This Solicitation opportunity from Indiana was posted on November 5, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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June 1-3, 2026 OSHSPA ConferenceBid Documents

Closed

002250000086083State & Local

Submission Closed12/08/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 721110

New

Federal

Hotel Lodging and Guest Room ServicesThis subcontract for Hotel Lodging and Guest Room Services supports prime contractors working on US Embassy Bangkok projects. The selected provider must hold a Thai Hotel Associates 4-star rating and provide between 35 and 50 guest rooms from January 8 to January 17. Requirements include the provision of standard amenities such as toiletries, irons, and steamers, as well as two Club Level or VIP rooms featuring private meeting access. The contract covers all lodging and hospitality services for participants and VIPs, including the management of check-in and check-out processes. Performance will take place in Thailand under NAICS code 721110 for the Department of State.

POSTED

DEADLINE

On-Campus Lodging and Full-Service CateringThis subcontract, managed by the Department of Defense under Mschq Norfolk, requires the provision of on-campus lodging and full-service catering for prime contractors supporting Military Sealift Command projects. The scope of work focuses on supporting training cohorts of five or more CIVMARs, necessitating a walkable campus layout that includes hotel or dormitory style accommodations and comprehensive meal services covering breakfast, lunch, and dinner. To qualify, the provider must maintain a commercial kitchen and dining facilities, along with all necessary health and safety certifications for food service. The opportunity is categorized under NAICS code 721110, with a response deadline set for November 25, 2026.

POSTED

DEADLINE

Notice of Intent - BIS Annual Conference

Solicitation # 134440-26-0001

Department Of Commerce Sspo

POSTED

DEADLINE

Solicitation - Multiple-Award IDIQ – Hotel Accommodation and Related Hospitality Services

Solicitation # 191D3227R0005

The U.S. Embassy Jakarta is soliciting quotations for a multiple-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide hotel lodging, meeting and function room rentals, and related hospitality services in support of official U.S. Mission activities in Indonesia. The scope of work includes food and beverage services, airport transfers, ground transportation, and the provision of VIP holding and operations rooms. The government intends to award contracts to at least two lowest-priced, acceptable, and responsible offerors. The contract features a minimum guaranteed annual order of IDR 35,000,000 and a maximum ceiling of IDR 5,250,000,000, with all pricing required in Indonesian Rupiah. The ordering period for task orders runs from January 2027 through December 2027. Proposals must be submitted electronically to [email hidden] by November 19, 2026, at 10:00 a.m. Jakarta time. Each proposal must cover only one hotel property located in central Jakarta and include a technical proposal verifying facilities such as a 24-hour front desk, on-site restaurants, fitness and spa facilities, and comprehensive safety and security systems. Performance will be monitored via a Quality Assurance and Surveillance Plan, with strict thresholds regarding the honoring of contracted rates and a limit of two substantiated customer complaints per month. Contractors must maintain active SAM and NCAGE registrations throughout the period of performance and comply with all applicable Indonesian laws and U.S. Federal Acquisition Regulations.

POSTED

DEADLINE

Hotel Conference Package

Solicitation # 19AU9027Q0001

The US Embassy Vienna is seeking proposals for a hotel conference package to be held on January 26, 2027, in Vienna's first district. The event is divided into two segments: an exclusive sit-down lunch for 50 people from 12:00 PM to 1:00 PM in a smaller room, followed by a main program for 80 people from 1:00 PM to 8:00 PM. The main venue must be at least 250 to 300 square meters and accommodate a theater-style setup with additional classroom tables for consultations. Required amenities include specific audiovisual equipment such as projectors, screens, microphones, and podiums for both sessions. Catering requirements consist of a three-course served lunch, one coffee break, and a flying buffet with drinks for a networking reception from 6:00 PM to 8:00 PM. Interested offerors must submit their responses by November 10, 2026, under solicitation number 19AU9027Q0001.

POSTED

DEADLINE

URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

Solicitation # 27-03-CH

The Virginia Department of Environmental Quality is soliciting proposals under URFP #27-03-CH for comprehensive conference facilities, catering, and audio-visual services to support the Clean Water Finance-EPA All-States Meeting. The event is a three-day conference for approximately 60 attendees, scheduled to take place in Virginia Beach, Virginia, during April or May 2027. Required services include the provision of meeting rooms configured for group discussion, wireless high-speed internet, audio-visual equipment, and a dedicated conference manager. Catering requirements encompass breakfast, lunch, and snacks for the second and third days of the event. Additionally, the contractor must provide a guaranteed block of 55 sleeping rooms for two nights prior to the conference, adhering to applicable federal and state per diem rates. This solicitation is a set-aside for DSBSD-certified small and micro-businesses, with award priority given to certified women-owned and minority-owned businesses. Proposals must be submitted electronically via eVA by November 12, 2026, and must include a detailed price proposal using the provided Excel template. Evaluation is based on a best-value approach where price is considered but is not the sole determining factor, specifically for proposals up to 10,000 dollars. The selected contractor must comply with the Commonwealth of Virginia Vendors Manual, the Americans with Disabilities Act, and Executive Order 77 prohibiting single-use plastics. Payment will be issued within 30 days following the submission of an acceptable invoice after the completion of the conference.

Department of Environmental Quality

POSTED

DEADLINE

Temporary Housing and Lodging ServicesThe Temporary Housing and Lodging Services subcontract, managed by the Purchasing and Contracting Department of the City of San Diego, establishes a framework for providing short-term and extended-stay accommodations. The primary objective is to support prime contractors working on City of San Diego Risk Management Department projects and to supply immediate housing for residents displaced by infrastructure incidents. The service provider is required to operate hotel or motel facilities that are fully ADA-compliant and adhere to Fair Housing practices and San Diego Municipal Code ordinances. This contract ensures the delivery of necessary lodging and occupancy services for displaced individuals while maintaining strict compliance with local regulatory standards.

Purchasing & Contracting Department of City of San Diego

POSTED

DEADLINE

Mobilization Lodging for 1172nd TC CO HSADThis subcontract, issued by the Department of Defense for the W7N1 Uspfo Activity Tn Arng, requires the provision of short-term hotel accommodations for prime contractors in Memphis, Tennessee. The scope of work includes securing 6 single rooms and 60 double rooms located within 30 miles of the armory, with the contractor responsible for managing a government-provided rooming list for the duration of the event. To ensure installation access, all personnel must pass required background checks and adhere to DoD and HQDA personal identity verification standards. This opportunity is designated as a Total Small Business Set Aside under NAICS code 721110, with a response deadline of October 28, 2026.

W7N1 Uspfo Activity Tn Arng

POSTED

DEADLINE

1172ND TC CO HSAD Mobilization Lodging and Meals Memphis, TN

Solicitation # W912L727Q0501

Solicitation W912L727Q0501 is an urgent small business set-aside for the 1172nd TC CO HSAD Pre-Mob mobilization lodging and meals in Memphis, Tennessee. The contract is a firm fixed price requirement with a period of performance from November 5 to November 8, 2026. The scope includes providing single and double hotel rooms located within 30 miles of the armory, as well as meal deliveries to the armory located at 2610 E. Holmes Road. This requirement is classified under NAICS code 721110 with a size standard of 40 million dollars. Award decisions will be based on the most advantageous combination of technical capabilities and price, with technical factors including the hotel location and rooming agreement. Offerors must provide a recent SAM record and past performance data, as technical and price factors are weighted more heavily than past performance. Performance will be monitored via a Quality Assurance Surveillance Plan with an acceptable quality level of 98 percent for both lodging and meal standards. Invoicing must be processed electronically through the Wide Area Workflow system. Quotes, including the completed hotel and meal rosters and proof of room holds, are due by Wednesday, October 28, 2026, at 1:00 PM CST.

W7N1 Uspfo Activity Tn Arng

POSTED

DEADLINE

Residential Event Venue & Hospitality ServicesThis subcontract for Residential Event Venue and Hospitality Services supports prime contractors working on UK Research and Innovation space projects. The selected provider will supply physical facilities, overnight lodging, and catering for a two-day residential event hosting 30 participants. Key requirements include meeting rooms equipped with AV capabilities for hybrid integration, strict adherence to accessibility standards, and the ability to accommodate specific dietary and religious catering needs. The opportunity is managed by UK Research and Innovation under NAICS code 721110. Interested parties must submit their responses by the deadline of November 25, 2026. The contract focuses on delivering a comprehensive hospitality package to ensure the successful execution of a specialized residential gathering.

UK Research and Innovation

POSTED

DEADLINE

Industrial Camp & Support ServicesThis subcontract for Industrial Camp and Support Services involves providing comprehensive housing, catering, and facility management for planting crews working on BC Timber Sales Branch projects within the Kamloops TSA. The selected provider will be responsible for operating mobile camp units, kitchen facilities, and sanitation services to deliver operational living quarters and essential support services throughout the spring planting window. The contract requires strict adherence to the BC Industrial Camp Standards and the Employment Standards Act. Interested parties must submit their responses by November 25, 2026, for this project managed by the Province of British Columbia.

BC Timber Sales Branch

POSTED

DEADLINE

Hotel Room AccommodationsThis subcontract, managed by the Navsup Flt Logistics Ctr Norfolk under the Department of Defense, provides hotel room blocks and facilities for prime contractors supporting US Navy hospitality projects for the USNA Gift Fund. The services are centered in Annapolis, Maryland, and are required for the duration of an event taking place from December 8th to 10th. The selected provider must deliver confirmed room reservations for registered guests while adhering to standard hospitality industry lodging standards. This opportunity falls under NAICS code 721110, with a response deadline set for October 29, 2026.

Navsup Flt Logistics Ctr Norfolk

POSTED

7 days ago

DEADLINE

in about 21 hours

AI Contract Overview

The Indiana Department of Labor is seeking bids from qualified respondents to provide comprehensive conference services for the Occupational Safety and Health State Plan Association Conference scheduled for June 1-3, 2026, in Indianapolis, IN. The scope includes reserving hotel accommodations for 70 attendees at the per diem rate of $133 per night, securing meeting space configured in a U-shape, and providing catering services such as breakfast, snacks, water, and coffee over the three-day event. Additionally, bidders must supply and set up all necessary audio-visual equipment, including projectors, microphones, mixers, and technical support for setup and teardown, with specific milestones such as a venue walkthrough on June 1. The conference's location must be within walking distance of the Indiana Government Center, and all services should adhere to the specified schedule, starting at 7:30 AM and concluding around 5:00 PM on the meeting days. Proposals must be submitted via email to the designated contact by December 8, 2025, including a signed solicitation package and detailed pricing for each deliverable. The contract incorporates numerous state-specific clauses requiring compliance with applicable laws, nondiscrimination policies, drug-free workplace standards, and insurance requirements, but does not reference FAR clauses explicitly. The procurement emphasizes lowest responsive bid evaluation, with award based on the lowest price meeting all specifications, and includes provisions for termination, funding cancellation, and responsible contractor requirements. The total estimated contract value ranges from $50,000 to $150,000, primarily driven by the hotel accommodations and event services, with detailed deliverables outlined but not individually priced beyond the hotel rooms. The agreement is governed by Indiana law, with payments made in arrears via electronic funds transfer, and all goods and services are to be delivered FOB destination within the specified schedule, ensuring strict conformance to the outlined specifications and milestones.

General Info

Agency

Indiana → Labor

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

IN, USA

Set-Aside

NONE

Documents

June 1-3, 2026 OSHSPA Conference RFQ

4 pages · rfq

High

OSHSPA Meeting RFQ Statement of Work

1 page · sow

High

Request for Quotation 002250000086083 - Indiana Dept of Labor Conference Services

13 pages · rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedNov 5

Solicitation

Response DeadlineDec 8

Deadline has passed

Submission Closed

12/08/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyIndiana → Labor

Contacts1 person available

OfficeN/A

Organization / AgencyIndiana → Labor

Office AddressN/A

Contacts

R. H. OwensPoint of Contact

contact@example.gov

Full Description

Project Description.The Indiana Department of Labor is seeking through a competitive bidding process respondents who can satisfy the state’s need for the June 1-3, 2026 Occupational Safety and Health State Plan Association Conference in Indianapolis, IN. Respondents may bid on all project deliverables or individual project deliverables.General Requirements.Dates: June 1 – 3, 2026The conference must be held within walking distance of the Indiana Government Center at 402 W Washington St, Indianapolis, IN 46204. The conference is held over three days. The first day is a travel and registration day. The second and third days are for meetings. Hotel rooms for 70 attendees must be at the per diem rate of $133.00. Meeting space on site at the hotel must accommodate attendees set up for a U shape. Morning and afternoon snacks on each day of the conference will be provided as well as coffee and water throughout the day. Audio and visual services must include all items and setup necessary, including one podium with a projector set up on either side that can connect to a laptop and one microphone that can be turned on and off.Project Deliverables.1. Hotel rooms for seventy (70) attendees at $133.00 per night for June 1 and June 2, 2026.2. Registration space for June 1 and June 2 including one table and two chairs.3. Meeting space for seventy (70) attendees setup in a U shape.4. Morning and afternoon snacks for June 2 and June 3.5. Breakfast for June 2 and June 3.6. Water and coffee service for June 2 and June 3.7. Audio and visual rigging, power, and service techs for setup and teardown.8. Media projector package, wired microphone with on/off switch, desktop microphone stand, microphone cable, podium microphone, digital mixer board, digital snake, audio-visual tech to manage event, and delivery, setup, and teardown.Delivery Schedule and Milestones.1. Provider of venue space will schedule a walkthrough of completed setup of the meeting space with the agency on June 1.2. Provider of audio and visual equipment will complete setup on June 1.3. Start time on June 2 and June 3 is 7:30 AM Eastern Time.4. End time on June 2 and June 3 is estimated to be 5:00 PM Eastern Time.Bid Instructions. Respondents must submit completed bids to contact@example.gov no later than December 8th, 2025 at 1:00 pm Eastern Time. Completed bids must include:1. Solicitation package completed and signed by respondent.2. Quote with prices for each project deliverable to be considered.

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