Lease Extension Awarded

Justification for Other than Full and Open Competition Extension USDA Forest Service Region 6 Clackamas River Ranger District Office 1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED. The Forest Service currently leases 15,000/ABOA/RSF of office space, with 136 unsecured surface parking at 595 Industrial Way, Estacada, OR 97303 under lease number 1204H107L0672 for the Clackamas River Ranger District Office. The current lease expires 5/14/2019. Approval is requested to negotiate an extension for with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The right to pursue an extension is detailed in GSAR-570.40 under Extensions. 2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEEDS (INCLUDING ESTIMATED VALUE). The Forest Service will collocate with the Sandy, OR FS office under a GSA lease. Lease award in Sandy is anticipated by 12/31/2018 with a phased occupancy to being after November 2019. The Forest Service will require a short term lease extension for 15,000 ABOA/RSF of office space and 136 unsecured surface parking for The estimated cost of this lease is per rentable square feet for an annual cost of and a total contract value of . To satisfy the Forest Service mission requirements the facility must be located within the city limits of Estacada, OR. The Ranger District office is located at the mouth of the Clackamas River which allows high visibility that aids in fulfilling the Forest Service mission of serving the public. 3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION. 41 U.S.C. 3304(a) (1): Only one responsible source and no other supplies or services will satisfy agency requirements. 4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED. GSAM 570.402-4 allows for negotiation with the incumbent Lessor when no other potential acceptable locations are available through advertisement or market survey. Based on the result of the market survey conducted on 10/28/2018 by Ron Feist there is insufficient space available to meet this need for the term contemplated by the JOTFOC and new construction is not an option given the timeframe required to build a comparable building. 5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE. the requirements of GSAM 570.106 the FS Lease Contracting Officer placed an on FedBizOpps (FBO). Ron Feist conducted market research using - and identified that might meet the agency needs within the delineated area. Toe only acceptable location is the incumbent's property. 6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE. Recent market surveys conducted by Ron Feist in Estacada, OR showed the NNN rate ranges fromwith a NNN Market Average of- Therefore the proposed rental rate for this lease extension of - - ?for a pa11ially se1viced lease is within the current market range for this area and is deemed fair and reasonable by the Forest Service Lease Contracting Officer. 7. DESCRIPTION OF MARKET RESEARCH AND THE RESULTS. On 10/28/2018 market research was conducted using and 0 potentially acceptable locations plus the incumbent was identified that can meet the agency's needs within the delineated area. Them Lessor' s expression of interest indicated that the rate would be - per RSF for a partially serviced lease. See Figure 1 below for the results of the market including the incumbent. Figure 1: Market Research Comparable Properties Address Source(EOI/CoStar, etc) Asking Partial Service Rate 595 Industrial Way cumbent Current Lease NNN rates are not full service rates. The NNN rate has been adjusted by to include janitorial, and other operating conditions for partial 8. OTHER FACTS SUPPORTING USE OF OTHER TIIAN FULL AND OPEN COMPETION. 9. LIST OF SOURCES, IF ANY, THAT EXPRESED, IN WRITING, AN INTEREST IN THE ACQUISITION.. Incumbent: - Other: n/ 10. STATEMENT OF ACTIONS, IF ANY. THEAGENCYMAYTAKETOREMOVE OR OVERCOME ANY BARRIERS JO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION. In advance of an existing lease contract's expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement. The Government will consider the time and cost of moving from the existing location, and the time and cost to build out new space when deciding whether it is economically advantageous to stay at the existing building or to undergo a competitive action. Additionally, consideration will be given to the Forest Services' mission and security requirements (if applicable) to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain consdous of the effort to continuously encourage competition when practicable. 11. CONTRACTING OFFICER CERTIFICATION. By signature on this Justification for Other than Full and Open Competition, the Forest Service Lease Contracting Officer certifies that the award of an extension of 15,000 RSF of office and 136 surface parking is in the Government's best interest and that this Justification is accurate and complete to the best of the Forest Service Lease Contracting Office knowledge and belief. Date }/ /t.J' ( /8 12. PREPARER.'S TECHNICAL CERTIFICATION. I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief. 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