This Solicitation opportunity from Texas was posted on August 16, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Lease and Service of Copier Machines (5 yr.) 2024-2029

Closed

RFP-IT-2024-019State & Local

Submission Closed08/30/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

New

SLED

Multifunction Devices and Lease Services

Solicitation # 26-28

BakerRipley is soliciting proposals under RFP 26-28 for Multifunction Devices and Lease Services to support approximately 25 locations in Texas. The scope of work includes the provision of black-and-white and color multifunction devices via a 60-month lease, comprehensive maintenance covering all parts and labor, and a secure online portal for fleet management and invoicing. Key performance requirements include delivering equipment within 30 working days of a purchase order, ensuring network connectivity within two business days of delivery, and shipping supplies within one to five working days. Interested vendors must attend a mandatory conference on November 18, 2026, and may participate in site visits between October 26 and November 13, 2026. Proposals are due by December 30, 2026, at 10:00 AM CT and must be submitted electronically to Ashia Brown. A complete submission requires a vendor questionnaire, an Excel bid sheet, and ten signed certification forms covering areas such as conflicts of interest, drug-free workplace, and debarment. Award decisions will be based on the most advantageous proposal, evaluated through a weighted scoring system focusing on customer service (25%), cost effectiveness (25%), vendor experience (15%), back-office administration (15%), company narrative (10%), and safety and training (10%). The contract includes specific legal protections, such as a non-appropriation of funds clause allowing termination with 30 days' notice if funding is withdrawn, and a requirement for vendors to provide up to 90 days of transitional service upon contract expiration. Vendors must maintain significant insurance coverages, including $1,000,000 per occurrence for Commercial General Liability and state statutory limits for Workers Compensation. The agency reserves the right to terminate for cause with 10 days' notice or for convenience with 30 days' notice.

POSTED

DEADLINE

Copier for Tri-Development Center of Aiken Co. @ Hampton

Solicitation # TDC2026-Copiers

The Tri-development Center of Aiken County in South Carolina is soliciting bids for a copier contract under solicitation number TDC2026-Copiers. The required equipment must be a standard automatic two-sided black and white device capable of printing, faxing, and scanning, with a minimum print speed of 45 to 55 pages per minute. Key technical specifications include a single pass duplex automatic document feeder, three paper trays, a bypass tray, and the ability to stack and staple at least 50 sheets. The contract supports a monthly volume of 200,000 pages with flexible term options of 36, 48, or 60 months. Pricing must include maintenance, property taxes, and insurance, as well as return shipping. Interested parties must submit their responses by the deadline of October 22, 2026, at 6:00 PM.

Tri-development Center Of Aiken Co.

POSTED

DEADLINE

Solicitation # RFP-2026-15

The City of Stratford is soliciting proposals under RFP-2026-15 for the comprehensive supply, installation, maintenance, and lifecycle management of a managed print fleet. The scope includes printers, copiers, scanners, and multifunction devices tailored for diverse municipal environments, including administrative offices, operational field locations, and public-facing areas such as libraries. The successful proponent must conduct a fleet review and right-sizing analysis to recommend an optimized configuration that balances cost, reliability, and confidentiality. Key technical requirements include secure print release, OCR and searchable PDF scanning, payment system integration for public use, and specialized large-format CAD/GIS printing solutions. The contract also mandates strict adherence to data sanitization, cybersecurity protocols, and the provision of Ontario-based service capacity. The procurement process utilizes a two-stage evaluation totaling 100 points. Proponents must first achieve a minimum of 65 out of 80 technical points—covering fleet design, security, implementation, and service levels—to proceed to the financial evaluation. The remaining 20 points are awarded based on a relative pricing scale, with the lowest project fee receiving the maximum score. Proposals must be submitted in PDF format via the Stratford bids and tenders portal by 2:00 p.m. on October 23, 2026. The tentative contract start date is December 1, 2026, and the selected vendor will be required to provide proof of Commercial General Liability, Automobile Liability, and WSIB coverage.

POSTED

DEADLINE

Leasing of Postage Machine and Mailing Equipment

Solicitation # P-26-080

The Town of Innisfil is soliciting proposals under RFP P-26-080 for the leasing of new postage machines and mailing equipment. The contract includes the provision of hardware, software licenses, installation, and staff training. The initial term is for two years, with options to extend for up to three additional years, and the anticipated execution date is November 4, 2026. The scope requires the equipment to be Energy Star certified and CSA approved, with a comprehensive maintenance program and full warranty included for the duration of the lease. Service calls must be addressed within 24 hours. The selection process involves a multi-stage evaluation where proponents must achieve a minimum threshold score of 70 percent in specific categories to proceed. Evaluation is based on equipment specifications and features, service and warranty, and a product demonstration video. Awarded vendors must provide a valid WSIB certificate of clearance and maintain commercial general liability insurance of at least 5 million dollars per occurrence. Payment is processed via electronic funds transfer or Town Purchasing Card with NET 28 day terms. All submissions must be completed electronically by the October 7, 2026, deadline.

POSTED

DEADLINE

Sourcewell Portable Construction Eqp. w/ Accessories & Attachments

Solicitation # 26RFP100826

Sourcewell, a State of Minnesota local government unit and service cooperative, has issued an invitation-only Request for Proposals (Solicitation Number 26RFP100826) to establish a contracting solution for portable construction equipment, related accessories, and attachments. This procurement is intended for use by Sourcewell Participating Entities, which include a wide range of governmental, higher education, K-12, nonprofit, and tribal agencies located throughout the United States and Canada. The scope of work encompasses several key commodity areas, including portable compressors (both electric and engine-driven), equipment rental and leasing services for items such as cranes, buckets, and industrial equipment, maintenance and repair services for construction equipment and storage tanks, and various construction equipment accessories like lamps. Interested vendors must submit their proposals exclusively through the Sourcewell Procurement Portal; submissions made through ESM Sourcing will not be considered. The deadline for proposal submission is October 8, 2026, at 3:30 PM Central Time, and the cutoff for questions is August 20, 2026. Because the provided documentation serves as an informational notification, specific details regarding contract value, evaluation factors, and detailed terms and conditions are not included in the summary and must be accessed directly via the full RFP hosted on the Sourcewell Procurement Portal. The requesting official for this solicitation is Andrew Van Kuren.

South Dakota State Government

POSTED

DEADLINE

Military-Grade Packaging and Marking ServicesThis subcontract with the Defense Logistics Agency under the Department of Defense focuses on the execution of military-grade packaging, preservation, and labeling services. The primary objective is to ensure all materials are processed according to MIL-STD-2073 and MIL-STD-129 standards to guarantee durable storage and secure transport. The project is categorized under NAICS code 532420 and was posted on August 17, 2026. It involves strict adherence to military specifications to maintain the integrity of supplies during the logistics process.

Defense Logistics Agency

POSTED

DEADLINE

Printer Consolidation - Base YearThe Southwestern Power Administration, under the Department of Energy, has issued a forecast for a Printer Consolidation project for its base year. This requirement is designated as a small business set-aside under NAICS code 532420 and is intended to be performed in Oklahoma. The procurement process is managed by the Small Business Program Manager, Brooke Butcher. Interested parties can find further details through the Department of Energy's public acquisition forecast.

Southwestern Power Administration

POSTED

DEADLINE

Military-Compliant Packaging and PreservationThis subcontract with the Defense Logistics Agency under the Department of Defense focuses on the military-compliant packaging and preservation of pin-rivets. The scope of work requires strict adherence to MIL-STD-129, ASTM D3951, and DLA RP001 standards to ensure all materials are handled and shipped according to federal specifications. To ensure the integrity of the components during long-term storage, the contract mandates the use of specific corrosion-inhibiting methods. These requirements include the implementation of Volatile Corrosion Inhibitors and the use of desiccants to prevent degradation and maintain quality standards.

Defense Logistics Agency

POSTED

DEADLINE

Specialized Packaging and Marking ServicesThis subcontract with the Defense Logistics Agency under the Department of Defense focuses on specialized packaging and marking services for sensitive pressure gauges. The scope of work requires strict adherence to MIL-STD-2073-1E for packaging and MIL-STD-129 for labeling, ensuring that all items include the necessary special handling codes and contract-specific markings. The project is categorized under NAICS code 532420 and was posted on August 11, 2026. This agreement ensures that sensitive equipment is properly protected and identified during transport and storage according to military standards.

Defense Logistics Agency

POSTED

DEADLINE

Medical Equipment Leasing & Deployment – TPN CompounderThis subcontract involves the leasing, delivery, installation, and integration of a B. Braun Pinnacle TPN Compounder at the Boise VA Medical Center. The equipment is intended for the automated preparation of IV nutrition, with the project managed by the Department of Veterans Affairs under Network Contract Office 20. The contract is categorized under NAICS code 532420 and is designated for performance in Boise, Idaho. It focuses on the deployment of specialized medical technology to enhance the efficiency and accuracy of total parenteral nutrition compounding within the facility.

260-NETWORK Contract Office 20 (36C260)

POSTED

DEADLINE

Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy's Office of Energy Efficiency and Renewable Energy is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. The opportunity is categorized under NAICS code 532420 and is designated as a small business set-aside. Interested parties can coordinate with Small Business Program Managers Yolanda Dixon and Joseph Vento regarding this procurement action.

Office of Energy Efficiency and Renewable Energy

POSTED

DEADLINE

EMS Device Leasing & Management – Functional Area 3The contract pertains to the leasing of EMS devices under Functional Area 3, encompassing end-to-end fulfillment and return management services. It is structured as a subcontract under the Defense Logistics Agency, part of the Department of Defense, with the NAICS code 532420 indicating equipment leasing and rental operations. The contract was posted on August 5, 2026, and is executed through the DIBBS platform with identifying contract numbers SP700021D0016 and SP700026F0009. While no specific performance location or point of contact is provided, the scope centers on the logistical handling of EMS devices, from distribution to retrieval, ensuring operational readiness and efficient asset turnover. The agreement does not specify a set-aside classification, indicating it is open to general industry participation without restriction based on small business or other categorizations.

Defense Logistics Agency

POSTED

about 2 months ago

DEADLINE

N/A

AI Contract Overview

The Trinity River Authority in Texas is seeking bids for a five-year lease and service agreement for copier machines that function as copiers, scanners, and printers connected to the Authority's Local Area Network. Some locations will also require fax capabilities integrated into the machines. The solicitation, identified as RFP-IT-2024-019, was posted on August 16, 2024, with a deadline for responses set for August 30, 2024. The contract falls under NAICS code 532420, which pertains to office machinery and equipment rental and leasing. Interested vendors can find more details and submit their bids through the provided procurement link. The primary point of contact for this solicitation is David Mulligan, reachable via email at mulligandm@trinityra.org or by phone at 972-975-4338.

General Info

Agency

Texas → Trinity River Authority

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

TX, USA

Set-Aside

NONE

Documents

REQUIRED Supporting Documents for Bid Submission - Trinity River Authority

5 pages · special-notice

High

RFP-IT-2024-019 Lease and Service of Copier Machines 2024-2029

rfp

High

Attachment C Current Copier List

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 16

Solicitation

Response DeadlineAug 30

Deadline has passed

Submission Closed

08/30/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas → Trinity River Authority

Contacts1 person available

OfficeN/A

Organization / AgencyTexas → Trinity River Authority

Office AddressN/A

Contacts

David MulliganPOC

contact@example.gov

+1 (555) 000-0000

Full Description

The Trinity River Authority (AUTHORITY) is soliciting bids for the lease and service of copier machines with each machine having the ability to serve as a copier, scanner, and printer over AUTHORITY’s Local Area Network. Some locations will require fax capabilities.

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