Landscaping, Grounds and Irrigation Grounds Maintenance

Houston City College is soliciting proposals for Landscaping, Grounds, and Irrigation Maintenance Services under RFP 27-02. The contract is designed for a two-year initial term with three optional one-year renewals, with an estimated annual spend of 1,000,000 dollars. Services will be provided on an as-needed basis across various service areas, including the Houston, Katy, Spring Branch, and Alief Independent School Districts, as well as the Stafford Municipal District and portions of Missouri City. Proposals must be submitted electronically via the Bonfire portal by October 20, 2026, at 2:00 P.M. CDT. The scope of work requires a licensed irrigator to perform monthly inspections and maintenance, with strict response times of two hours for emergencies and four hours for non-emergencies. Contractors must provide a project manager for quality control, submit a written deficiency report within 45 days of contract execution, and adhere to specific equipment standards such as using monofilament trimmers and cyclone fertilizer spreaders. Award decisions will be made by the HCC Board of Trustees based on best value, considering both price and technical qualifications. Administrative requirements include maintaining public liability, property damage, and worker compensation insurance, as well as submitting a written safety plan before starting work. Invoicing is processed through the Accounts Payable Department with net 30-day payment terms, and documentation of small business participation is required for all invoices. The selection process involves a subjective evaluation by a committee, and HCC reserves the right to negotiate terms and fees with the highest-ranked responder.