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Town Personnel Training for Voting Systems

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Town Personnel Training for Voting Systems subcontract, managed by the Town Administrator's Office in Massachusetts, involves providing specialized technical training for prime contractors on municipal projects. The scope of work consists of delivering two-hour on-site training sessions at Town Hall, focusing on essential voting system operations including handset check-in and check-out procedures, basic device usage, pre-voting testing, and ATM procedures. The contractor is responsible for utilizing demo handsets and specific training materials to ensure Town personnel are fully proficient in these systems. This procurement opportunity, categorized under NAICS code 611430, was posted on November 4, 2026, with a response deadline of December 3, 2026.

Documents

This scope was carved out of EVRFP26.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

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Hingham Town Meeting: Electronic Voting Device and Services, Request For Proposals

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Organization & Contact Information

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AgencyMassachusetts → Town Administrator's Office
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs technical training for prime contractors on Town of Hingham municipal projects. Conducts two-hour on-site sessions at Town Hall covering handset check-in/check-out procedures, basic device usage, pre-voting testing, and ATM procedures. Uses demo handsets and training materials. Delivers completed training sessions for Town personnel.

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Hingham Town Meeting: Electronic Voting Device and Services, Request For Proposals
Solicitation # EVRFP26
The Town of Hingham, Massachusetts, is soliciting proposals under M.G.L. c. 30B, Section 6, for the lease or purchase of electronic voting devices and associated services for its Town Meeting. The contract includes two primary options: a 36-month lease or a purchase of devices, both of which must include on-site staff services. Key technical requirements specify that the system must be ADA-compliant, capable of deploying without an internet connection using VPN encryption, and provide a demonstrable means of verifying vote integrity. Performance standards require that vote outcomes be reported within 30 seconds of closing and that a full technical rehearsal be conducted at least four hours before the first session of each meeting. Proposers must be established businesses with at least five years of experience and provide three references from Massachusetts municipalities. The selection process is based on the most advantageous proposal, evaluating technical criteria such as experience, approach, and voting functionality, with a mandatory product demonstration at Hingham High School accounting for 14.3% of the total score. Proposals must be submitted exclusively through the OpenGov Portal by December 3, 2026, at 11:00 am, and must strictly separate technical and price volumes to avoid disqualification. The successful contractor is required to maintain comprehensive insurance, including Commercial General Liability with a $1 million occurrence limit, and must adhere to Massachusetts prevailing wage laws.
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