Laptop Protection Services

The University of Texas Health Science Center at San Antonio is seeking qualified vendors to provide a comprehensive secondary laptop insurance protection plan for students in the School of Dentistry, covering accidental damage, loss, and theft of student-owned Apple and Dell laptops. This plan is designed to augment existing manufacturer warranties and protection programs without guaranteeing any minimum or maximum volume of usage. Proposals must be submitted electronically through the Euna procurement portal by 3:00 PM Central Time on May 28, 2026, and must include mandatory documents such as the Execution of Offer, Pricing Schedule, HUB Subcontracting Plan, General Terms and Conditions, and responses to specifications and additional questions. All proposers must submit summary resumes for key personnel, demonstrate compliance with federal and state regulations including FERPA, OSHA, and prohibitions on covered telecommunications equipment, and show adherence to Texas laws regarding tax exemptions, certificates of interested parties, and historically underutilized business (HUB) subcontracting requirements. The contract will have an initial three-year term with the possibility of two one-year renewal options, and payments will be processed via ACH upon receipt of properly formatted invoices referencing a purchase order number and a completed HUB Subcontracting Plan Progress Assessment Report. Evaluation of proposals will be based on a weighted trade-off methodology totaling 100 points, prioritizing cost (24 points), reputation (21 points), quality (21 points), and alignment with university needs (21 points), followed by past relationship with the University (13 points) and exceptions to contract terms (5 points). No Low Price Technically Acceptable approach will be used; the most advantageous proposal overall will be selected. Contractors must comply with stringent administrative and legal obligations, including executing the FERPA Confidentiality and Security Addendum, maintaining valid occupational licenses, ensuring all personnel have passed criminal background checks, and submitting required documentation such as IRS Form W-9 for ACH payments. Performance will occur at the University’s campus in San Antonio, and the contract is subject to availability of state appropriations. No formal COR, COTR, or PCO positions are designated, and administration is overseen by the Sr. Director of Supply Chain Management. Proposers may include additional services or benefits beyond the RFP scope if directly related, and must have a documented contingency or disaster recovery plan. All submissions must be completed through the Euna portal, with paper, fax, or email submissions strictly prohibited.