J065--Source Sought/RFI for: SPS-Air Innovation Cabinets Preventive Maintenance and Services Clarksburg, WV VAMC

Summary: The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this request for information/sources sought notice in order to identify vendors that are interested in and capable of providing annual maintenance of sixteen (16) Air Innovation temperature and humidity-controlled cabinets at the Clarksburg Veterans Administration Medical Center (VAMC) located at 1 Medical Center Dr, Clarksburg, WV 26301. Description of work: The Contractor shall perform all preventive maintenance, replacement of materials, equipment adjustments at the Louis A. Johnson VAMC property. The contractor will be required to remove equipment from a variety of clinical locations within the facility and relocate to an acceptable servicing location on government property as identified by the Contracting Officer Representative (COR). Upon completion of preventive maintenance activities, the contractor shall return the equipment to its previous location. Reinstall any required field required devices such as but not limited to venting, HVAC fixtures, etc. The contractor shall provide all replacement or consumable items required for the scheduled yearly maintenance activity at no additional cost. Following is the current yearly preventive maintenance schedule: Verify Temperature and relative humidity meet setpoint Clean cooling air filter Replace HEPA filter Check power cord for damage Change keyless lock batteries Change UVC bulb Change UVC deflectors on a two-year schedule Change vapor supply tube Replace water reservoir, water pump, all hoses and tubing associated with water distribution system. Inspect heater element & liquid level sensor, clean and test water level controls Check and clean thermoelectric cooler Verify correct heater parameters, voltage, temperature, fan operation Verify correct recirculation fan operations voltage, temperature, fan operation, clean fan Verify correct hat rejection cabinet fans voltage, temperature, fan operation, clean fan Clean/ vacuum any dust accumulation from the refrigeration cassette coil and inlet air filter Calibrate cabinet pressure controls Calibrate temperature and humidity sensors Verify door seal integrity, replace as needed Verify all gasket integrity, replace as needed Material Specification: All materials, or replacement items shall be in accordance with manufacturers recommendations. Part# SSC4500DX Contractor hours of work: Contractor shall perform all work during facility business hours, 8am -4pm Monday Friday. Important: The contractor shall be an authorized representative, or factory trained and certified technician by Air Innovations INC. 7000 Performance Dr. Syracuse NY 13212. Interested & Capable Responses: NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for Air Innovation temperature and humidity-controlled cabinets at the Clarksburg VAMC. Please respond to this RFI/Sources Sought 36C24524Q0203 with your: Business name (including Unique Entity ID (SAM.gov)) Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and Person of contact (including telephone number & email address). Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS) Brief Summary of categories of services that your company can/cannot provide. Certification(s) / Licenses for meeting the local requirements to provide these services at the Clarksburg VAMC (if applicable) Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Or do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting? Response Instructions: Responses must be submitted by 9:00 AM (ET) January 24th, 2024. Responses to the information requested above must be submitted via email to contact@example.gov and contact@example.gov . Please include 36C24524Q0203 SPS Air Innovation Cabinets PM Service, Clarksburg VAMC in the email subject to ensure that messages aren t overlooked. This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor s attendance to a possible Site-Visit nor the preparation of responses submitted as a result of this notice. Trever Turcotte Contracting Officer VHA, NCO 5 contact@example.gov