J065--SPS Professional Sterilizer Cleaning Service Contract

This solicitation, issued as a combined synopsis and request for quotations (RFQ) under FAR Part 12, seeks commercial sterilizer cleaning services for the Tennessee Valley Healthcare System through a total small business set-aside under NAICS code 339113, with a size standard of 750 employees. The contract, identified by PSC J065 and solicitation number 36C24926Q0279, covers a five-year performance period from August 1, 2026, through July 31, 2031, structured as a base year and four one-year options, and will be performed at the Nashville VA Medical Center and the Alvin C. York VA Medical Center in Murfreesboro. The services required include semi-annual preventive maintenance cleaning for sterilizers, cart washers, and associated accessories from manufacturers Belimed and Steris, with all work mandated to be performed by OEM-trained technicians who are certified by the original equipment manufacturer and possess at least two years of field experience with the specified equipment. The contractor must maintain a full-time office with a qualified primary field service engineer and a qualified backup, and must obtain and maintain all technical documentation, manuals, and diagnostic software independently as the VA will not provide any. Quotes must be submitted via email to Lori.Ellis2@va.gov by the deadline of July 13, 2026, and must include a signed SF-1449 form, a completed Price/Cost Schedule (Attachment 1), and a statement affirming acceptance of the solicitation's terms and conditions without modification—or listing specific exceptions with detailed rationale. All offerors must be current in their annual representations and certifications through SAM.gov, and award will be determined by a comparative evaluation of past performance and price, with no weights specified for these factors. Invoicing must be electronic, in arrears, and include a validated Engineering Service Report signed by both the end-user and the Contracting Officer’s Representative, referencing the purchase order number, dates of service, location, and total amount due, to be sent to the VA FSC in Austin, Texas. Payment is contingent on COR validation of the invoice and the satisfactory completion of all preventive maintenance tasks. All services must comply with the latest NFPA-99 standards and manufacturer specifications, and the government retains the right to reject any contractor personnel. The contract includes clauses from FAR 52.212-4 and