Laboratory Equipment and Supplies - Negotiated Contract Bid. Proposal Must Be Submitted By: July 15, 2026 at 3:00 p.m. CST

This contract solicitation, identified as 1130-26-R-NBID-00019, is issued by the State of Mississippi through its Office of Purchasing, Travel, and Fleet Management for the procurement of laboratory equipment and supplies on a negotiated, catalog-based pricing model. The solicitation, posted on June 1, 2026, requires proposals to be submitted electronically via the state’s MAGIC e-procurement system no later than July 15, 2026, at 3:00 p.m. CST. Compliance with all formatting, completeness, and timeliness requirements is mandatory, with failure to meet any of the pass/fail gates—including submission of a signed proposal letter, accurate purchase summary, and completed attestation form—resulting in disqualification. Manufacturers must be registered in Mississippi’s MAGIC system, hold a current W-9 on file, be registered with the Mississippi Secretary of State, and certify they are not debarred or suspended from state contracting. The contract period runs from October 1, 2026, to September 30, 2027, with no renewal options, and all supplied items must meet or exceed specified quality, construction, and performance standards. Pricing must reflect a minimum 10% discount off the manufacturer’s suggested retail price, and all prices are firm for the entire contract term with no increases permitted. All shipments must be delivered F.O.B. Destination, with the manufacturer responsible for all freight and shipping costs, which are non-reimbursable. The scope covers a broad range of laboratory items including chemicals, glassware, plastic and ceramic ware, specialized apparatus such as Kjeldahl and Soxhlet digestors, electrophoresis supplies, furnaces, ovens, melting point apparatus, and packaging materials like nylon, polyester, and polypropylene bags, as well as hazardous material labels. Contractors must provide price lists, internal catalog spreadsheets with full descriptions including special packaging details, and adhere to specific reporting requirements. Invoices must be submitted electronically, and payment is governed by Mississippi Code Section 31-7-305(3), allowing up to 45 days for settlement without penalty. The State is exempt from all taxes, and payment must be in U.S. currency. Contractors are required to indemnify the State against claims, maintain records for three years after final payment (or longer if litigation or audit is pending), and permit unimpeded access to