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Voting Handsets and System Hardware Supply

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract, managed by the Town Administrator's Office in Massachusetts, involves the supply of electronic voting handsets and supporting infrastructure for prime contractors working on Town of Hingham municipal projects. The scope of work requires the delivery of a complete set of operational voting hardware, specifically handsets featuring YES, NO, and CLEAR buttons, along with necessary batteries and ready-to-use replacement units. All provided hardware must be ADA compliant and include a manufacturer warranty to ensure accessibility and long-term reliability. Interested parties must respond by the deadline of December 3, 2026, for this procurement categorized under NAICS code 334111.

General Info

Documents

This scope was carved out of EVRFP26.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

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Hingham Town Meeting: Electronic Voting Device and Services, Request For Proposals

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Organization & Contact Information

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AgencyMassachusetts → Town Administrator's Office
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies electronic voting handsets and infrastructure for prime contractors on Town of Hingham municipal projects. Provides handsets with YES, NO, and CLEAR buttons, batteries, and ready-to-use replacement units. Ensures all hardware is ADA compliant and includes a manufacturer warranty. Delivers a complete set of operational voting handsets and replacement units.

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NAICS: 532420
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Hingham Town Meeting: Electronic Voting Device and Services, Request For Proposals
Solicitation # EVRFP26
The Town of Hingham, Massachusetts, is soliciting proposals under M.G.L. c. 30B, Section 6, for the lease or purchase of electronic voting devices and associated services for its Town Meeting. The contract includes two primary options: a 36-month lease or a purchase of devices, both of which must include on-site staff services. Key technical requirements specify that the system must be ADA-compliant, capable of deploying without an internet connection using VPN encryption, and provide a demonstrable means of verifying vote integrity. Performance standards require that vote outcomes be reported within 30 seconds of closing and that a full technical rehearsal be conducted at least four hours before the first session of each meeting. Proposers must be established businesses with at least five years of experience and provide three references from Massachusetts municipalities. The selection process is based on the most advantageous proposal, evaluating technical criteria such as experience, approach, and voting functionality, with a mandatory product demonstration at Hingham High School accounting for 14.3% of the total score. Proposals must be submitted exclusively through the OpenGov Portal by December 3, 2026, at 11:00 am, and must strictly separate technical and price volumes to avoid disqualification. The successful contractor is required to maintain comprehensive insurance, including Commercial General Liability with a $1 million occurrence limit, and must adhere to Massachusetts prevailing wage laws.
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