J072--Laundry Equipment Maintenance

RFI 36C24523Q0520 LAUNDRY EQUIPMENT MAINTENANCE HERSHEL WOODY WILLIAMS VA MEDICAL CENTER The Hershel Woody Williams VA Medical Center is conducting this Sources Sought to identify contractors who possess capabilities to provide the services described in the Statement of Work below. As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This service will be implemented using the North American Industry Classification System (NAICS) Code 811310. If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered. NOTES All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to contact@example.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than April 13, 2023 at 1:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice. DISCLAIMER This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. STATEMENT OF WORK GENERAL INFORMATION Introduction: The Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704 has a requirement to have a Base + Four (4) option years contract to perform preventive maintenance and repairs on laundry equipment (section 2.a) Background: The medical center has a need to ensure laundry equipment is performing at optimal levels to ensure clean linens, clothing, towels, etc. for patients. Scope of Work: The vendor will provide all supplies, labor, equipment, material, and supervision to perform the work as listed in the work requirements (section 2-work requirements) below. Supplies include but are not limited to: belts, pulleys, lubricants, grease, oils, gear fluids, gaskets, and hoses. For all parts that need replaced and are expressly outlined in the scope of work below as replace , parts will be ordered by the vendor and installed by the vendor at their next visit. For all parts that need replaced and are not expressly outlined in the scope of work below as replace , the vendor will provide a list of parts needed to the maintenance and operations shop to be ordered. The parts will be ordered by the maintenance and operations shop and installed by the vendor at their next visit. Parts that are recommended as replacement and need to be replaced will be documented and provided to the maintenance and operations shops. The parts will be ordered by the shop. A timeline of when they need to be available for installation will be provided by the vendor and installation will be completed by the vendor. For any work that is part of the annual or semi-annual preventive maintenance, the vendor is responsible for providing all supplies, equipment, and materials. The vendor will complete all work check sheets as provided by the facility and return them to the maintenance and operations shop. The vendor will document any replacement parts installed, fluids filled, and test results and return them to the maintenance and operations shop. WORK REQUIREMENTS PREVENTIVE MAINTENANCE-monthly All equipment as applicable: Test and confirm operation of all safety devices Blow down lint and wipe down unit. Remove any stray ironer tape or lint. Clean and test all photocells, reflectors, and sensors. Pulleys and belts: check belt tension and adjust as needed. Inspect belts for cracking, frays, wear, and alignment. Adjust and tighten pulleys and belts as needed. Replace belts and pulleys if needed. Inspect and clean all motors. Check for proper current draw within proper range. Adjust is needed. Lubricate all grease fittings. Remove excess grease to eliminate lint build up. Motors: Clean fan intakes, inspect motors, record amperage readings and service as necessary. Check for proper current draw and adjust as needed. Pneumatic system: inspect airlines for leaks and crimps. Replace as needed. Inspect solenoids for proper operation and leaks. Ensure air filter is no more than half full. Check and adjust lubricator level Fittings, valves, hosing, piping: Inspect for damage or leaking. Recommend replacement as needed. Any programing or related work. Dryers Lint screens and traps: Remove, clean, inspect lint screen for integrity and damage Clean and blow down lint screen Clean burner and inspect for proper flame. Adjust if necessary. Inspect flow of combustion air to ensure adequate air supply. Check Fire suppression system to ensure proper function Check basket sweeps for proper adjustment and operation. Remove any debris causing air flow restriction. Inspect exhaust ductwork for obstructions. Service and clean as required. Gear reducer and gear motor: check and refill oil as needed. Remove gear motor and inspect Check for proper air switch alignment and operation. Repair or replace as needed. Gaskets: Check door gasket for damage and replace as required. Basket alignment: Inspect basket alignment. Any programing or related work. Washers Visually inspect shaft seals for leaks or crimps. Recommend replacement as needed. (section 2.c below) Clean air filter and replace as needed. Brake linings: inspect and recommend replacement as needed. Control Actuators: Inspect and recommend replacement as needed. Cylinder Doors: Inspect for proper operation and adjust as needed. Ensure hinges and latches tolerance is within specifications. Suspension and shocks: Inspect for wear and performance. Recommend replacement as necessary. Clutch friction shoes: Inspect and recommend replacement as necessary. Electrical connections: Clean and tighten all connections in the electrical cabinet. Ensure the cover is intact and water proof. Starters and inverters: Inspect and secure connections. Recommend repairs and replacements as needed. Gaskets: Check door gasket for damage and replace as required. Any programing or related work. Folder/Stacker Drive train: Clean and check for proper tension. Lubricate as needed. Clean air filter and replace as needed. Static bar: check to ensure proper operation Gear reducer: Check and adjust fluid as required. Check for discoloration Any programing or related work. Ironer Chests: Inspect for proper wax and make recommendations as needed. Steam traps: Clean steam trap strainers Pressure and return filter elements: Change elements Drive train: Clean and check for proper tension. Lubricate as needed. Hydraulic unit: Inspect, check color, adjust fluid level as needed. Clean magnetic strip. Inspect lift cylinders for smooth operation and leaks. Padding: Inspect padding and trim as required. Gear reducer: Check and adjust fluid as required. Check for discoloration Heat exchanger: Clean and inspect Bearing: Check all bearings for tightened set screws and proper lubrication. Any programing or related work. Spreader Drive train: Clean and check for proper tension. Lubricate as needed. Clean air filter and replace as needed. Air brush tubes: back flush through air brush tubes to loosen lodged lint and remove Any programing or related work. PREVENTIVE MAINTENANCE-TO BE DONE SEMI-ANNUALLY Replace door gasket on washers Changes ironer Pads and Belts Semi-annual maintenance can be performed during a routine visit provided the semi-annual maintenance is not done less than four months or more than seven months from the previous semi-annual maintenance; documentation of semi-annual maintenance must be provided to the shops. PREVENTIVE MAINTENANCE-TO BE DONE ANNUALLY Replace belts on dryers Replace belts on washers Change hydraulic unit filter on ironer Change ironer oil Annual maintenance can be performed during a routine visit; documentation of annual maintenance must be provided to the shops. PREVENTIVE MAINTENANCE-LABOR ONLY For all parts that need replaced and are expressly outlined in the scope of work below as replace , parts will be ordered by the vendor and installed by the vendor at their next visit. For all parts that need replaced and are not expressly outlined in the scope of work below as replace , the vendor will provide a list of parts needed to the maintenance and operations shop to be ordered. The parts will be ordered by the maintenance and operations shop and installed by the vendor at their next visit. Parts that are recommended as replacement and need to be replaced will be documented and provided to the maintenance and operations shops. The parts will be ordered by the shop. A timeline of when they need to be available for installation will be provided by the vendor and installation will be completed by the vendor. For all replacement parts that are not labeled as recommend or replace, treat as recommend. The parts ordered by the maintenance and operations shop and installed by the vendor If the equipment is not functional without the parts, the vendor will install the parts within 36 hours of their receipt onsite. If the equipment is functional, the vendor will install the parts at the next preventive maintenance visit. EQUIPMENT TO BE COVERED Driers Unimac, Model UT170NRQF6K1W01, sn0809009794 Unimac, Model UT170NRQF6K2W02, sn1601042054 Unimac, Model UT170NRQF6K2W02, sn1601042053 Washers Milnor, Model 42044sr2, sn 161190664 Milnor, Model 42044sr2, sn 151079141 Milnor, Model 60044sr3, sn 161192760 Spreader Chicago, Model King Edge w/VAC CT, sn 6227 4/15 Small Piece Folder GA Braun, Model SPFRF, sn SPF20930 40B Ironer Chicago , Model PH2-52-CT-CC, sn 6228 3/15 Folder/Stacker Chicago, Model 5-16-ct, sn 62229 Lint Collector, Energenics, Model FRP-10/M800423A sn 1171A1196 Control system: Mildata wash system control (included) SUPPORTING INFORMATION Place of performance: The Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704 Period of Performance: Contract is for a base contract plus four option years. Base year: May 1, 2023 April 30, 2024 Option year 1: May 1, 2024 April 30, 2025 Option year 2: May 1, 2025 April 30, 2026 Option year 3: May 1, 2026 April 30, 2027 Option year 4: May 1, 2027 April 30, 2028 Scheduling: All visits will be coordinated with the maintenance and operations shop. Contractor will be escorted to work area by maintenance and operations shop employee(s). Work will be performed during normal business hours (Monday through Friday, 8:00 am to 4:00 pm) excluding Federal holidays observed by the medical center, listed below. New Year s Day Martin Luther King Jr. Day Presidents Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veterans Day Thanksgiving Christmas Invoicing: Invoices will be submitted monthly and paid in arrears. Condition of equipment: The contractor accepts responsibility for the equipment described in Section 2 (Equipment to be covered) in as is condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of the contract. SPECIAL CONSIDERATIONS Supervision/Communications. During the performance, the vendor shall be available by phone or email The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. Contractor Furnished Materials: The vendor shall supply all supplies for collection, packaging, and shipping to conduct work as listed in the Statement of Work above. The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. Safety: Contractor technicians must follow safety precautions and processes for the facility and the equipment manufacturer. Environmental compliance: All fluid recovery and change must be documented with type of fluid, amount, and location/process of final disposal to the GEMS Manager.