J065--Sterilizer Maintenance

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Providence, RI intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Steris Corporation, for the following requirement: Statement of Work Sterilizer Service Contract Full-Service Maintenance contract to include all necessary labor, tools, equipment, transportation and parts (with the exclusions noted below) required to perform repair and preventive maintenance on equipment listed below. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Contractor must have proven access to manufacturers (OEM) parts, manuals and schematics needed to perform the service. We are requesting a base plus four (4) options contract. Hours of coverage: 8:00 am to 4:30pm, Monday-Friday (excluding Federal Holidays) Specifications of Work: Repair Services will be provided, at the request of the VA, to diagnose and correct equipment malfunctions on a routine basis. All repairs shall be performed to manufacturer's specification by a trained technician with experience on the unit. Preventive Maintenance Service will be mutually scheduled in advance during contractor's normal weekday working hours and will be performed at two (2) month intervals. Preventive maintenance (PM) inspections shall include a minimum: electrical safety testing, lubrication, adjustment, testing and replacement of faulty parts and parts which are likely to fail during the specified time of this contract, and verification of proper operation conforming to manufacturer's specifications. Upon completion of PM, the unit must be clearly labeled with a sticker stating the date the last PM was completed and the due date of the next PM, as well as the name of the technician that performed said PM. Documentation Requirements: At the completion of each service call/PM, the contractor will provide a written service report to Engineering. This report will clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s), a description of the work performed and a list of any parts replaced. All Documentation shall be electronically transmitted to the COR. Service and Parts Not Covered or Excluded by Contractor: COR authorization must be received prior to performance of any work or parts outside the scope of this contract or payment will not be authorized. Work and parts outside the scope of this contract are: Consumables including charts, paper roll, ink cartridges, lamps lubricants, test items, cleaning agents, sterilization agent, printer paper and similar items are not covered. Expendable parts, such as filters, gaskets/seals, trap elements, fuses, detergent squeeze tubes, light handles, technician supplies, and similar items are not covered. Overhaul or rebuild, upgrade or modification of contracted equipment. Industry standard exclusions such as heat exchangers, sonic & scope washer lid assemblies are not covered. Service visits due to equipment failure resulting from operator error, misuse by any party, or improper operations or when after inspection of the equipment in question by contractor, it is determined that, in fact, no repair was actually required. Visits to perform preventive maintenance and safety inspections on equipment which was not available or which could not be located at the time of a previously scheduled preventive maintenance and safety inspection. Service visits due to damage or loss caused by fire, theft, explosions, strikes, floods, riots, power failure, unauthorized repair or any other cause beyond the control of contractor. ADDITIONS AND DELETIONS Under the term of the contract similar and identical equipment may be added or deleted. Pricing shall be communicated with and negotiated with the Contracting office at the time of each occurrence. Place of Performance 830 Chalkstone Avenue Providence, RI 02908 Period of Performance Base year with 4 options. The NAICS code for this requirement is 811310. Steris is the sole factory authorized supplier of parts and services for the equipment they manufacture, including products under the brand names of AMSCO, Finn Aqua, HAMO, Black Diamond Video and Medisafe. The equipment covered under this acquisition are Steris and AMSCO. All replace parts manufactured or marketed by Steris are compliant with original equipment manufacturer (OEM) specifications. These parts are sold and shipped directly to the end user of the products. Steris does not utilize a distributor model. Steris has over 950 trained personnel who maintain their equipment through preventive maintenance agreements assuring Steris manufactured equipment continues to operate in compliance with OEM specifications. This notice of intent is not a solicitation nor is it a request for proposal. However, all responsible sources may submit a capability statement demonstrating the ability to provide the requested services, in writing by Friday, August 26 at 9 AM EST time. Responses should be sent to Rosangela Pereira at contact@example.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.