Lead Service Line Replacement Program Contract E

Notice to Bidders Bid Number 25-010 Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Friday, October 3, 2025, for the City of Elgin’s Year 4 Lead Service Line Replacement Program – Contract E. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal. A public reading of the bids will be performed by the City via a Zoom meeting on Friday, October 3, 2025, at 3:00 P.M. The Zoom link is: https://us06web.zoom.us/j/8382765568 An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM on October 3, 2025, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 10:00 AM, local time, Thursday, September 11, 2025, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123. The scope of work consists of the installation of approximately 90 lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents. The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. This project is being funded by a United States Environmental Protection Agency (USEPA) Grant and is therefore subject to compliance with the Davis-Bacon Act, American Iron and Steel (AIS), and Build America Buy America (BABA). Further, this project is subject to the regulations stipulated by 2 CFR 200.322 for domestic preference for procurement, and as appropriate and to the extent consistent with law, the Bidder must, to the greatest extent practicable under this Award provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The City of Elgin in accordance with the laws of the State of Illinois, hereby notifies all Bidders that it will affirmatively ensure that the contract(s) entered into pursuant to this Notice will be awarded to the successful Bidders without discrimination on the ground of race, color, religion, sex, age, sexual orientation, marital status, disability, familial status or national origin. The State of Illinois requires under Public Works contracts that the general prevailing rate of wages in this locality be paid for each craft or type of worker hereunder. This requirement is in accordance with The Prevailing Wage Act (820 ILCS 130) as amended. The City of Elgin reserves the right to reject any or all submittals or to accept the submittal(s) deemed most advantageous to the City. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at +1 (555) 000-0000 or contact@example.gov. Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at contact@example.gov. Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at contact@example.gov no later than September 26, 2025, at 4:00 pm. Dated: September 4, 2025 Nick Etminan Purchasing Officer City of Elgin