Just-In-Time Expendable Office Supplies

The U.S. Embassy Nicosia, under the Department of State, is soliciting bids for Just-In-Time Expendable Office Supplies under Solicitation Number 19CY6026Q0013, issued on April 24, 2026, with responses due by May 26, 2026. This is an indefinite-delivery/indefinite-quantity (IDIQ) firm-fixed-price contract with a 12-month base period and up to four optional renewal periods, including a potential six-month extension, allowing for continuous supply of office items across a total contract term of up to five years. Deliverables include a comprehensive list of over 100 standardized office supplies—from highlighters and notebooks to laminating pouches, markers, and mechanical pencils—delivered on an as-needed basis to the embassy compound in Engomi, Lefkosía, Cyprus. The contractor is required to operate under a strict delivery window of 0900–1200 hours, Monday through Friday, with all pricing inclusive of labor, materials, overhead, and transportation to the destination. Evaluation will follow the Lowest Price Technically Acceptable (LPTA) methodology, where technical acceptability and responsibility are prerequisites and award is based solely on the lowest offer. The contract enforces a robust set of compliance clauses under the Federal Acquisition Regulation, including strict prohibitions on utilizing products or services from Kaspersky Lab, ByteDance, and other designated foreign adversaries, alongside mandatory adherence to Buy American and Trade Agreements Act requirements. Offerors must certify their small business status, provide a Unique Entity Identifier and CAGE code, and affirm compliance with labor, equal opportunity, trafficking in persons, and cybersecurity standards. Invoicing is electronic-only via email to [email hidden] in Excel format, with detailed monthly submissions required and no VAT permitted due to U.S. Government tax exemption. The Government retains full authority for inspection and acceptance at the delivery site, with quality assurance governed by a formal surveillance plan aligned with FAR and DOSAR provisions. Packaging, labeling, and barcoding standards are not formally specified, and no military specifications apply. Subcontracting is permitted but requires flow-down of all compliance clauses, and the contractor must not use Department of State logos or misrepresent their status. The total estimated value of the contract is not disclosed, though a non-core items allowance of €3,000 per period is noted. All submissions must be