League Management Platform

Arlington County, Virginia, is soliciting bids for a production-ready, hosted, cloud-based league management platform to administer athletic programs, leagues, tournaments, and participant registration. The selected vendor will provide a commercially available off-the-shelf solution including software licensing, hosting, implementation, configuration, training, maintenance, and technical support. The platform must be accessible via modern web browsers and mobile-responsive interfaces, requiring no local installation by the County. Key deliverables include integrated payment processing, with the contractor required to remit collected registration and program fees to the County via ACH on a weekly or more frequent basis. The solicitation, identified as N1487, has a response deadline of September 8, 2026, at 3:00 PM EST, with submissions required through the PRISM+ portal. Bidders must provide a signed bid form, three client references, and pricing via Attachment A, with options for either per-transaction or annual all-inclusive pricing. The contract includes a one-year warranty against defects and may be renewed for additional 12-month periods. Vendors must comply with ADA standards, maintain a Non-Disclosure and Data Security Agreement, and certify they are authorized to transact business in the Commonwealth of Virginia. Evaluation and award are managed by Procurement Officer Sheri Butler.