PURCHASINGCITY OF SULPHURSULPHUR, LA. 70663Is accepting bids on:KNUCKLEBOOM TRASH LOADER, DUMP BODY, AND SIDE LOADINGTROUGHThis proposal will be received ERK OF THE COUNCIL101 N. HUNTINGTON ST.SULPHUR, LA. 70663UNTILWednesday, September 3rd10:00 ICH TIME BIDS WILL BE PUBLICLY OPENED AND READALOUDAdvertisement in the Official JournalSouthwest Daily NewsTHIS IS THE BID PROPOSAL OFFIRM: _______________________________________________________________ADDRESS: __________________________________________________________DATE: ______________________________________________________________TELEPHONE: _________________________________________________________FAX: ___________________________________________________________CITY OF SULPHURPURCHASING REGULATIONS1. BID FORMS: The City assumes no responsibility for failure to send proposals. Proposalsand specifications can be obtained at the Purchasing Department or electronically atwww.centralauctionhouse.com. Full information or any questions answered by contactingthe Purchasing Department, 101 N Huntington St., Sulphur, LA 70663.a) Bidders are advised to familiarize themselves with these purchasing regulations of theCity of Sulphur and particularly those provisions with respect to strict compliance withthe bid proposal. These bid proposal forms shall remain together with the completecontract documents as originally issued. Copies of addenda, if any, shall be attached tothe complete forms submitted. Altered or incomplete proposals, or use of substituteforms or documents, will render the bid irregular.b) In an effort to streamline the process for contracting with the City of Sulphur and inaccordance with Act No. 590 of the 2008 Regular Session of the Louisiana Legislature,electronic copies of bid solicitation documents, including general and technicalspecifications, and technical drawings or plans, bid/proposal forms, submittalinstructions, and any addenda revisions to the original specifications may be viewedonline, downloaded and printed. The new system will provide prospective biddersquicker access to solicitation information and documents. Bidders must self-registeronline. This information may be accessed through www.centralauctionhouse.com.c) Bids may be submitted on forms furnished by this office fully filled in as to the deliverydate etc. An original signature is to be affixed to each copy of the bid submitted to theClerk of the Council, City Hall. The bidder shall be responsible for all errors oromissions in proposal.2. LATE BIDS: No bid under any circumstances will be received or considered after theappointed hour. The method of delivery of the bid is the responsibility of the bidder. At anytime prior to the schedule closing time for receipt of proposals, any bidder may withdrawhis proposal. After scheduled closing time for receipt of proposals or before award of thecontract, no bidder will be permitted to withdraw his proposal unless said award is delayedfor a period exceeding thirty (30) days.3. TAXES: All purchases made directly by the City of Sulphur are exempt from all taxes.Purchases made by contractors or subcontractors, on behalf of the City of Sulphur for Cityprojects, are subject to all applicable sales tax.4. Each BID MUST BE ACCOMPANIED BY A CERTIFIED CHECK, CASHIER’SCHECK, OR BIDDERS BOND. BIDS SUBMITTED WITHOUT BIDDERS BONDWILL BE REJECTED. BID BONDS SUBMITTED MUST BE IN ACCORDANCEWITH ACT 139 WHICH REQUIRES THAT BID BONDS BE FROM SURETY ORINSURANCE COMPANIES INCLUDED IN THE U. S. TREASURY DEPARTMENT’SFINANCIAL MANAGEMENT SERVICE LIST OR BY A LOUISIANA DOMICILEDINSURANCE COMPANY WITH AT LEAST AN A- RATING IN THE A.M. BEST’SKEY RATING GUIDE. Amount shall be not less than five percent (5%) of the total bid ortwo thousand dollars ($2,000.00) (whichever is the lesser amount) and made payable to theCITY OF SULPHUR. In the case of items FOR SALE BY THE CITY OF SULPHUR, thesuccessful bidder will be required to deposit CASH, CERTIFIED CHECK, ORCASHIER’S CHECK in the full amount immediately upon notification of acceptance(check made payable to the CITY OF SULPHUR). Surplus sale items offered as, is, whereis. This provision does NOT apply to bids for labor only.5. Any proposal for construction or doing of public work shall require a written contract,certificates of liability of insurance, and a Performance bond.6. NET PRICES: Bid prices, unless otherwise specified, must be net including alltransportation and handling charges fully prepaid by contractor to destination and subjectonly to cash discount. Bid prices shall be firm for acceptance for a minimum of forty-five(45) days. Bids containing “payment in advance” or “C.O.D.” requirements may berejected. Payments on the awarded bids shall be made upon delivery of equipment, suppliesand/or services in accordance with the established “NET 30” payment procedures of theDepartment of Finance of the City of Sulphur.7. NEW PRODUCTS: Unless specifically called for in the solicitation, all products for purchaseshall be new, never previously used, and the current model and/or packaging. Noremanufactured, demonstrator, used or irregular product shall be considered for purchaseunless otherwise specified in the invitation. The manufacturer’s standard warranty shall applyunless otherwise specified in the invitation.8. The city reserves the right to divide items to avail themselves of the lowest bid. Bids willbe evaluated by the City based on cost, quality, and adaptability of the particular material.The City reserves the right to reject any or all bids, waive any technicalities, and select thematerial that best suits their need, whether the price is the lowest or not.9. Paper bids are to be submitted in a SEALED ENVELOPE to the Clerk of the Council, CityHall, 101 N Huntington Street, Sulphur, Louisiana 70663, on or before date and timespecified in the proposal. The outside of the sealed envelope must reflect the name of thebidder, the item(s) for which the bid is submitted (see cover page of bid proposal). Themethod of submission of the bid is the responsibility of the bidder.10. When applicable, if item, product and/or service are not available locally, according to StateBid Laws: Louisiana Revised Statue 38:2251: preference is hereby given to materials,supplies, and provisions, produced, manufactured, or grown in Louisiana, quality beingequal to articles offered by competitors outside of the State.11. DELIVERY DEFAULT: Forfeiture of the successful bidder’s cashier’s check or certifiedcheck could result upon failure to deliver by firm delivery date quoted in bid unlessextension of time is approved by the Mayor. If a bid bond is furnished, and the contractorfails to deliver by firm delivery date quoted in bid (unless extension of time is approved bythe Mayor), the contractor will make payment in the amount of five percent (5%) of his bidprice, within fifteen (15) days after written notice is given. Should it be necessary to file suitfor collection thereof, attorney’s fees in the amount of twenty-five percent (25%) of theamount of the bid bond shall be due and payable.12. The undersigned certifies that he has carefully examined the instructions to bidders, terms,and specifications applicable to and made part of this proposal. He further certifies that theprices shown in the schedule of items on which he is bidding are in full accordance with theconditions, terms, and specifications of this proposal, and that any exceptions taken theretomay disqualify this bid.SIGNED: ___________________________________________________________DATED: ___________________________________________________________
