Janitorial Services for Consulate General compound in Guayaquil, Ecuador
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of State is seeking qualified offerors to provide janitorial services at the U.S. Consulate General in Guayaquil, Ecuador, under RFQ 19EC3026Q0003, which replaced the original RFP to align with FAR Part 12 procedures for commercial item acquisitions. The contract is structured as a firm-fixed-price arrangement with a 12-month base period and four optional one-year extensions, awarded on a lowest price technically acceptable basis without discussions unless deemed necessary. Offers must be submitted electronically no later than 14:00 local time on August 24, 2026, to QuitoContracts@state.gov with the exact subject line and must be in Adobe PDF format not exceeding 25MB; larger submissions must be divided into separate emails. All proposals must include the completed SF-1449 form, Section 1 pricing, Section 5 representations and certifications, proof of active SAM registration, and any additional items specified in Section 3. Participation in a mandatory pre-quotation conference and site visit on August 7, 2026, requires advance submission of complete participant names and ID numbers, and no entry will be permitted without prior notification. The NAICS code is 561720, and bidders must be registered in SAM.gov as a prerequisite for submission; registration is mandatory regardless of FAR 4.203-1(b)(5) exemptions. All documents must be in English, and incomplete or late submissions will not be accepted. The contracting officer, Matthew Madden, serves as the primary point of contact, with Jorge Armijos as a secondary point. While no detailed technical specifications for cleaning standards are provided, performance is expected to meet commercial service norms under FAR Part 12, and acceptance will occur at the consulate compound in Guayaquil. No pricing data or estimated contract value is disclosed, as offerors are responsible for submitting competitive pricing in accordance with the requirements outlined in the solicitation.
General Info
Agency
NAICS
Place of Performance
Guayaquil, EC-G, ECUSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Enclosed is a Request for Quote (RFQ) for Janitorial Services at the U.S. Consulate General in Guayaquil, Ecuador. If you would like to submit a quote, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your quote to the address shown on the Standard Form 1449 uploaded in this solicitation.
The U.S. Government intends to award a contract to a responsible company which submits an acceptable offer at the lowest price. We intend to award a contract based on initial offers without holding discussions, although we may hold discussions with companies in the competitive range if it is determined necessary. The Consulate intends to conduct a pre-quotation conference followed by a site visit.
The pre-quotation conference will be held on August 07, 2026, at 10:30 (local time) at the U.S. Consulate General in Guayaquil. Prospective offerors interested in bidding and attending the pre-quotation conference and site visit, must submit a list of complete names and ID numbers of all participants to: PenafielCD@state.gov with the subject line "19EC3026Q0003 Janitorial Services Solicitation" by 12:00 (local time) on Augus 05, 2026.
No one will be allowed to enter the premises without prior notification. Attendance to the pre-quotation conference and site visit is strongly recommended. Offerors are encouraged to review the solicitation documents in advance.
Quotes are due by 14 :00 (local time) on August 24, 2026. No quotes will be accepted after that time. Quotes must be in English, and incomplete quotes will not be accepted.
Your quote must be submitted electronically with the subject line "19EC3026Q0003 Janitorial Services" to QuitoContracts@state.gov
It is important to make sure the submission is made in the size and format specified, in Adobe Acrobat (PDF) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate documents attached to separate emails of less than 25MB each.
Please direct any questions regarding this solicitation in writing with the subject line "19EC3026Q0003 Janitorial Services Questions" to: QuitoContracts@state.gov no later than 17:00 (local time) on August 10, 2026. Questions must be written in English.
In order for a quote to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5), the Contracting Officer requires bidders to be registered in SAM (System for Award Management) https://www.sam.gov when submitting an offer and if selected for award. Therefore, qualified offerors are encouraged to register in SAM in advance of submitting a quote.
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With FAR Overhaul, commercial acquisitions under SAT should follow the prescriptions of FAR Part 12.
IAW FAR Part 12, the method of acquisition must be a Request for Quote (RFQ). Therefore the original RFP number 19EC3026R0002 has been converted to RFQ 19EC3026Q0003.
Pre-solicitation for RFP 19EC3026R0002 published on June 08, 2026 is valid for the pre-solicitation and solicitation of RFQ 19EC3026Q0003.
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