Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The City of Saint Paul is soliciting bids for solicitation 1764, the RFB-PARKS-2027 Citywide Tree Planting project. The selected contractor will provide all labor, equipment, and materials for the annual planting of various tree species, including a wide array of oaks, maples, elms, and lindens, all requiring a minimum 1.5-inch caliper. The scope of work encompasses site preparation, excavation of planting pits, debris disposal, and site restoration, with all operations adhering to ANSI A300 Part 6 and ANSI Z133 standards. The contract is awarded to the lowest responsible bidder based on the Total Base Bid.
Key administrative requirements include compliance with Davis-Bacon prevailing wage laws, the submission of certified payroll via LCPtracker, and adherence to the Vendor Outreach Program for local small, minority, and women-owned businesses. The contractor must provide a qualified on-site foreperson with a MnDOT Landscape Specialist Certification. Performance is subject to strict quality standards under ANSI Z60.1-2014 and the Minnesota Nursery and Landscape Act. The City employs a two-stage acceptance process consisting of Provisional Acceptance following an initial inspection and Final Acceptance after a designated guarantee period. Failure to complete work by the planting deadline results in liquidated damages of 1,000 dollars per calendar day. Responses must be submitted electronically via the Supplier Portal by December 2, 2026, at 2:00 PM Central Time.
General Info
Saint Paul seeks bids for a citywide tree planting and site restoration project.
PDF, High priority: read this firstwage-determination
HighAI Summary for 2027 Tree Planting Wage Decision - Minnesota Department of Labor and Industry: Prevailing wage notice from the Minnesota Department of Labor and Industry for state-funded Highway and Heavy construction projects in Region 09 (including Anoka, Carver, Chisago, Dakota, Hennepin, Ramsey, Scott, and Washington counties). The document specifies minimum hourly basic and fringe rates for various labor classes and equipment operators, with effective dates starting 2025-11-03 and revisions on 2025-12-01.
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PDF, High priority: read this first4 pages · specifications
HighAI Summary for AAEEO Specification 2025 - Affirmative Action and Workforce Participation Goals: This document, titled AAEEO Specification 2025, outlines the Affirmative Action and Equal Employment Opportunity (AA/EEO) contract specifications for contractors working with the City of Saint Paul. It defines key terms, contractor requirements for submitting an Affirmative Action Plan (AAP) and associated fees, and compliance monitoring procedures. The document includes workforce participation goals for construction contracts funded by the City, specifying 32% minority and 20% female participation in total project hours. It details contractor responsibilities, reporting requirements, and consequences for non-compliance. The document also provides contact information for the AA/EEO Contract Compliance Officer and includes a mandatory workforce participation goals projection form for contractors to complete.
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PDF, High priority: read this firstspecifications
HighAI Summary for City of Saint Paul Citywide Tree Planting Specifications (Event 1764): Technical specifications for the annual planting of trees within the City of Saint Paul, Event No. 1764. The document outlines requirements for labor, equipment, materials, nursery stock quality, planting procedures, and inspection/acceptance criteria. It includes detailed sections on utility coordination, street closures, and contract stipulations regarding award and payment.
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XLSX, High priority: read this firstbid-schedule
HighAI Summary for City of Saint Paul Event 1764 Citywide Tree Planting Bid Sheet: A formal bid form for Event 1764, Citywide Tree Planting for the City of Saint Paul. The document specifies a unit price schedule for various tree species and categories (1.5-inch minimum caliper stock), including estimated quantities and requirements for installed unit pricing. It includes instructions for submission via Excel and defines the Total Base Bid calculation method.
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PDF, High priority: read this first7 pages · instructions
HighAI Summary for City of Saint Paul Supplier Instructions and Requirements: This document provides detailed instructions and requirements for suppliers responding to solicitations from the City of Saint Paul. It includes guidance on using the Supplier Portal for submissions, vendor registration, notification of solicitations, and the prohibition of phone inquiries. The document outlines procedures for submitting questions, handling addenda, modifying responses, and submitting proposals. It also specifies mandatory forms such as the Vendor Outreach Program Questionnaire and Financial Interest Affidavit. Response requirements include maintaining open responses for at least 60 days and the City's rights to reject responses, request additional information, cancel solicitations, and waive minor deviations. The document emphasizes the supplier's responsibility for submission costs and adherence to all instructions to avoid disqualification.
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PDF, High priority: read this firstwage-determination
HighAI Summary for LDB General Specs - City of Saint Paul Wage Requirements: This document outlines the labor and wage compliance requirements for developers and contractors working on projects in Saint Paul, MN. It specifies adherence to the Little Davis-Bacon Ordinance and Minnesota Statutes, detailing rules for minimum wage, overtime, apprentice ratios, and truck rental rates. It includes specific truck rental rate certifications effective December 22, 2025, and defines eligible fringe benefits.
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PDF, High priority: read this first5 pages · responsible-contractor-form
HighAI Summary for Responsible Contractor Verification and Certification of Compliance Form: This document is the Responsible Contractor Verification and Certification of Compliance form required for construction projects under Minnesota law (Minn. Stat. § 16C.285). It outlines the minimum criteria contractors must meet to be considered responsible, including compliance with workers' compensation, tax registration, wage laws, and licensing requirements. The form must be submitted with the solicitation response, and failure to do so results in rejection. It also details verification requirements for subcontractors and motor carriers, including signed statements under oath verifying compliance. The document references statutory changes from Minnesota Laws 2015, chapter 64, and includes provisions for supplemental verifications and responsibilities related to false statements. This form is critical for ensuring contractor eligibility and compliance before contract award.
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PDF, Low priority2 pages · other
LowAI Summary for City of Saint Paul Bid Protest Procedures for Procurements $175,000 and Over: This document outlines the procedures for filing and processing bid protests related to City of Saint Paul procurements valued at $175,000 and over. It emphasizes fairness in the solicitation process and encourages informal resolution before formal written protests. The protest must include detailed information such as protester identity, project and contract details, grounds for protest with legal references, supporting evidence, and requested relief. Protests must be filed within five days of award, and decisions are issued within ten working days by the Director of HREEO in consultation with the CAO. Contact information for questions is provided.
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PDF, Low priority1 page · other
LowAI Summary for How to Access the Current CERT Directory Instructions 2021-10-07: This document provides step-by-step instructions on how to access and download the current CERT Directory from the website https://cert.smwbe.com/. It explains how to search for vendors by business name, description, commodity code, or location, and how to download filtered search results in Excel or CSV format. The document also includes contact information for further assistance from a CERT specialist. The version date is October 7, 2021.
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PDF, Low priorityother
LowAI Summary for How to Modify an Event Response - City of Saint Paul Supplier Portal Guide: This document is a user guide from the City of Saint Paul explaining how suppliers can modify their event responses through the supplier portal at www.stpaulbids.com. It provides step-by-step instructions for logging in, locating responses, confirming modifications, viewing responses, modifying and submitting responses, and optionally withdrawing a response. The guide includes details on navigating the portal interface, confirmation dialogs, and submission deadlines. It also references terms and conditions and contact information for assistance. The document is intended to assist suppliers in managing their bids and responses effectively within the portal system.
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PDF, Low priorityother
LowAI Summary for How to Respond to an Event 2026 - City of Saint Paul Supplier Guide: This document is a step-by-step guide from the City of Saint Paul on how suppliers can respond to procurement events through their online portal. It covers logging into the supplier account, browsing and viewing events, submitting questions, accepting terms and conditions, responding to questions, entering line responses, bid bonds, attaching additional documents, and submitting the final response. The guide includes instructions on navigating the portal, managing attachments, and ensuring all required fields and questions are completed before submission. The document is intended to assist suppliers in properly submitting bids or proposals for events listed on the city's procurement platform.
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PDF, Low priority7 pages · special-notice
LowAI Summary for Registering for the Supplier Portal 2026: This document provides step-by-step instructions for registering as a supplier on the City of St. Paul's supplier portal for the year 2026. It covers initial registration, entering contact information, selecting commodity and optional diversity codes, and responding to required questions. The document also includes a FAQ section addressing common issues such as profile completion, updating information, browser recommendations, and contact information for support.
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PDF, Low priority4 pages · other
LowAI Summary for Resetting Your Supplier Password Instructions 2026: This document provides step-by-step instructions for suppliers to reset their password on the www.stpaulbids.com website. It includes accessing the sign-in page, using the 'Forgot Password' function, entering the username, answering a security question, and setting a new password. The document is intended to assist users in regaining access to their accounts and includes a contact email for username recovery.
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XLSX, Low priority1 page · other
LowAI Summary for Vendor Outreach Program ID Sheet: This document is a form required for the Vendor Outreach Program, Labor Standards, AA/EEO, and HUD Section 3 compliance. It is used to identify all subcontractors and material suppliers intended for use on a project, including certification status such as Minority Owned, Women Owned, Small, and Section 3 businesses. The form includes fields for vendor contact information, certification status, nature of work, estimated start and end dates, and contract amounts. It is submitted to the Contract Compliance & Business Development office in Saint Paul, MN. The form must be updated and resubmitted when changes occur in the subcontractor list.
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PDF, Low priority6 pages · other
LowAI Summary for Vendor Outreach Program (VOP) Bid Specifications: This document outlines the Vendor Outreach Program (VOP) administered by the Department of Human Rights & Equal Economic Opportunity in Saint Paul. The VOP aims to encourage contracting with local small businesses, particularly CERT certified businesses, on contracts over $50,000. It details program goals, certification criteria, and good faith effort standards as per Chapter 84 of the Saint Paul Administrative Code. The document includes procedures for compliance, reporting, and consequences for failing to meet participation goals. It serves as a guideline for contractors to engage local small businesses and meet VOP requirements throughout the contract lifecycle.
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These specifications, together with any attached publications, govern the annual planting of trees within the City of Saint Paul (hereinafter “City”) by the contract awardee (hereinafter “Contractor”) under the City Terms and Conditions Labor Master Contract (hereinafter “Contract”). Where these specifications do not address a specific condition or circumstance, the Contractor shall perform the work in accordance with accepted industry best practices and as directed in writing by the City. Addenda if any shall be posted on Wednesday, November 25th, 2026. The City reserves the right to reject any and all bids and to waive any bids received without explanation. THE TIME LISTED ABOVE FOR CLOSING REFLECTS THE TIME ZONE IN WHICH YOUR COMPUTER IS SET TO. THE CLOSING TIME FOR THIS EVENT IS 2:00:00 P.M CENTRAL TIME ZONE.
