Hingham Town Meeting: Electronic Voting Device and Services, Request For Proposals

The Town of Hingham, Massachusetts, is soliciting proposals under M.G.L. c. 30B, Section 6, for the lease or purchase of electronic voting devices and associated services for its Town Meeting. The contract includes two primary options: a 36-month lease or a purchase of devices, both of which must include on-site staff services. Key technical requirements specify that the system must be ADA-compliant, capable of deploying without an internet connection using VPN encryption, and provide a demonstrable means of verifying vote integrity. Performance standards require that vote outcomes be reported within 30 seconds of closing and that a full technical rehearsal be conducted at least four hours before the first session of each meeting. Proposers must be established businesses with at least five years of experience and provide three references from Massachusetts municipalities. The selection process is based on the most advantageous proposal, evaluating technical criteria such as experience, approach, and voting functionality, with a mandatory product demonstration at Hingham High School accounting for 14.3% of the total score. Proposals must be submitted exclusively through the OpenGov Portal by December 3, 2026, at 11:00 am, and must strictly separate technical and price volumes to avoid disqualification. The successful contractor is required to maintain comprehensive insurance, including Commercial General Liability with a $1 million occurrence limit, and must adhere to Massachusetts prevailing wage laws.