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J066--Azenta NitroStore System PM and Support Services

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36C24E27Q0008Federal

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The Department of Veterans Affairs Regional Procurement Office East intends to negotiate a sole source contract with Avidity Science, LLC for the provision of preventative maintenance services at the Joseph Maxwell Cleland Atlanta VA Medical Center. The contract will cover a three-year period, consisting of a base year and two option years, to support the Brooks Life Sciences NitroStore automated -80 degree Celsius sample storage system located at the Jamaica Plain Campus. This critical requirement ensures the protection of approximately 2 million irreplaceable Veteran biological samples used in Cooperative Studies Program trials and the Million Veteran Program. The scope of work includes OEM-authorized preventive maintenance, repair services, remote technical support, and the provision of critical spare parts, diagnostics, firmware, and proprietary software. Under authority RFO 6.103-1, the government has identified Azenta US, Inc (formerly Brooks Life Sciences) as the original equipment manufacturer and the exclusive provider capable of satisfying these requirements. The procurement falls under NAICS code 811210 with a size standard of 34.0 million dollars and is classified under PSC J066. Ms. Millicent Covert serves as the Contracting Officer for this action.

General Info

Sole source contract for Avidity Science to maintain VA biological sample storage.

Agency

Department Of Veterans Affairs → Rpo East (36C24E)

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance

Place of Performance

PA

Set-Aside

NONE

Documents

1

Pre-Solicitation Notice: Azenta NitroStore System PM and Support Services (36C24E27Q0008)

DOCX, Low prioritypresolicitation
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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → Rpo East (36C24E)
Contacts1 person available
OfficePITTSBURGH, PA, 15212, USA
Organization / AgencyDepartment Of Veterans Affairs → Rpo East (36C24E)
Office AddressPITTSBURGH, PA, 15212, USA
Contacts
Ms. Millicent CovertContracting Officer
contact@example.gov

Full Description

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This is a Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for 3 years (Base Year plus 2 Option Years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin, 53185, for preventative maintenance services for the Joseph Maxwell Cleland Atlanta VA Medical Center.
Background: This requirement is for preventative maintenance to support OEM-authorized preventive maintenance, repair services, remote technical support, and critical spare parts support for the Brooks Life Sciences NitroStore automated -80 °C sample storage system (Serial Number: NITRO2012 01) located at the Jamaica Plain Campus (Building 1E). Current services for preventative maintenance, under Contract 36C24E22P0022, expire 12/6/2026. The NitroStore currently stores approximately 2 million VA research biospecimens supporting Cooperative Studies Program (CSP) trials and the Million Veteran Program (MVP). Continuous maintenance is required to protect irreplaceable Veteran biological samples. Azenta US, Inc (formerly Brooks Life Sciences) is the OEM and exclusive provider of all parts, diagnostics, firmware, proprietary software, and technical support for NitroStore systems worldwide and is the only firm capable of providing the supplies and services necessary.
Since the intent is to procure this requirement on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 811210, with a $34.0M size standard. The PSC is J066. The authority for this action is RFO 6.103-1, Only One Responsible source, and no other supplies or services will satisfy agency requirements.
Interested persons may contact the Contracting Officer via email at millicent.covert@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

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