during weekend hours to avoid disrupting clinical operations. The work requires complete removal of all adhesive labels and residues from the instrument baskets, followed by permanent laser etching of each basket with the instrument set name, set number, and a scannable Data Matrix barcode compatible with the VA’s Censitrac inventory and tracking system. The etched identifiers must remain legible and durable through repeated cleaning and sterilization cycles without degradation, and no adhesive labels are permitted due to risks of contamination. Performance adheres strictly to VA Censitrac system standards and internal labeling protocols, with no reliance on external military or industry specifications such as MIL-STD. The contract is a sole-source award to Anthem Surgical Instrument Services, a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), authorized under 38 U.S.C. § 8127(c) and implemented through VAAR 819.7008 and FAR 6.302-5, with justification grounded in the vendor’s unique compatibility with existing VA systems, established past performance, and mission-critical need for continuity. The contract value is fixed at $179,788.00 with no options, and the period of performance runs from May 20, 2026, to April 30, 2027. The Department of Veterans Affairs, through Network Contracting Office 10 in Dayton, Ohio, serves as the contracting office with Andrea J. Roach listed as the contracting officer. Acceptance occurs at the performance site, with the government responsible for final inspection based on complete label removal, legibility of etchings, Censitrac compatibility, and durability through reprocessing. No contracting officer’s representative is designated, no security clearances are required, no key personnel are specified, and the contract is structured as a firm-fixed price agreement with administrative tracking handled internally via Censitrac and federal reporting obligations tied to SDVOSB certification.