Landscaping Services for Lake County Housing Authority Properties

The Lake County Housing Authority is soliciting bids for landscaping services across its property sites under solicitation IFB-26-0001, with a two-year base term and the option for one additional one-year extension. The performance period is segmented seasonally: Year 1 runs from June 2, 2026, to September 30, 2026, and Year 2 from April 19, 2027, to September 30, 2027. All bids must be submitted electronically through the eProcurement Housing Agency Marketplace portal by the deadline of May 21, 2026, at 12:00 p.m. CST, with no physical or late submissions accepted. Bidders are required to attend scheduled site tours on May 12 and May 13, 2026, covering groups of properties, and must direct all questions exclusively through the portal’s Q&A system to ensure transparency and centralized recordkeeping. Proposals must strictly follow the required tabbed electronic format outlined in Section 3.0 and must not include any fee or cost information within the bid tab structure, as doing so may lead to disqualification. The contract value is governed by HUD’s Indefinite Quantity Contract thresholds, with an annual minimum of $2,000 and a not-to-exceed maximum of $200,000 per year. The work encompasses comprehensive landscaping services including labor, materials, equipment, and utilities to meet all specifications outlined in the contract documents, with performance evaluated on-site at the designated properties. Compliance with federal regulations is mandatory, including adherence to the Davis-Bacon Act through the HUD-92448 Prevailing Wage Certificate, Equal Employment Opportunity prohibitions, and Section 3 employment preferences for low- and very low-income residents. Bidders must submit a suite of HUD-mandated certifications and forms electronically, including HUD-5369-C, HUD-5369-A, and Section 3 participation documentation, with affirmative responses triggering supplemental disclosures such as SF-LLL for lobbying activities or a Non-Collusive Affidavit. The award will be made to the top-rated responsive and responsible proposer using a trade-off evaluation process, not on a lowest-price technically acceptable basis, considering qualifications, experience, financial stability, and overall merit alongside cost. The Lake County Housing Authority, operating under HUD oversight, acts as the contracting agency with Stacy Davis Wynn