Janitorial Services for Senior Center and Rental Housing Facilities

The City of Pembroke Pines, Florida, is soliciting janitorial services for three key facilities: Pines Place Housing, Pines Point Housing / 501 Management Office, and the Carl Schechter Southwest Focal Point Community Center, under solicitation CS-26-02. The contract, issued by the City’s Procurement office, requires a comprehensive range of cleaning services including daily maintenance of restrooms, administrative offices, kitchens, gymnasiums, Alzheimer’s centers, and common areas, with the contractor responsible for supplying all materials such as trash liners, hand soap, toilet paper, and paper towels. Services must be performed seven days a week at Pines Place and Pines Point Housing, with specific daily operating hours for each location, and Monday through Friday at the Community Center. Staffing mandates include one full-time porter for Pines Point and one per building at Pines Place, totaling three porters for that site, each working an eight-hour shift Monday through Friday. The contract has an initial two-year term with two optional two-year renewal periods, and the estimated annual value is $364,000, paid through monthly lump sum charges for each facility and separate line items for consumables. All proposals must be submitted electronically via the OpenGov portal by 2:00 PM on July 28, 2026, with no mail, email, or fax submissions allowed. To be considered responsive, vendors must demonstrate at least five years of relevant experience, provide three credible references from the past five years, and submit required certifications including a Non-Collusive Affidavit, Scrutinized Company Certification, E-Verify System Certification, and compliance with HUD Section 3, which requires prioritizing employment and contracting opportunities for low- and very low-income residents. Proposers must also certify their status as minority-, woman-, or small business enterprises through appropriate state or county agencies, and comply with the Davis-Bacon Act for wage requirements. The contractor must adhere to stringent cleaning standards, including use of hospital-grade disinfectants, odor control solutions, and routine mold and mildew prevention, with weekly inspections conducted by the City using a standardized checklist. Any deficient items must be corrected within 24 hours, and repeated failures may result in service credits or contract termination. The City retains the right to terminate for convenience with written notice, and the contract is governed by Florida law with disputes subject to courts in the state. Insurance requirements include comprehensive auto liability coverage for all