Janitorial Services - DARS Culpeper Office

The contract involves establishing a term agreement with a qualified vendor to provide janitorial cleaning services at the Virginia Department for Aging and Rehabilitative Services Culpeper office located at 19006 Crossroad Parkway, Culpeper, VA. The scope includes routine cleaning of offices, conference rooms, restrooms, and a kitchen, performed three days a week after hours, with additional bi-annual deep cleaning services such as floor waxing and carpet cleaning scheduled by the Contract Administrator. The contract value is estimated between $15,000 and $30,000, and it emphasizes adherence to standards set by the Building Service Contractors Association, OSHA safety requirements, and proper handling of hazardous materials, including the provision of Material Safety Data Sheets. The procurement process prioritizes the lowest responsive and responsible bid, with preferences given to DSBSD-certified micro or small businesses if bids are within $10,000, and requires compliance with Virginia’s procurement laws, the Vendors Manual, and various state and federal regulations. The contract incorporates comprehensive legal and regulatory clauses from Virginia statutes, executive orders, and the Vendors Manual, covering areas such as anti-discrimination, ethics, debarment, immigration, and dispute resolution, without referencing FAR clauses. It mandates that all supplies, equipment, and chemicals, especially hazardous substances, be properly labeled and stored securely, with MSDS available on-site. Performance is subject to periodic inspections by the Contract Administrator to ensure standards are met, with deficiencies corrected promptly. Deliverables include routine cleaning, supply management, and scheduled deep cleaning, with services performed at specified times to minimize disruption. Payment is processed through Virginia’s CARDINAL system, with invoices requiring specific information and submitted electronically via the eVA portal. The solicitation, posted on July 31, 2025, with a response deadline of August 5, 2025, emphasizes the use of the official state bid form, electronic submission, and timely communication for clarifications, with the contract officer Iris Dean serving as the primary contact.