JFS - OFA - Employment Income Verification

The primary objective of this RFI is to identify potential suppliers who can provide an Employment Income Verification Solution that meets ODJFS’s operational, and compliance needs in verifying employment income for eligibility determination. Respondents responding to this RFI may be invited to present their solutions, detailing how their systems can enhance efficiency, accuracy, and accessibility in verifying employment income for eligibility determination.Through this RFI, ODJFS aims to: Identify proven Employment Income Verification Solutions applicable to the public sector. Understand supplier capabilities, experience, and challenges in delivering Employment Income Verification Services. Explore value-added offerings and unique differentiators that enhance the service. Gather insights into innovative models, partnerships, and best practices from the industry. Select the most qualified and experienced suppliers of the service to present their capabilities to the State of Ohio. Determine a procurement approach to contracting for Employment Income Verification Services for the agency.
Section III – Response Instructions and Requested InformationThese instructions were designed to help ensure all responses are reviewed in a consistent manner. Therefore, responses should be prepared in accordance with the instructions provided in this RFI.Respondents are to provide comprehensive responses with supporting materials electronically in PDF and Excel format in OhioBuys by the RFI response due date. Responses to questions must be concise up to a required 20-page limit with a font size of 10 or greater. Responses that exceed the page limitation may not be reviewed by the State.Each response must include the following sections: Company Overview & Experience Brief overview of your company Years in operation Areas of expertise Description of experience in delivering for public sector organizations Indication if Ohio Presence Requirement is met (See Section VI) Successful implementations Case studies and measurable outcomes


Solution Capabilities & Differentiators High-level description of your solution Differentiators from the competition
Value Proposition & Implementation Overview of the value based on your solution Including the most successful approach

Cost Structure & Pricing Model General insights into pricing models Including licensing Subscription, and Service-based options

Attachment A – Technical Questions Submittal Form Complete the form in its entirety Submit in Microsoft Excel file format Form may be expanded to facilitate responses


It is not necessary to prepare responses using elaborate brochures and artwork, expensive paper and bindings, or other expensive visual presentation aids. Responses should be prepared in accordance with the instructions provided in this RFI. The ODJFS is not liable for any costs incurred by respondent for the development and provision of a response to this RFI. Section IV - Presentation ODJFS will review all responses to gain insights into market trends and viable solutions. Depending on the findings, ODJFS may reach out for additional information, or request a presentation be provided to ODJFS and any agents working on behalf of ODJFS.Based upon the completeness of the response to this RFI, ODJFS, at its sole discretion, may invite respondents for a presentation. Each presentation will be scheduled for up to 60 minutes and should include the following: A high-level overview of the RFI response that addresses items A – D above in Section III and the questions provided in the attachment.
A high-level overview of the solution for Employment Income Verification Services. Existing customer references for the solution similar in size, scope and complexity to ODJFS. A description of its experience and competency in the implementation, and support of their solution, including solution delivery method (e.g., SaaS), training and knowledge transfer activities, support, operations and maintenance of the proposed solution, and, if applicable, any additional partners necessary for a complete solution. A discussion about the approach taken in previous implementations, challenges and risks encountered, and mitigating factors taken into consideration; and Opportunities for Questions and Answers.
Presentations are planned for the week of July 28th through August 1st.  Respondents must indicate its three (3) most preferred time slots with the date for a presentation.  ALL respondents are not guaranteed an opportunity for a presentation. The time slots for each business day are as follows: #Time SlotCompany NamePreferred Time Slot Date19:00 AM – 10:00 AM   210:30 AM - 11:30 AM   31:00 PM – 2:00 PM   42:30 PM – 3:30 PM    Section V – Trade Secrets Prohibition / Public Information DisclaimerRespondents are prohibited from including in the RFI any information that the respondent considers to be a “trade secret,” as that term is defined in Section 1333.61(D) of the Ohio Revised Code (ORC). All information submitted in response to this RFI is public information under ORC 149.43, unless a statutory exception exists that exempts it from public release.The ODJFS shall consider all responses voluntarily submitted to be free of trade secrets, and such responses if opened by the ODJFS will, in their entirety, be made a part of the public record, and shall become the property of ODJFS, pursuant to ORC 149.43.A respondent’s RFI response shall be a public record and subject to production, disclosure, inspection, and copying consistent with Ohio Statutes. Any response content submitted to ODJFS which is asserted to be exempted by law from disclosure as a public record shall be set forth on a page or pages separate from the rest of the reply, and clearly marked “exempt,” “confidential,” or “trade secret” (as applicable), with the statutory basis for such claim of exemption specifically identified in writing on each and every such page. Failure to segregate and so identify any such content shall constitute a waiver of any claimed exemption as applied to the portion of the response or other document in which the content is set forth. ODJFS encourages all respondents to provide an RFI response free of confidential and trade secret information.Section VI - Ohio PresenceFor purposes of this RFI, ODJFS is interested in hearing from Ohio companies or firms with an Ohio presence that provide Employment Income Verification Solutions.  For Ohio presence, a firm must satisfy one of the two criteria below. A supplier is an Ohio company. If, the company is headquartered in Ohio where services are produced/performed. Suppliers are to indicate the physical address of its Ohio headquarters and the total number of Ohio and Nationwide employees, respectively. A supplier has significant economic presence within the state of Ohio when all three of the following criteria are met: Supplier has paid required taxes due the state of Ohio. Supplier is registered with the Ohio Secretary of State. Questions regarding registration should be directed to +1 (555) 000-0000 or visit their web site at: http://sos.state.oh.us/ Sufficient supporting documentation must be provided to meet items a and b above.