Landscaping Services for District Properties – Sealed Bid Invitation

The Hamilton-Wenham Regional School District in Massachusetts is soliciting sealed bids for comprehensive landscaping maintenance services across its properties, with an estimated contract value between $50,000 and $150,000. The scope includes routine tasks such as mowing, trimming, edging, mulching, planting, fertilizing, seasonal cleanup, pruning, and debris removal, requiring the contractor to furnish all labor, equipment, and supervision. Bidders must comply with Massachusetts General Laws, Chapter 30B, which governs municipal procurement, and possess all necessary licenses and certifications, proof of which must be provided upon request. The bidding process is structured around a mandatory pre-bid meeting scheduled for August 8, 2025, with bids due by 2:30 PM on August 18, 2025, at the District’s main office. Each bid must include a deposit of at least 5% of the bid amount, payable via check or bid bond, and bids are valid for 30 days post-submission. The District reserves the right to accept or reject any bids and waive informalities, with the award based on the lowest responsive and responsible bid. The procurement is governed solely by Massachusetts law, with no federal FAR clauses referenced. Supporting documents, including specifications and bid forms, are available electronically from August 4, 2025, and must be submitted in sealed envelopes clearly labeled with the bidder’s name and project title. The process emphasizes transparency and compliance, with all communications managed through the District’s designated contact, Vincent Leone. The contract emphasizes adherence to legal licensing requirements, with no explicit provisions for security clearances, special certifications beyond licensing, or detailed performance periods specified in the available documentation. Overall, the solicitation emphasizes competitive bidding under state law, ensuring that qualified landscaping contractors can submit responsive bids for the District’s grounds maintenance needs.