Janitorial and Cleaning Supplies

This contract solicitation, identified as P26030, seeks bids for the supply of janitorial and cleaning supplies under an indefinite delivery/indefinite quantity (IDIQ) agreement with the Goods and General Services agency in California, specifically managed from San Jose. The solicitation is exclusively set aside for Small Business Enterprises with a 17.72% contract goal and falls under NAICS code 561720. Bidders must submit an all-or-none proposal via the VTA Procurement Website by the deadline of September 30, 2026, at 2:00 PM Pacific Time, with no exceptions for email, mail, or hand-delivered submissions. The bid must include completed forms covering general information, cost pricing, subcontractor designation, SBE participation, litigation disclosure, certifications, and non-collusion declarations. Unit prices are mandatory and must be provided alongside extended prices; discrepancies will be resolved using the unit price multiplied by the actual quantity. The contract has a base term of one year and may be extended up to six additional one-year terms at VTA’s sole discretion. All items are to be delivered FOB destination, prepaid, to VTA-specified locations without additional cost. Compliance with federal and state regulations is strictly required, including SAM registration, debarment certification, and adherence to civil rights laws such as Title VI, Section 504, and the ADA. Contractors must maintain a documented Quality Assurance System, appoint a dedicated quality representative, and provide warranty documentation within 15 working days of Notice to Proceed, guaranteeing all products meet manufacturer specifications and VTA’s requirements. Insurance mandates include general liability coverage using the ISO CG 0001 form with products/completed operations coverage maintained for two years post-acceptance. Contractors must comply with federal record retention rules under 2 C.F.R. § 200.334, permit audits by VTA and the State Auditor for three years after final payment, and follow strict invoicing procedures via email to VTA.AccountsPayable@vta.org, including contract and task order numbers. Payment is contingent upon documented performance and delivery, with claims waived if not invoiced within six months of service completion. Subcontracting provisions require flowdown of all contract clauses, and key personnel changes require prior written approval. Failure to meet responsiveness or responsibility criteria—including omitting unit prices, reserving rights to reject awards, or lacking sufficient experience—will result in bid rejection.