Karcher Vacuum Pack and Accessories

This solicitation, under number IO479908, is for the procurement of Karcher Vacuum Pack and Accessories and is restricted exclusively to small businesses through a Total Small Business Set-Aside as defined under FAR 19.5, with the NAICS code 449210. Offers must be submitted via email to iorlando@bnl.gov and must include a detailed quote and the signed Quotation Pricing Sheet (Enclosure C); no other documents are requested at the bidding stage. The procurement operates under a Firm Fixed Price structure with FOB Destination, Frt Prepaid terms and Net 30 payment conditions in USD. The place of performance is Brookhaven National Laboratory in Upton, New York, with deliveries required to be made to Building 98, Rochester St, Upton, NY 11973. All items must strictly conform to the specifications and quantities listed in the Draft Purchase Order (Enclosure A), with no substitutions or equivalents permitted. Offerors must be registered in the System for Award Management (SAM) with a valid Unique Entity ID, and foreign vendors must complete AMS Form-050. The contract includes mandatory compliance with FAR clauses covering executive compensation reporting, responsibility certifications, Buy American requirements, and affirmative action. Suppliers must maintain an ISO 9001 certified or equivalent quality system and qualify all special processes such as welding, plating, or heat treating through documented, pre-approved procedures and trained personnel. Items must be packaged and labeled in full compliance with ASTM D 3951, with clear identification of PO numbers, packing slips on the exterior of boxes, and no shipment insurance or declared value permitted. Hazardous and perishable materials require specific labeling per 29 CFR 1910.1200, and ESD-sensitive items must be properly protected and marked. Items with limited shelf life must arrive with at least three-quarters of their usable life remaining, and large shipments (over 3,000 lbs, 8 feet in any dimension, or with high center of gravity) require three days’ advance notice to WarehouseOperations@bnl.gov. Invoices must be submitted electronically in PDF format to APINVOICES@bnl.gov, include the PO number, price, and item description, and be clearly marked as “Final” when applicable. Offerors failing to meet technical requirements, include all required documentation, or take exceptions to terms will be deemed non-responsive. Award will be made to the lowest