JFS - FY26 - CAP Enhancements and Transition Services

The purpose of this RFP is to solicit proposals from qualified suppliers to provide support to the Ohio Department of Job and Family Services (ODJFS), Office of Financial and Monitoring Services (OFMS) efforts to ensure federal compliance, improve cost allocation methodologies, strengthen data integrity, and build internal capacity for in-house management of the agency’s Cost Allocation Plan. Proposals must clearly demonstrate the vendor’s capability of providing services as described in this RFP. OFMS is responsible for developing and maintaining a Cost Allocation Plan that remains in compliance with federal and state guidelines. While the current plan meets compliance requirements, opportunities exist to improve processes, strengthen practices, and foster innovation. Due to limited staff capacity, OFMS has faced challenges in implementing transformative improvements. This RFP seeks a vendor capable of providing expertise, tools, and training to address these gaps and support OFMS in creating a robust, efficient, and compliant cost allocation framework.The selected contractor will deliver a comprehensive set of services in three distinct phases designed to improve methodologies, implement new processes, and transfer knowledge to ensure long-term sustainability:Phase 1: Methodology Assessment and Enhancement Compliance Review Data Analysis & Methodology Improvement Phase 2: Process Implementation and SOP Development Implement Enhanced Processes Operational Integration Phase 3: Knowledge Transfer and Transition Training and Capacity Building Transition of Responsibilities This phased approach ensures that ODJFS not only immediately ensures maintained compliance and process improvements but also builds internal capacity for continued success.
Accounting services
Items I1_000001 | Required Item | JFS CAP Enhancement and Transition Services | Estimated usage: 1.00000 | Unit: AMT | Requested delivery: 5/1/2026
Inquiries Inquiry 84710 | On page 9 of the RFP document under Suppiler Registration, it states that responses to this project are limited to MBE certified firms. The page with this soliciation on Ohio Buys is NOT marked as an MBE set aside. Can you please clairfy if this is an MBE set aside oppotunity? | Answer: This solicitation is an Open Market sourcing event. The reference to an MBE Set Aside under the Supplier Registration section on page 9 of the RFP was included in error. The posting on Ohio Buys is correct and this opportunity is not an MBE Set Aside. All eligible suppliers may submit a response. | Answered: 3/18/2026 Inquiry 84713 | Hello,I hope this message finds you well. Can you confirm that only MBE's are allowed to participate in this RFP?Thanks,Chris | Answer: This solicitation is an Open Market sourcing event. The reference to an MBE Set Aside under the Supplier Registration section on page 9 of the RFP was included in error. The posting on Ohio Buys is correct and this opportunity is not an MBE Set Aside. All eligible suppliers may submit a response. | Answered: 3/18/2026 Inquiry 84717 | On page 9 of the RFP document under Suppiler Registration, it states that responses to this project are limited to MBE certified firms. The page with this soliciation on Ohio Buys is NOT marked as an MBE set aside. Can you please clairfy if this is an MBE set aside oppotunity? | Answer: This solicitation is an Open Market sourcing event. The reference to an MBE Set Aside under the Supplier Registration section on page 9 of the RFP was included in error. The posting on Ohio Buys is correct and this opportunity is not an MBE Set Aside. All eligible suppliers may submit a response. | Answered: 3/18/2026 Inquiry 84720 | Only the Final RFP and Attachment 1 - Cost Proposal Workbook are shown in the solicitation documents. Will Attachment 2 - Contract Template be released? | Answer: Per your request, atached you'll find our FY2627 Model Contract. This attachment is only for information purposes only and will not be the final contract agreement. | Answered: 3/18/2026 Inquiry 84779 | Page 2, Table of Contents references an Attachment 2, Contract Template. Can you please provide this attachment? | Answer: Per your request, atached you'll find our FY2627 Model Contract. This attachment is only for information purposes only and will not be the final contract agreement. | Answered: 3/19/2026 Inquiry 84860 | Can you please post Attachment 2 that is being referenced in the RFP document and in the questions being posted? Thank you. | Answer: Per your request, atached you'll find our FY2627 Model Contract. This attachment is only for information purposes only and will not be the final contract agreement. | Answered: 3/20/2026 Inquiry 84974 | Would the State consider adding “Certified Internal Auditor” to the eligible certifications for the Project Manager? | Answer: As outlined in the RFP, the Project Manager is currently required to hold at least one of the following certifications: Certified Public Accountant (CPA) Certified Government Financial Manager (CGFM) Certified Government Auditing Professional (CGAP) At this time, the RFP does not include the Certified Internal Auditor (CIA) designation as an accepted credential. However, the State appreciates the suggestion and recognizes that the CIA certification reflects relevant auditing and internal control expertise. | Answered: 3/23/2026 Inquiry 85024 | In response to the request for the Contract Template, the response directs bidders to an additional attachment. Can you please clarify where in OhioBuys the bidders can find the model contract? | Answer: Per your request, attached you'll find our FY2627 Model Contract. This attachment is only for information purposes only and will not be the final contract agreement. | Answered: 3/24/2026 Inquiry 85302 | On Page 15 of 60 of the RFP, under i. Work Plan: The RFP states, "The Work Plan should address the requirements outlined in the following sub-sections, “Project Management Requirements”, “Project Timeline”, and “Implementation and Transition Plan”." Following that statement, they provide requirements for "Project Management Requirements" and "Project Timeline". There is no requirements provided for "Implementation and Transition Plan". Will the State provide the requirements for "Implementation and Transition Plan"? | Answer: The RFP instructs Offerors to include an “Implementation and Transition Plan” within the Work Plan. While this subsection does not appear as a standalone header on Page 15, all required content for the Implementation and Transition Plan is fully provided elsewhere in the RFP. Offerors should use the following sections to address the Implementation and Transition Plan requirements: • Part 1 – Scope of Work, Phase 3: Knowledge Transfer and Transition (training, transition activities, and related deliverables). Page 31.• Part 2 – Contract‑Specific Terms and Conditions, Termination Assistance Services (transition responsibilities, standards, and expectations for orderly transfer of work). These sections collectively represent the State’s expectations for the Implementation and Transition Plan. No additional requirements will be issued. Pages 37-40. | Answered: 3/26/2026 Inquiry 85305 | On Page 12 under "Technical proposal components" section the components include requirements "a-i" and "n-p". Are there required technical proposal components from j-m that should be included in the proposal response? | Answer: As noted, the RFP lists required components under subsections a through i, and then continues with subsections n through p, with no subsections j, k, l, or m included in the published document. 1.pdf)After review, the State confirms the following: The absence of subsections j–m is a drafting typo in the document. No content intended for those lettered subsections is missing from the RFP. Offerors are required to respond only to the components explicitly listed in subsections a–i and n–p as they appear in the RFP. 1.pdf) The State apologizes for any confusion caused by this formatting error. The published list of components is complete, and no additional technical proposal requirements will be issued for subsections j–m. | Answered: 3/26/2026 Inquiry 85308 | On Page 3 of 60, the Term of Contract states that it is form the award date through June 30, 2027. It also includes two renewal options for up to two (2) additional two-year term(s). The cost workbook provided does not include anything to include for the optional renewals should the State choose to execute. What is the expectation for cost during the executed renewal period if not included in this version of the Cost Workbook? | Answer: As stated on Page 3 of 60, the initial Contract term is from the award date through June 30, 2027, with the State reserving the option to renew the Contract for up to two (2) additional two‑year terms. 1.pdf).pdf). The Cost Proposal Workbook provided with the RFP reflects only the pricing required for the initial Contract term. The omission of cost entry fields for renewal years in this version of the workbook is intentional. Offerors are not required to submit renewal‑term pricing at this time.If the State elects to exercise any renewal option(s), the cost for those renewal periods will be addressed at the time of renewal in accordance with State procurement policies, the Contract’s terms, and budgetary appropriations. The State will request any necessary pricing information directly from the Contractor during the renewal process. No additional cost information beyond what is included in the current Cost Proposal Workbook is required for this RFP response. The State appreciates your attention to detail and hopes this clarification assists you in preparing a complete and compliant proposal. | Answered: 3/26/2026 Inquiry 85311 | The RFP indicates that multiple staff members can meet the Team requirements. Please clarify if the Project Manager requirements can be met by multiple staff. | Answer: The RFP distinguishes between team‑level requirements and position‑specific requirements. Team requirements may be met collectively, but position‑specific requirements must be met by the individual proposed for that role. The RFP specifies that the Project Manager must be a single, named individual and must independently meet all required qualifications, including the project management credential, the five years of cost allocation experience, and the required certification. Therefore, Project Manager qualifications cannot be split across multiple personnel. Multiple staff may meet team‑level requirements, but only one individual can meet the Project Manager requirements. | Answered: 3/26/2026 Inquiry 85314 | Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement29Approximately how many final cost objectives (i.e., Federal Grants/State Programs) are present in the Cost Allocation Plan? | Answer: Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement | Answered: 29 Inquiry Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement | 29 | Answer: Approximately how many final cost objectives (i.e., Federal Grants/State Programs) are present in the Cost Allocation Plan? Inquiry 85317 | Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement29Approximately how many indirect cost pools are present in the Cost Allocation Plan? | Answer: Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement | Answered: 29 Inquiry Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement | 29 | Answer: Approximately how many indirect cost pools are present in the Cost Allocation Plan? Inquiry 85320 | Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement29Approximately how many allocation bases (aka cost drivers) are present in the Cost Allocation Plan? | Answer: Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement | Answered: 29 Inquiry Part 1 - Scope of Work; 2. Requirements; A. Phase 1: Methodology Assessment & Enhancement | 29 | Answer: Approximately how many allocation bases (aka cost drivers) are present in the Cost Allocation Plan?